A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 16^th June 2010.
Present:           Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, S Barrett and S Curtis
Clerk:               Mrs L Richardson

10/06/01            Chairman's Remarks

The Chairman welcomed everyone to the meeting and introduced the new councillor, Steve Curtis to the rest of the council.  It was also explained that the quorum at the last meeting was correct and that standing orders cannot amend the statutory legal requirement, therefore the resolutions made still stand.  Cllr Mrs Wright also advised the councillors that John Creese had provisionally resigned from the council but that the Clerk had requested the resignation in writing.

10/06/02            Apologies for Absence

On a proposal from Cllr Mrs Wright, seconded by Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence from Cllr Mrs Murphy.

10/06/03            Applications for co-option

                        This was deferred to the next meeting as no applications have been received this month.

10/06/04            Declarations of Interest

          Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda item 19 as members of the DDIBC.

19:46                Cllr Brumpton arrived

10/06/05            Minutes of the Previous Meeting

On a proposal from Cllr Prestwood, seconded by Cllr Brumpton, it was agreed by all that the notes of the meeting held on 19^th May 2010 were approved and signed as minutes.

10/06/06            Report from representatives from outside bodies

No representatives attended the meeting

10/06/07            Clerk's Report and Action Plan
Action Plan items:

Road off Honeyholes Lane -A further update has been requested but to date no response has been received.
Sports Pavilion - The football clubs old sports unit has now been removed from the pavilion and the grant from the football foundation for the new goal posts has been accepted.
Play Equipment - The annual play park inspections have been arranged for the week commencing 21^st June 2010
Village Improvement Plan - The flower planters around the village have now been re-planted  With summer flowers and the Dunholme sign competition has been advertised in the Dunholme News.
Oak Wood - The work being undertaken in Oak Wood by the Lincolnshire County Council has been interrupted due to a change in the contractor.  They hope the work will be completed by the middle to the end of June.  On a proposal by Cllr Mrs Wright, seconded by Cllr Elkington it was unanimously RESOLVED to ask the grassing cutting contractor to cut back the nettles and overgrown weeds along the public footpath.
Bus Stops - The council have contacted stagecoach for an update on the bus stop sign that in turn are chasing up Lincolnshire County Council for any further developments.  To date no update has been received.

10/06/08            Financial Matters
i) Re-investment of funds into high interest bonds
This has been deferred to the next meeting to allow Cllr Brumpton time to look into the best bonds available to Parish Councils.
ii)          On a proposal from Cllr Prestwood, seconded by Cllr Brumpton following a vote, it was unanimously RESOLVED to accept the following accounts for payment:
                                                Payee                                      For

                        9825.58 Elliott's Group Limited                Remaining balance for sports units
                            16.00            LALC                                        Clerk Training
                              2.77            BT                                            Phone charges
                          453.55            Veolia                                       Grass cutting
200

                            50.00            J. Murray                                   War memorial grass cutting
                          145.29            J. Atkin                                     Caretaker wages
                          283.95            Mrs L Richardson                       Clerks Wages and expenses
                          217.00            HMRC                                       PAYE tax and NI liability
                        3310.83            Bluefin Insurance                       Village/Office Insurance

                            48.16            Dunholme Village Hall                Water charges
                            35.00            ICO                                           Data protection renewal
                                                From                                        For
                             1.21             HSBC                                       14 day notice account interest
                             0.09             HSBC                                       Bowls hall fund interest           

10/06/09            Correspondence
WLDC - Extension of consultation period for Flood Risk Management
WLDC - Notice of annual meeting of the council
LCC - Copy of consent for the erection of a structure on the highway (Plant Containers)
Community Links - Issue No. 1 Spring 2010
WLDC - Invitation to Annual West Lindsey Area Forum
S. Curtis - Letter to confirm acceptance of offer to co-opt onto the council
WLDC - Information booklet for members
WLDC - Revised meeting dates for Audit committee, organisation and resources committee and Standards committee.
SLCC - Invitation to regional conference

LCC - Community Risk Register for Lincolnshire
WLDC - One Square Mile - meeting the accommodation needs of gypsies and travellers

Consultation Documents
Central Lincolnshire Statement of Community Involvement - Response required by 28.06.2010

Preferred Mineral and Waste Strategies - Response required by 5.08.2010

10/06/10            Planning Matters
Applications received:

125932 - SPE International Limited - Honeyholes Lane - Revised design to previously approved application 124694 - Extension of commercial premises

Applications Granted:
125713 - Nettleham Woodland Trust - Ambrose House, Nettleham - To construct a bridge at Monks Wood                        (Granted 25^th May 2010)                

10/06/11            Work still to be done to sports pavilion and surrounding area
On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood following a vote, it was unanimously RESOLVED that no further work is currently required around the sports pavilion.  After reports from the public it was unanimously RESOLVED to contact the police to advise them that people are lighting fires along the wood boundary on the football pitch.

10/06/12            Football Pitch and Sports Units Rentals
On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, it was unanimously RESOLVED that no further action is required regarding the football pitch and sports units rental agreements.  The Clerk advised the council that signed agreements had been received from Welton Football Club.

10/06/13            Reseed of the football pitch goal mouths
                        On a proposal from Cllr Brumpton, seconded by Cllr Prestwood following a vote, it was unanimously RESOLVED to accept the quote from Veolia to reseed the football pitch goal mouths.  The Clerk will contact them and request they take down the current football goal posts so that people do not play on the area being reseeded.
201

10/06/14            Purchase of new goal posts
                        On a proposal from Cllr Brumpton, seconded by Cllr Mrs Wright following a vote, it was unanimously RESOLVED to purchase a new set of goal posts from Harrods after previously receiving a quote through the football foundation safety goalpost scheme.

10/06/15            Purchase of new play park equipment
                        Cllr Elkington brought a number of possible proposals to the meeting.  On a proposal from Cllr Elkington, seconded by Cllr Brumpton it was unanimously RESOLVED to get quotes for all possible proposals and agree the final purchase at a later date once the quotes have been received.

10/06/16            Fitting of an electric meter for the sports units
On a proposal from Cllr Brumpton, seconded by Cllr Prestwood it was unanimously agreed to ask the village hall committee to get quotes for an electric meter to be fitted to the village hall for the sports units.  Once received the council will agree which quote to accept.

10/06/17            Purchase and erection of a pinfold sign
On a proposal from Cllr Wright, seconded by Cllr Brumpton it was unanimously agreed to seek quotes for the purchase and erection of a pinfold sign.

10/06/18            Access road of Honeyholes Lane

On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton, it was RESOLVED following a unanimous vote that William Farr should be contacted stating that if there has been no further progress by the middle of September the council will have no choice but to close the road and any costs relating to re-opening the road will be at the schools expense.

