To keep all parishiners informed this page includes the previous council meeting minutes. If
previous minutes not displayed here need to be referred to then contact the Parish Clerk
The next meeting of the Dunholme Parish Council will be on Wednesday
15th September 2010 at 7.30pm in the Jubilee room of the Dunholme Village Hall.
A meeting of Dunholme Parish Council was held in the Jubilee Room,
Dunholme Village Hall on 16th June 2010. Present:
Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, S Barrett and S Curtis Clerk:
Mrs L Richardson
10/06/01
Chairman's Remarks The Chairman welcomed everyone to
the meeting and introduced the new councillor, Steve Curtis to the rest of the council. It was also explained that the
quorum at the last meeting was correct and that standing orders cannot amend the statutory legal requirement, therefore the
resolutions made still stand. Cllr Mrs Wright also advised the councillors that John Creese had provisionally resigned
from the council but that the Clerk had requested the resignation in writing.
10/06/02
Apologies for Absence On a proposal from Cllr Mrs Wright,
seconded by Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence from Cllr
Mrs Murphy.
10/06/03
Applications for co-option
This was deferred to the next meeting as no applications have been received this month.
10/06/04
Declarations of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda item 19 as members of the DDIBC.
19:46
Cllr Brumpton arrived
10/06/05 Minutes
of the Previous Meeting On a proposal from Cllr Prestwood, seconded by Cllr Brumpton, it was
agreed by all that the notes of the meeting held on 19th May 2010 were approved and signed as minutes.
10/06/06 Report
from representatives from outside bodies No representatives attended the meeting
10/06/07 Clerk's
Report and Action Plan Action Plan items: Road off Honeyholes
Lane -A further update has been requested but to date no response has been received. Sports Pavilion
- The football clubs old sports unit has now been removed from the pavilion and the grant from the football foundation
for the new goal posts has been accepted. Play Equipment - The annual play park inspections have been
arranged for the week commencing 21st June 2010 Village Improvement Plan - The flower planters
around the village have now been re-planted With summer flowers and the Dunholme sign competition
has been advertised in the Dunholme News. Oak Wood - The work being undertaken
in Oak Wood by the Lincolnshire County Council has been interrupted due to a change in the contractor. They hope the
work will be completed by the middle to the end of June. On a proposal by Cllr Mrs Wright, seconded by Cllr Elkington
it was unanimously RESOLVED to ask the grassing cutting contractor to cut back the nettles and overgrown
weeds along the public footpath. Bus Stops - The council have contacted stagecoach for an update on
the bus stop sign that in turn are chasing up Lincolnshire County Council for any further developments. To date no update
has been received.
10/06/08
Financial Matters i) Re-investment of funds into high interest
bonds This has been deferred to the next meeting to allow Cllr Brumpton time to look into the best bonds available
to Parish Councils. ii) On a proposal from Cllr Prestwood, seconded
by Cllr Brumpton following a vote, it was unanimously RESOLVED to accept the following accounts for payment:
Payee
For
9825.58 Elliott's Group Limited
Remaining balance for sports units
16.00 LALC
Clerk Training
2.77 BT
Phone charges
453.55 Veolia
Grass cutting 200
50.00 J. Murray
War memorial grass cutting
145.29 J. Atkin
Caretaker wages
283.95 Mrs L Richardson
Clerks Wages and expenses
217.00 HMRC
PAYE tax and NI liability
3310.83 Bluefin Insurance
Village/Office Insurance
48.16 Dunholme Village Hall
Water charges
35.00 ICO
Data protection renewal
From
For 1.21
HSBC
14 day notice account interest
0.09 HSBC
Bowls hall fund interest
10/06/09
Correspondence WLDC - Extension of consultation period for Flood
Risk Management WLDC - Notice of annual meeting of the council LCC - Copy of consent
for the erection of a structure on the highway (Plant Containers) Community Links - Issue No. 1 Spring
2010 WLDC - Invitation to Annual West Lindsey Area Forum S. Curtis - Letter to
confirm acceptance of offer to co-opt onto the council WLDC - Information booklet for members WLDC
- Revised meeting dates for Audit committee, organisation and resources committee and Standards committee. SLCC
- Invitation to regional conference LCC - Community Risk Register for Lincolnshire WLDC - One Square Mile - meeting the accommodation needs of gypsies and travellers Consultation Documents Central Lincolnshire Statement of Community
Involvement - Response required by 28.06.2010 Preferred Mineral and Waste Strategies
- Response required by 5.08.2010
10/06/10
Planning Matters Applications received: 125932 - SPE International Limited - Honeyholes Lane - Revised design to previously
approved application 124694 - Extension of commercial premises Applications Granted: 125713 - Nettleham Woodland Trust - Ambrose House, Nettleham - To construct
a bridge at Monks Wood
(Granted 25th May 2010)
10/06/11
Work still to be done to sports pavilion and surrounding area On a proposal from
Cllr Mrs Wright, seconded by Cllr Prestwood following a vote, it was unanimously RESOLVED that no further
work is currently required around the sports pavilion. After reports from the public it was unanimously RESOLVED
to contact the police to advise them that people are lighting fires along the wood boundary on the football pitch.
10/06/12 Football Pitch and Sports Units Rentals On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington,
it was unanimously RESOLVED that no further action is required regarding the football pitch and sports units
rental agreements. The Clerk advised the council that signed agreements had been received from Welton Football Club.
10/06/13 Reseed
of the football pitch goal mouths
On a proposal from Cllr Brumpton, seconded by Cllr Prestwood following a vote, it was unanimously RESOLVED
to accept the quote from Veolia to reseed the football pitch goal mouths. The Clerk will contact them and request they
take down the current football goal posts so that people do not