10/06/19            Repairs needed to DDIBC
                        On a proposal from Cllr Brumpton, seconded by Cllr Barrett it was unanimously agreed to seek quotes for repairs required to the flat roofing in the Bowls Club Hall.

10/06/20            Village Maintenance required
                        On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton, it was unanimously RESOLVED to report the following maintenance required to the village:-
The give way sign near the war memorial needs repairinghe fencing on Nursery Close needs repairing

• The hedge outside 18 Honeyholes Lane is overgrown and needs cutting back
• The weeds along the public footpath between Manor Farm and Ashing Lane need cutting back - The Clerk will ask the caretaker to do this.
• There is a piece of wood missing on the bench outside St Chads Church.

10/06/21            Other urgent matters
                        None to report

.           

                       Signed by the Chairman ................................. 21^st July 2010

  192

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 21^st April 2010.

Present:           Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, S Barrett

and Mrs Murphy

Also Present:   County and District Cllr Mrs S Rawlins and Mr P Cragg (Welton Boy's FC)

Clerk:               Mrs L Richardson

10/04/01            Chairman's Remarks

The Chairman welcomed everyone to the meeting.  She also expressed her thanks to Cllrs Prestwood and Elkington for all the time spent on site dealing with the erection of the new sports pavilion at the rear of Dunholme Village Hall.

10/04/02            Apologies for Absence

On a proposal from Cllr Mrs Wright, seconded by Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence from Cllr Creese.

10/04/03            Declarations of Interest

          Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda items 10 and 14 as members of the DDIBC.

10/04/04            Minutes of the Previous Meeting

On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was agreed by all that the notes of the meeting held on 17^th March 2010 were approved and signed as minutes.

10/04/05            Report from representatives from outside bodies

County and District Cllr Mrs S. Rawlins reported that Parish Councils have an opportunity to apply for a grant towards aids to assist with flood management.  There is £10000 available based on a first come first served basis. The bill relating to flood management was waved through parliament and they are planning to work in partnership with the drainage board to help deal with flood management, however Lincolnshire County Council have requested that Highways go away and make up a criteria of what they are actually in charge off to prevent any confusion on the future.   She also reported that the tree preservation for 4 flowering cherry trees in Dunholme has remained unaltered.  Lastly County and District Cllr Mrs S. Rawlins reported that Lincolnshire County Council have put aside £2.3 million to spend on filling in as many of the county's potholes as possible.

20:15                Cllr Elkington left the room

10/04/06            Clerk's Report and Action Plan

Action Plan items:

Road off Honeyholes Lane - McKinnells have confirmed they have all the info to proceed. A further update has been requested but to date no response has been received.

Sports Pavilion - Building regulations have requested further information.  The council have made contact with the Football Club to remove their unit from the sports pavilion as it is no longer required.  Cllrs Mrs Wright and Prestwood have been for the final inspection of the units before they are moved onto site.

Play Equipment - The Twister and Cone Climber are now fully installed at the Beech Close/ Kennington Close play park and seem to be thoroughly enjoyed by the local children.  The council have also requested quotes for re-painting the play equipment in all 3 play areas in the Dunholme area.

Village Improvement Plan - Village Spring clean in May to be arranged.

Oak Wood - The drainage board have commenced the work required in Oak Wood and have fenced off the hole for Health and Safety reasons.  A written report is expected from Riseholme College regarding their 3 year plan for the area.

Bus Stops - The council have contacted stagecoach for an update on the bus stop sign that in turn are chasing up Lincolnshire County Council for any further developments.  To date no update has been received.

20:20                Cllr Elkington returned to the room

193

10/04/07            Financial Matters

                        i) On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood following a vote, it was              unanimously RESOLVED to pay the annual subscription for the Clerk to become a member of                the Society of Local Council Clerks.

                        ii) On a proposal from Cllr Prestwood, seconded by Cllr Petty following a vote, it was unanimously RESOLVED to accept the following accounts for payment:

                                Payee                                      For

        296.50             LALC                                       Annual Subscription

         48.67             Veolia                                      Slit and roll of sports pitch

        39.13             A P Bakin                                 Replace of earth cable at DDIBC

        10.12             Dunholme Village Hall                Water charges re: sports pavilion

       369.87             Mrs L Richardson                     Clerks wage and expenses

       163.99             J Atkin                                    Caretaker wages

      800.00             SOS Skip Hire & Haulage Ltd    Garden Waste Skips

      440.00             Lincsgreen                               Fertiliser for outdoor bowling club pitch

      103.00             SLCC                                      Clerks annual subscription

  45809.00              Elliott                                      Purchase of 2 modular units for sports pavilion

                                From                                        For

     11283.41             DDIBC                                      Lease Payment

        300.00             North Hykeham Town Council     Purchase of goal posts

    29000.00             WLDC                                       2010/11 Precept

          2.38              HSBC                                       Interest for 14Day Reserve account

10/04/08            Correspondence

WLDC                                                              Councillor Resignation notices

The Lincolnshire Playing Field Association     Letter of thanks for contribution

East Midlands Development Agency                Spring Edition 2010

Welton Police Neighbourhood Team              Information and crime list 15/03/2010 -                                                                            22/03/2010

ACIS Group                                                      Notice of variation to garage rent

McKinnells Solicitors                                       Request to act on our behalf for DDIBC lease

Post Office                                                       Acknowledgement of letter re: Spar car park

NALC                                                               LCR - Spring 2010 edition

WLDC                                                              Notice of parliamentary election

WLDC                                                              Information booklet for members, notice of                                                                        meeting of the council (19.04.2010), minutes                                                                    of committee meeting (01.03.2010), notice of                                                                    meetings for May, June and July 2010.

Consultation Documents

WLDC - Consultation on flood risk management - response required by 14.05.2010

10/04/09            Planning Matters

                        Applications received:

125662 - & Mrs N Rowlett - 4 Nursery Close - to build a first floor extension above existing garage and to build a ground floor extension.

125713 - Nettleham Woodland Trust - Monks Wood - to construct a bridge at Monks Wood.

10/04/10            Work still to be done to sports pavilion and surrounding area

                        On a proposal from Cllr Brumpton, seconded by Cllr Barrett following a vote, it was                          unanimously RESOLVED to accept the quote from Parker Landscapes to carry
                         out the remaining work required around the sports pavilion.

10/04/11            Disposal of Football Club's unit at the sports pavilion

Phil Cragg (Welton Boys Football Club representative) attended the public forum at the beginning of the meeting and proposed that the mangers of the Welton football clubs would dismantle the unit and dispose of the remains.  This was unanimously agreed by the council.

194

10/04/12            Employment of a cleaner for the sports pavilion

                        On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton following a vote, it was

                        unanimously RESOLVED to employ the current handyman to undertake 2 hours of cleaning a week at the sports pavilion starting at the beginning of September 2010 ready for the new sports season.

10/04/13            Rental charges for the sports units

                        On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy following a vote, it was

                        unanimously RESOLVED to charge an annual fee of £100 for Welton Boys Football Club, Dunholme Football Club and the Bowling Club to use the new sports units.

10/04/14            Review of terms and conditions for pitch and sports units hire

                        On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy following a vote, it was

                        unanimously RESOLVED to agree the new terms and condition for hire of the football pitch and sports units.  These will be issued to the Bowling Club, Welton Boys Football Club and Dunholme Football Club.

10/04/15            Arrange a maintenance meeting at Miller Homes

On a proposal from Cllr Prestwood, seconded by Cllr Elkington it was unanimously RESOLVED that they would meet with the Miler Homes representative and the maintenance contractor for Dunholme to discuss a maintenance report for the Miller Homes development.  A date available to all parties will be made.

10/04/16            Disabled access on public footpaths

It has been reported that people in wheelchairs are unable to access Oak Wood because of the small width of the kissing gate.  On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, it was unanimously RESOLVED that the council would contact Lincolnshire County Council to make them aware of the situation and take any action required.

10/04/17            Response to Dunholme New article

On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murphy, it was RESOLVED following a unanimous vote that the council would reply to the letter published in the Dunholme News under the Parish Council section stating that we are well aware of the potholes and are currently in contact with highways to get the potholes filled.

10/04/18            Quotes for re-planting of village floral displays

                        On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, it was unanimously RESOLVED to accept the quote from Rudies Roots to re-plant the floral displays around the village.

10/04/19            Disposal of the old Parish computer

                        On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, it was unanimously RESOLVED to sell the old parish council computer to the previous clerk.

10/04/20            Speeding along Honeyholes Lane

                        It has been reported that people travelling along Honeyholes Lane are not keeping to the speed limit and are going too fast.  On a proposal from Cllr Barrett, seconded by Cllr Mrs Wright, it was unanimously RESOLVED to contact the executive of Highways and Transport at West Lindsey District Council to ask for an interactive speed sign and to move the current 30mph sign closer to Honeywood Farm end of Honeyholes Lane.

10/04/21            Village Maintenance required

                        On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood, it was unanimously RESOLVED to get the bridge railing near St Chads Church re-painted and cleaned.

10/04/22            Other urgent matters

                        None to report

. 

                       Signed by the Chairman .................................................... 19^th May 2010

189

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 17^th March 2010.

Present:                        Cllrs Mrs J. Wright (Chairman), M. Prestwood, F. Elkingon, S. Barrett,                                      J. Creese, Mrs M. Murphy and A. Petty.

Clerk:                    Mrs L. Richardson and Mrs J. Murray

10/03/01                               Chairman's Remarks

                                The chairman welcomed everyone to the meeting.

10/03/02                               Apologies for Absence

                On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence from Cllr Brumpton , and County and District Councilor Mrs Rawlins.

10/03/03                               Declarations of Interest

                        Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda   
 item 11 as members of the DDIBC.

10/03/04                               Minutes of Previous Meeting

                On a proposal from Cllr Elkington, seconded by Cllr Prestwood, it was agreed by all   
that the notes of the meeting held on 17^th February 2010 were approved and signed as minutes.

10/03/05                               Reports from Representatives from Outside Bodies

                                                Cllr Barrett attended the Village Hall Committee meeting on 8^th March 2010 where general business was attended to.  The only concerns that arose were the Village Hall being over-booked and people using the Village Hall and consuming their own alcohol.

10/03/06                               Clerk's Report and Action Plan

                  We have contacted the Village Hall re possible dates to hire the Jubilee Room as  temporary changing rooms whilst the new sports pavilion is being built.  Unfortunately no dates were available.

                                Action Plan Items:

Road off Honeyholes Lane - Tried contacting McKinnells Solicitors for an update but both solicitors dealing with the matter are on holiday.  A message has been left for someone to contact us regarding the current position. 

Sports Pavilion - WLDC have requested further information and this has now been supplied to them.  On a proposal by Cllr Creese, seconded by Cllr Barrett it was RESOLVED that we should contact the LCC to confirm the conifer hedges around the bowling green will remain at their current height and width.  Cllrs Mrs Wright and Prestwood have inspected the new units and will go for a final check before installation on 22^nd March 2010.  Because the Jubilee Room is unavailable for use as a changing room during the building period the football clubs unit has been moved onto the hard surface opposite the new pavilion area.

Play Equipment - An application form has been submitted to The Football Foundation for a grant towards new football goalposts.  The installation of the new climber Play equipment for Kennington/Beech Close Play Area has been postponed until around the end of April 2010 because there is currently a shortage of the safety grass matting to go underneath them.  The Twister is going to be installed once the ground has hardened again after the wet weather.  On a proposal by Cllr Elkington, seconded by Cllr Creese, it was agreed to obtain quotes for getting the play equipment re-painted.

190

                                Village Improvement Plan - See Agenda Item 15

             Oak Wood - Cllr Prestwood has given a copy of the tree preservation to Riseholme                              College who are arranging a meeting with WLDC on site.

             Bus Stop Sign - We have chased up the progress on the request of a bus stop sign to                        be erected adjacent to Monckton Way.  No response has been received.

19:34                     Cllr Mrs Murray Arrived

10/03/07                               Financial Matters

                    On a proposal from Cllr Prestwood, seconded by Cllr Murray following a vote, it was  unanimously RESOLVED to accept the following accounts for payment:

                                                                Payee                                  For

                21.00            LALC                                       Purchase of Equipment

               143.00             Dunholme Village Hall             Hall Hire for PC meetings

                35.00             B. Siddown                             Printing

                60.00             Welton Computer Services       Computer repairs & clean up

                96.00             Tillertech Limited                     Pavilion Repairs/Renewals

              114.60           J.Atkin                                     Village Caretaker wages

              267.16            Mrs L. Richardson                    Clerks Wages

             494.85             Mrs J. Murray                          Clerk Wages and Expenses

            388.97              HMRC                                     PAYE Tax and NI

           11836.13           Public Works Loan Board          DDIBC Loan Payment

                                      From                                                 For

              2.34                 HSBC                                 Interest on 14 Day Notice A/c

              0.04                 HSBC                                   Interest on Bowls Hall Fund A/c

10/03/08                               Correspondence

                                LCC - Copy of response to Mr Pache

                                LCC - Libraries x2

                                WLDC - Area Forum Agenda

                                WLDC - New releases - work to start on Market Rasen Pool and Council Tax                                              Increase.

                                Community Link - Best Kept Village Competition and CPRE affiliation

                                WLDC - Parish matters February 2010, Notice of Meetings &
                                             Information booklet for members.

                                Spinal Injuries Association - Poster for fundraising event

                                LALC - LCC localisation project

                                Police - Invite to summit meeting on 29.03.10 and Information & Crime list 01.03.10

                                Consultation Documents

                                None Received

10/03/09                               Planning Matters

                                None received

10/03/10                               DDIBC Security

                                This matter was deferred to the next meeting until further quotes have been received

10/03/11                               DDIBC Lease

This matter was deferred to the next meeting until the council have heard back from their solicitor

10/03/12                               Welton Boy's FC

                    On proposal by Cllr Wright, seconded  Cllr Creese it was unanimously agreed to give   the Welton Boys Football Club until Monday 19^th April 2010 to remove their unit from the sports pavilion.  If it is not moved by this date the Parish Council will arrange for the District council to remove it at the cost of the Football Club.

191

10/03/13                               Terms and Conditions for Pitch and Pavilion Hire

This item has been deferred to the next meeting.  Cllr Mrs Wright and Cllr Creese have been nominated to draft new terms and conditions, to be agreed at the next meeting.

10/03/14                               Storage of Parish Council Records

                                On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murray, it was  unanimously agreed to archive any old records in Cllr Mrs Wright's office in the DDIBC, any recent records will be stored by the clerk.

10/03/15                               Village Improvement Plan

                                After the bad weather many potholes have been appearing around the village and the District Council have been around most of the village and repaired these where  possible, although it has been reported that there are still some bad ones on Lincoln Road.  This will be reported to LCC Highways.

Cllr Elkington requested that he no longer be in the group working on regular maintenance of the highways, this has now been taken on by Cllr Barrett.

 The bench outside St Chad's Church has had a middle slat broken on it again and the grass near the bridge is overgrowing the pathway.  This will be reported to the village caretaker to get it repaired.

Cllr Prestwood is going to contact Riseholme College for an update on their Plan for Oak Wood and he is also going to try and find out where we can acquire more concrete plant displays from to put around the village.

 Cllrs Mrs Murphy, Barrett and Creese are going to initiate a village sign competition in a bid to design a new sign for entering the village.

Councilors' have a meeting with Miller Homes on Friday 19^th March 2010 and will seek any sponsorship or materials they have spare to use as decoration around the village.

 On a proposal from Cllr Creese, seconded by Cllr Petty, it was agreed that we would contact Health and Safety at WLDC, Post Office Headquarters and Spar Headquarters regarding the potholes in the Spar Car Park.

10/03/16                               Best Kept Village Competition

                                It was unanimously agreed not to enter the Best Kept Village Competition this year because of the maintenance required around the Spar Shop and the state of grass verges where people have been parking and ripping the grass up.

10/03/17                               Village Maintenance

The Council are contacting LCC Highways regarding the amount of litter along the A46 verges of the village.

10/03/18                               Other Matters

                                We were regretfully informed that Cllr Petty would be resigning with immediate effect because he is moving away from the Parish.

Signed by Chairman ...................................................................       21^st April 2010

  175

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18^th November 2009.

Present:         Cllrs Mrs J Wright (Chairman), F Elkington, T Brumpton, Mrs P White, S Barrett and Mrs M MurphyAlso Present: One member of the public
Clerk:              Mrs J Murray

09/11/01          Chairman's Remarks

The Chairman welcomed members to the meeting and thanked Mr King for addressing members prior to the meeting regarding the installation of oak posts on the Pinfold, Beck Lane.
09/11/02          Apologies for Absence

On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all following a unanimous vote to accept apologies and reason for absence from Cllrs Prestwood and Creese.
09/11/03          Declarations of Interest

          Cllrs Mrs Wright and Elkington declared a personal interest in agenda items 12 and 13 as members of the DDIBC.

09/11/04          Minutes of the Previous Meeting

On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all, following a vote, that the notes of the meeting held on 21^st October 2009 were approved and signed.

09/11/05          Report from representatives from outside bodies

None present.

7.50pm Cllr Mrs Murphy arrived

09/11/06          Clerk's Report and Action Plan

The Clerk reported that permission has not be granted by LCC for the installation of an electricity box on the area of green open space on Mainwaring Close where it was planned to site the Christmas tree in future years. It was agreed that an unlit tree outside the church would not be visually pleasing.

Action Plan items:

Road off Honeyholes Lane - the insurance liability is now with the school and the Council needs to decide on their next action.

Manor Farm - Pond maintenance has been carried out

Sports Pavilion - Planning application has been returned and requires more information and plans to a different scale than those submitted. Cllr Barrett has done these - quotes being obtained for site clearance, preparation, electrical and plumbing work

Play Equipment - Cone Climber and Twister ordered.

Christmas Tree Event - Friday 4^th December at 6.30pm - tree to be delivered 27.11 and PTA organising refreshments.

Village Improvement Plan - Planters - winter planting completed. On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to set a budget of £100.00 for the purchase of bulbs to be planted on the Pinfold. Oak posts have been ordered.

Oak Wood - Cllr Prestwood has met with a representative of Riseholme College and they are willing to assist with this project and visit in the near future to draw up a plan of action.

09/11/07          Correspondence

                        WLDC - Information booklet for members 28.10.09

WLDC - Parish Matters - e-mail addresses

WLDC - Standards Committee - appointment of PC representative

WLDC - response re Mr Ward's letter

Bluefin - DDIBC Flood Damage claim

NALC - Certificate for Cllr Murphy - Power of Well Being

LCC - Gritting Routes 2009/2010

176

WLDC - Information booklet for members 11.11.09

WLDC - Agenda for Extraordinary meeting 17.11.09

Clerks & Councils Direct - November edition

CAB - Request for funding

HQN Ltd - Rural housing

WLDC - Credit Crunch - we can help

LCC - Erection of structures on the highway form for planters

Royal British Legion Poppy Appeal - Thanks for donation

Mr & Mrs Gothorp - letter of thanks

Homeshield - Quote for CCTV maintenance

The Lincs PFA - request for funding (Dec agenda)

WLDC - Copy of revised register of electors

LCC - Bus Timetable Nov 2009

Minerals & Waste Core Strategy & Development Management Policies - revised issues & options - response by 18.12.09

09/11/08          Financial Matters

On a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment:

                        Expenditure

136.45            R Bertins (Rudies Roots)            Winter planting of containers  165.00            Philip Westman Landscapes Ltd   Village maintenance   
50.56              BT plc                                    Telephone charges 
386.00            Veolia ES (UK) Ltd                    Grass cutting 
114.60            J Atkin                                   Village Caretaker pay

400.71            Mrs J Murray                           Clerk's salary and xpenses

30.00             Finishing Touch                       Flowers

1095.00          Philip Westman Landscapes Ltd  Village maintenance

56.30             S Barrett                                Travel expenses & OS map

 345.00          Homeshield Ltd                         CCTV maintenance

Income

 0.04               HSBC                                    Bowls Hall Fund A/c Interest

 2.72               HSBC                                    14 Day Notice A/c Interest

 513.00            Bluefin                                   Insurance claim monies for DDIBC

09/11/09          Planning Matters

                        Applications received:

125014 - Mr & Mrs B Wykes - Field House, Lincoln Road, Welton - proposed xtension to garden room to form new workshop and WC
125011 - Mr & Mrs H Wykes - Dunholme Lodge, Lincoln Road, Welton - alterations and extension to existing ménage
125019 - Mr & Mrs H Wykes - Dunholme Lodge, Lincoln Road, Welton - demolition and replacement of existing garden store building

125038 - Mrs S Howard - Glenholme, Lincoln Road, Welton - 20m x 40m woodfibre horse exercise area

Applications granted:
124641 - Mr I Potter - 58 Lincoln Road - extension including garage with workshop over

TPO Amenity Assessment of trees:
Location - The Green, Anderson

09/11/10          Sports Pavilion
The planning application has been returned by WLDC with the requested information and drawings. Revised quotes for the units have been received, but a further quote will
 be requested for an additional bench with storage underneath.  Quotes for dismantling and disposing of the old units, preparation of the site and connection to services have been received and on a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the lowest quote.

09/11/11          Access Road off Honeyholes Lane

 On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED that the area of land to be transferred from the Parish Council to the School is as defined on the plan provided to the school approximately from the gate to the playing field up to the school entrance and to include the area up to the fence adjacent to the playing field.  It was agreed that the Council will accept no payment for the land to be transferred and the school should meet any legal costs incurred by the Council.

177

09/11/12          DDIBC Lease
On a proposal from Cllr Mrs White, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to elect Cllr Brumpton to Chair the meeting for this agenda item, due to Cllrs Mrs Wright and Elkington not taking part in this agenda item except to give advice when requested.
           

The working group of Cllrs Brumpton, Creese and Mrs White had met and considered a number of options to assist the DDIBC with their request to reduce the amount paid annually to the Parish Council. Their recommendation is that the DDIBC continues to cover the Public Works Loan Board payments of £23,672.26 until the loan is paid off, the annual insurance premium and CCTV maintenance contract will be reimbursed to the Council and the sum of £1,500 put aside for repairs.  The DDIBC will continue to pay its own service charges.  Therefore the DDIBC will pay the PWLB payments and the amount for repairs to the Parish Council in two instalments in March and September each year. The next payment is due on 31^st March 2010 and will take into account the first instalment paid in September 2009, the insurance premium and CCTV
maintenance. In future years the insurance premium and CCTV costs will be reimbursed as and when they become due.  It is proposed that a new lease for a two year term will be drawn up and the Clerk will consult with the Solicitor regarding this.  A letter will be sent to the DDIBC informing them of the Council's decision.

On a proposal from Cllr Brumpton, seconded by Cllr Barrett and following a unanimous vote (excluding Cllrs Mrs Wright and Elkington) it was RESOLVED to accept the recommendation of the working group.

09/11/13          DDIBC Maintenance

The matter was deferred to next meeting for quotes to be received.
09/11/14          CCTV Maintenance
Following the receipt of three quotes, on a proposal from Cllr Brumpton, seconded by Cllr Barrett, following a unanimous vote it was RESOLVED to accept the quote from the current contractor.

09/11/15          Clerk's Resignation

The Clerk had tendered her resignation at the conclusion of the October meeting and the Chairman had requested an advertisement to be placed in the Dunholme News.  Two applications have been received to date and the advertisement will appear again in the December issue.  Interviews will take place in January.  Richard Enderby of LALC has suggested that they are able to put Councils in touch with Clerks who are available for work and the information will be forwarded to him. A copy of the job description and pay scales will be provided to the Chairman.

09/11/16          Green Waste Skips

A discussion took place on the provision of this service and on a proposal from Cllr Elkington, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to order skips for April, May and October only, as all households are now provided with a green bin by WLDC at no cost.
09/11/17          Christmas Tree Event

                        This was covered in the Action Plan items.

09/11/18          Consultation Documents
LCC - Minerals and Core Waste Strategy - Issues and Options - no comments

WLDC - Central Lincolnshire Housing Market Area Strategic Housing Land Availability Assessment - Site Suggestion Form - no comments

178

09/11/19          Village Maintenance and Play Areas

Street nameplates - request the Caretaker to wash them and take down any posters.

Tennyson Drive/Barrett Grove needs re-surfacing at junctions - this will be reported to LCC.

The trees and hedging at one end of the Village Hall car park require some maintenance and a quote has been received for the work and on a proposal from Cllr Brumpton, seconded by Cllr Barrett and following a unanimous vote it was RESOLVED to accept the quote.
09/11/20          Budget 2010/2011
A working party consisting of Cllrs Mrs Wright, Prestwood, Creese, Brumpton and the Clerk had met to discuss the matter and proposed a precept of £29,000. On a proposal from Cllr Brumpton, seconded by Cllr Barrett, following a vote, it was unanimously RESOLVED to request a precept amount of £29,000.

09/11/21          Any Urgent Matters for discussion
                        None

Signed by the Chairman.......................................... 16^th December 2009

  159

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 17^th June 2009.

Present:         Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, Mrs M Murphy, Mrs P White, S Barrett and T Brumpton

Clerk:              Mrs J Murray

09/06/01          Chairman’s Remarks

The Chairman welcomed members to the meeting.

09/06/02          Apologies for Absence

Cllr Creese sent his apologies and these were accepted.  County & District Cllr Mrs S Rawlins also sent her apologies.

09/06/03          Declarations of Interest

          Cllrs Mrs Wright, Prestwood and Elkington declared a personal interest in agenda items 18 and 19 as members of the DDIBC and Outdoor Bowls club. Cllrs Prestwood and Mrs Murphy declared a personal interest in agenda item 11 as Caretaker and a Governor of Dunholme St Chad’s Primary School.

09/06/04          Minutes of the Previous Meeting

On a proposal from Cllr Elkington, seconded by Cllr Barrett, it was agreed by all that the notes of the meeting held on 13^th May 2009 were approved and signed.

09/06/05          Report from representatives from outside bodies

None present.

09/06/06          Clerk’s Report and Action Plan

                        Clerk reported:

§         Land Registry – I have not as yet dealt with these enquires

§         Lincolnshire Village of the Year Competitions – we did not make it through to the next round, the finalists are Belchford, Caistor, Donington and Silk Willoughby

§         Dropped kerbs on Honeyholes Lane/Ryland Road junction – confirmation has been received from LCC that this will be put into their schedule of works

Action Plan items:

Road off Honeyholes Lane – a further letter will be sent to the school requesting that the matter be brought to a conclusion prior to 1^st September 2009

Manor Farm –seats and benches have been installed.

Sports Pavilion – An update will be given on the agenda item

Play Equipment – The Cone Climber post and safety surfacing have been installed on Allwood Road and the Clerk was requested to chase the contractor for completion.  Prices for the installation of the goal posts need to be reviewed as they are over the budget set - 09/04/13 refers.  Cllrs Elkington and Mrs White have visited other villages to look at their play areas for ideas.

Village Improvement Plan – The planters have been installed and planted up. A letter of thanks will be sent to Barry North for his kind donation of the planters and installation. Quotes are being sought for work on the Pinfold and War Memorial.  Cllr Creese is meeting the contractor to discuss the tree work.

Village Caretaker – The vacancy has been advertised and contract/job description circulated to members.

Oak Wood – no progress to date

Bus Stops – no progress to date

09/06/07          Correspondence

                        WLDC – Information booklet for members 19.5.09

WLDC – Annual West Lindsey Area Forum info

LCC – road closure

CPRE – Spring 2009 Newsletter

WLDC – Response re planning queries from APM

LCC – response re request for dropped kerbs at Honeyholes Lane/Ryland Road junction

CPR for LIVES – thanks for donation and newsletter

SoHBAC - details of Upskill Me Programme

East Midlands Regional Assembly – Options consultation launch info

WLDC – Information booklet for members 12.6.09

WLDC –Notice of Council Meeting 22.6.09

WLDC – Minutes of Committee Meetings since 20.4.09

CPRE – letter of thanks for affiliation fee

160

09/06/08          Planning Matters

                        Applications received:

124289 – Mr B Willson – Land at The Old Coach House, Ashing Lane – Reserved Matters to erect one house and garage (Outline Planning App M06/P/0591 approved on 1.8.06)

Applications granted:

123919 – Nettleham Woodland Trust – Watts Wood, Ashing Lane – to remove 1.5m of hedge to provide pedestrian access between Watts Wood and the new woodland

124021 (LCC Ref W38/124021/09) – Greentech Ltd - Horncastle Lane – to erect waste storage building

09/06/09          Financial Matters

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment.

On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to approve the Council’s accounts for 2008/2009 and complete the Annual Return prior to submission to the external auditor.

                        Expenditure

  227.90            ACIS Group Plc                                     Garage Rent

3392.50 Bluefin Insurance Services Ltd                 Insurance renewal

2720.00 SOS Skip Hire & Haulage Ltd                 Skip Hire

  484.88            Veolia ES (UK) Ltd                                 Grass cutting

   13.00             Robert Acton Product Design                  Bag holder for litter collection

 438.00             R & S L North (Builders) Ltd                    Concrete bases for benches and

                                                                                    installation of seats and benches

   53.13             S Waller                                                Internal Auditor

   19.20             F Elkington                                            Cllrs Travel Expenses

 114.60             J Atkin                                                  Village Caretaker pay

 354.64             Mrs J Murray                                         Clerk’s salary and expenses

Income

   0.04               HSBC                                                   Bowls Hall Fund A/c Interest

   1.18               HSBC                                                   14 Day Notice A/c Interest

127.40              HSBC                                                   High Interest Bond A/c Interest

09/06/10          Grants Policy

The Clerk was asked to check that when grants are awarded that a special resolution under section 137 monies should be referred to in the minutes.      Members could not recollect a formal decision having been made at the last meeting regarding a Grants Policy and it was not minuted as such.  Requests are received at different times of the year and each application should be decided on its merits at the time it is received and not set a specific date. The budget will also be taken into account at the time of receipt and during the decision making process. On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to not to adopt a Grants Policy and treat each application individually.

09/06/11          Grant Requests

Dunholme St Chad’s Primary School: A request for a contribution towards the cost of decorating the Community Room has been received and on a proposal from Cllr Brumpton, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to grant £100.00 for materials when the work is carried out.

Welton and District PDA: Due to the withdrawal of funds by WLDC a request has been received towards their running costs and it was the opinion of those present that this is a very worthwhile cause and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Wright, following a unanimous vote it was RESOLVED to make a grant of £200.00.

09/06/12          Village Caretaker

                        There is one applicant in addition to the currently temporary post holder and Cllrs Mrs Wright, Prestwood and Brumpton will carry out interviews and report at the next meeting.

161

09/06/13          New Pavilion

The Clerk had a meeting with Will Saville from WLDC and his suggestion was to reduce the size of the building. Members discussed the length of time this matter has been on the table and the lack of progress with funding from WLDC.  The funding stream has been reduced yet again and members discussed re-visiting their original plan to go ahead with a modular type building which could proceed more speedily with majority of the funding already in place. Companies who were approached previously will be asked to re-quote for a modular type building. The Clerk will investigate obtaining a loan through the PWLB and make enquiries from LALC. The Clerk will also go through the budget to identify any monies that can be used from Reserves. Cllr Prestwood will to speak to suppliers and report at the next meeting.     

09/06/14          Trees along A46 Village Boundary

Residents whose properties abound the A46 had approached the Council prior to the meeting regarding the trees/shrubs that are now growing out of control and need work urgently.  On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood, following a vote, it was agreed by all and RESOLVED to support their request with a letter to LCC Highways.

09/06/15          Parish Champion

A WLDC initiative to appoint someone to identify and co-ordinate street cleansing issues and on a proposal from Cllr Prestwood, seconded by Cllr Mrs White, following a unanimous vote, it was agreed by all and RESOLVED that Cllr Mrs Murphy was nominated.

09/06/16          Floral Displays

R & S L North very kindly donated 5 planters and 7 sites had been identified. It was discussed whether or not to purchase two more, but it was decided to see how well the existing ones survive and leave it until next year.  It was agreed that there would be no point in having them empty in the winter months and quotes will be obtained for planting them again in the autumn.

09/06/17          Village Questionnaire

                        Cllr Mrs Murphy circulated a draft copy to members, this was to bring the improvement plan to the rest of the village and on a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to put this into the Dunholme News for distribution and to place a copy of the Village Improvement Plan on the Notice Board. The questionnaires will be handed in at the Spar shop from which permission had been sought.

09/06/18          DDIBC Matters

The members of the DDIBC have paid for the internal decorating of the club and do not have sufficient funds to decorate externally, a quote has been obtained and further quotes will be sought for the front doors and 3 fire doors. The CCTV monitoring and recording unit requires replacing with digital rather than tapes and a quote is to be obtained for this.

09/06/19          Bowls Green

                        There has been a problem with rabbits getting in under the conifers and the quote obtained for the removal of plants and new fencing was extortionate.  The area requires re-fencing and further quotes will be obtained. 

09/06/20          Football Pitches

Enquiry from another Football team in principle OK but put it in writing for consideration. Have consulted with present team that plays on the field and could co-ordinate their fixtures.

09/06/21          Annual Play Equipment Inspection

                        The Clerk circulated details of the Digley Associates Scheme and was requested to ask for qualifications and provide more quotes for the next meeting.

162

09/06/22          Goal Posts

Quotes obtained are over the budget set at the April meeting, minute number 09/04/13 refers.  On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a majority vote (4 for, 2 abstentions, 1 against), it was RESOLVED to accept the most economical quote.

09/06/23          Wood’s End

                        A request has been received from a resident for maintenance to the trees/shrubs.  This is contained in the Village maintenance contract and the Clerk has spoken to the contractor.

09/06/24          Village Maintenance and Play Areas

                        Cllr Mrs White reported that she and Cllr Elkington had visited a number of neighbouring village play areas with various equipment and safety surfaces. Zigzag Twisters looked good and most of the play equipment was Wicksteed and Playdale. Some had designated fenced areas.  All were designed for the under 12’s.  Dunholme has more equipment than most sites, but it is basic and we have 3 sites.  There is no legal requirement for fencing. The grass maintenance is not good. Allwood Road play area has plenty of equipment, it was suggested to re-plan what is there and how it is maintained and look at the other sites. It was decided to evaluate how the new Cone Climber operates and consider purchasing another for the Kennington Close play area. It was also suggested that another bench be installed there too. The Parish Council has added to what was installed by the developer at the time the estate was built.

                        Outside 17 Lincoln Road broken concrete cover - report to LCC

                        Between 25 and 27 Lincoln Road cover 4ft x 2ft tarmaced over outline can be seen – report to LCC.

                        Request the Caretaker to clear Village Hall/DDIBC around building edges of weeds.

                        LCC have recently been flushing gullies, but have only done some and missed Ryland Road/Lincoln Road.

                        Vans parked on the grass verge near 30mph – report to LCC SBS 01529 461958 as the grass cutters are unable to cut the grass and try and find out why they are there.

09/06/25          Any Urgent Matters for discussion

                        None

 Signed by the Chairman...................................…....... 15^th July 2009

 155

The Annual Meeting of Dunholme Parish Council was held in the School Hall at Dunholme St. Chad’s Primary School on 13^th May 2009.

Present:         Cllrs Mrs J Wright (Chairman), F Elkington, J Creese, S Barrett and Mrs M Murphy

Also Present: County Cllr R Hiscox and District Cllr Mrs S Rawlins

Clerk:              Mrs J Murray

09/05/01          Election of Chairman

On a proposal from Cllr Creese, seconded by Cllr Barrett, that Cllr Mrs Murphy be elected Chairman it was followed by a further proposal from Cllr Elkington, seconded by Cllr Petty that Cllr Mrs Wright be elected, a vote was taken giving both members an equal number of votes and on a casting vote taken by the Chairman, giving a majority, it was RESOLVED that Cllr Mrs Wright was elected to be Chairman.

09/05/02          Election of Vice-Chairman

On a proposal from Cllr Elkington, seconded by Cllr Petty, following a vote (4 for,

1 abstention) it was RESOLVED that Cllr Prestwood was elected Vice-Chairman.

09/05/03          Apologies for Absence

Cllrs Prestwood and Mrs White sent their apologies and these were accepted.

09/05/04          Declarations of Interest

Cllrs Mrs Wright and Elkington declared a personal interest in agenda item 20 as members of the DDIBC.

09/05/05          Minutes of the Previous Meeting

On a proposal from Cllr Creese, seconded by Cllr Elkington, following a vote, it was agreed by all that the notes of the meeting held on 15^th April 2009 were approved and signed.

09/05/06          Report from representatives from outside bodies

County Cllr Hiscox reported that the County Council’s finances were currently under control, but this may not be the case in future years due to the credit crunch.  If there is a downturn in businesses paying rates this will have an effect on the income to the Council. Local Government Pension Schemes may have to look to the Government for support in years to come. With the election coming up on 4^th June he is not sure that the three tier cluster meetings will continue if he were to lose his seat, but hoped they would as all those attending has said that they benefited from them.

Dist. Cllr Rawlins reported that the District Council was also experiencing lean times and it was likely that 3% cuts would be made in the future.  There were no elections for the District Council this year and the decision has been made not to hold elections every four years and still to elect by thirds. A consultation on the executives arrangements is to be debated.

09/05/07          Clerk’s Report and related matters

·         The Land Registry has sent out an e-mail regarding the re-registration of PC land under the Commons Act 2006 – I have searched the Search Sheets and Decision Letters and there is nothing listed for Dunholme, but I did come across an old document under the Commons Act 1965 showing that the land known as The Green, south of the Church, is registered to the Parrish Council.

·         Village Improvement Plan (VIP) - no one should do anything without first getting it agreed at Council whether their name is against it or not and that any correspondence/quotes should be through the Clerk. If members wish to do anything that their name is against then it needs to be reported at the next Council meeting under the VIP item on the agenda.

·         Annual Audit date is 30.6.09

156

·         Honeyholes Lane/Ryland Road junction footpath – request for dropped kerbs – no response as yet.

·         Council Tax Bills – a response has been received from WLDC regarding the query as to why it states an increase of 7% on the bills when in fact it was only 3.7% which has been circulated to members.

·         WLDC Flooding problems correspondence has been circulated and could you let me know of any areas you wish to convey to them.

·         Lincolnshire Best Kept Village and Village of the Year Competitions – the entry forms have been completed and submitted. The comments from last year’s marking sheet particularly pointed out litter and mess outside the Spar shop and not many hanging baskets or floral displays.

Action Plan items:

Road off Honeyholes Lane – Information has been sent to the school & LCC Solicitor and chased no response to date

Manor Farm - On a proposal from Cllr Creese, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to accept the quote for R & S L North (Builders) Ltd for concrete bases and installation of the benches and seats.  Cllrs Elkington and Petty would meet to decide where they are to be located.

Sports Pavilion – Letters of support from the Schools have been received.

Play Equipment – Goal posts to be installed and Cone Climber to be located at Allwood Road.

Village Improvement Plan (VIP) – Permission has been received from LCC for the location of floral displays around the village and Cllr Mrs Murphy and the Clerk are to meet with the LCC Officer on 14.5.09 to show him the sites.

Village Caretaker – An appointment has been made on a 3 month Temporary Contract while the vacancy is advertised.

Oak Wood – report still awaited from the Nettleham Woodland Trust.

Bus Stops – chased again - no response to date

8.30pm County Cllr Hiscox left the meeting.

09/05/08          Correspondence

WLDC – Information booklet for members 15.4.09 & 30.4.09

WLDC – Notices of Meetings May, June & July

LCC – road closure

Clerk’s & Councils Direct – May 2009

Kompan – play equipment brochure

Resident  – letter re footpath 57 (reported to LCC)

WLDC – Street Cleansing newsletter

WLDC – Standards Committee Annual Report

WLDC – Draft Corporate Plan 2009/12

Equality & Human Rights Commission – Public Sector Duties

Clement Keys – Annual Audit Return 31.3.09

G&A Beckett – Quote for earth to boiler at DDIBC

Welton & District Patient & Doctors Association – Request for donation

ACIS – Corporate Brochure & Newsletter

Community Lincs – Rural Links Spring/Summer edition 2009

LALC – Volunteering Opportunities for Schoolchildren

LALC – Sustainable Communities Act

LALC – Re-registration of Common Land

LCC/ LALC – County Plans

PC D Oakes – Police update

Digley Associates – Play equipment inspections

WLDC – Flooding problems Dykes/ditches/Watercourses

William Farr – letter of support re pavilion

WLDC – response re % Council Tax on bills

McKinnells – response re PC paperwork

Awards for All – Final Grant info

Dunholme St Chad’s – letter of support re pavilion

LCC – Highways & Traffic Speed Limit Policy

157

09/05/09          Financial Matters

On a proposal from Cllr Petty, seconded by Cllr Mrs Wright, following a vote, it was unanimously RESOLVED to accept the following accounts for payment:

09/05/10          Appointment of Representatives on Committees

On a proposal from Cllr Mrs Wright, seconded by Cllr Petty, it was RESOLVED and unanimously agreed to appoint the following representatives:

            Village Hall Committee - Proposer Cllr Mrs Wright, seconded by Cllr Petty – elected Cllrs Prestwood and Barrett

DDIBC Committee - Proposer Cllr Mrs Wright, seconded by Cllr Petty – elected Cllrs Prestwood and Elkington

Outdoor Bowls Committee - Proposer Cllr Mrs Wright, seconded by Cllr Elkington – elected Cllr Prestwood

Dunholme Old School Committee – Proposer Cllr Creese, seconded by Cllr Mrs Wright – elected Cllr Mrs White

Graham Matthews Youth Club Management - Proposer Cllr Elkington, seconded by Cllr Petty – elected Cllr Creese

8.45pm Cllr Mrs Murphy arrrived

09/05/11          Appointment of Planning Group

                        On a proposal from Cllr Petty, seconded by Cllr Barrett, it was RESOLVED and unanimously agreed to appoint Cllrs Mrs Wright, Creese, Brumpton and Elkington.

09/05/12          Planning Committee

There have been no Planning matters during the last month to deal with.

Planning Application withdrawn:

123625 – Ms L Moran – 15 Ashing Lane – alterations and extension to existing dwelling

09/05/13          Charitable Trust

Cllr Creese had suggested that the Council should consider forming a Charitable Trust for the areas of land in the Parish Council’s ownership to ensure they were kept in perpetuity for the village.  Further information is available on the Fields in Trust website.        

09/05/14          Village Caretaker

                        John Atkin has been employed on a three month temporary contract while the vacancy is advertised.  The working group will report at the next meeting.

09/05/15          Access Road off Honeyholes Lane

On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to send a letter to LCC that the land will be blocked off if there has been no response by the next meeting.

158

09/05/16          New Pavilion

                        It was suggested that a letter of support from the Over 45’s Activator who gave a presentation at a previous meeting, should be asked for outlining the development of new sports that could be introduced and played in the new building. A meeting will be arranged between the working group and Welton Boy’s Football Club to discuss how the playing field and facilities at Dunholme fit in with their Development Plan.

09/05/17          Village Improvement Plan

Cllr Creese had circulated ideas for discussion and on a proposal from Cllr Petty, seconded by Cllr Barrett, following a unanimous vote it was RESOLVED to obtain quotes for the suggested work on the Pinfold and War Memorial.  On a proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to vire £500 from the Village Maintenance budget to Grants.

A complaint has been received regarding gaps in the hedge on the Kennington Close play area and following investigation by two members, no problem could be found.

09/05/18          Floral Displays

Three quotes had been sought and two received. On a proposal from Cllr Petty, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to accept the quote from Ruddies Roots to supply and plant up the containers around the village.  LCC had sent a copy of their Terms and Conditions for the installation and maintenance of the planters and on a proposal from Cllr Creese, seconded by Cllr Petty, following a unanimous vote it was RESOLVED to sign them.  R & S L North (Builders) Ltd have generously donated and installed the planters and a letter of thanks will be sent to them.

09/05/19          Grants

                        This item was discussed under 09/05/17.

09/05/20          DDIBC Electrical Testing

Three quotes have been sought and received for the 5 year Electrical Test and a quote received for an earth wire to be installed to the boiler as a legal requirement and on a proposal from Cllr Mrs Murphy seconded by Cllr Creese, following a unanimous vote it was RESOLVED to accept the quotes from G & A Beckett.

09/05/21          Village Maintenance

The turf has not taken very well that was laid around the play area on Kennington Close.

09/05/22          Any Urgent Matters for discussion

                        Cllr Petty informed members that as a member of the Police Force he had to seek permission to become a member of the Council and this has now been officially granted and he has to re-apply each year.

                        William Farr Woods – more dumping has been carried out

Signed by the Chairman...........................…....... 17^th June 2009

 152

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 15^th April 2009.

Present:         Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, J Creese, Mrs M Murphy,

S Barrett and T Brumpton

Clerk:              Mrs J Murray

09/04/01          Chairman’s Remarks

The Chairman welcomed members to the meeting and reported that the Nettleham Woodland Trust had received a grant of up to £15,000 from Star Energy for the newly planted Monk’s Wood Project and that she had been asked to judge a competition that the Trust were holding.

09/04/02          Apologies for Absence

Cllrs Petty and Mrs White sent their apologies and these were accepted. County Cllr R Hiscox, District Cllr Mrs S Rawlins and PCSO M Trafford also sent apologies.

09/04/03          Declarations of Interest

          None

09/04/04          Minutes of the Previous Meeting

On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, it was agreed by all that the notes of the meeting held on 18^th March 2009 were approved and signed.

09/04/05          Report from representatives from outside bodies

Representatives from County and District Councils and the Police were not in attendance.

Cllrs Mrs Murphy and Creese had attended the Land Registry/Protecting Community Land training, which they had found very useful, one subject covered was the protection of POS areas and they suggested that Council set up Charitable Trusts to protect the land for the village.  Cllr Creese also attended a Planning Aid Seminar at Woodhall Spa.

09/04/06          Clerk’s Report and Action Plan

Action Plan items:

Road off Honeyholes Lane – Information sent to school & LCC Solicitor – no response to date

Manor Farm –hedging planted by Councillors. Quote for concrete bases and fixing benches/seats to be obtained.

Sports Pavilion – more information to be obtained - WREN grant application was unsuccessful.

Play Equipment – Brackets for goal posts ordered.

Oak Wood – report still awaited from the Nettleham Woodland Trust

Bus Stops – no response to date

On a proposal from Cllr Creese, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to set a budget of £100.00 for the installation of turf to the areas surrounding the play equipment on Allwood Road and Kennington Close.

09/04/07          Financial Matters

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment: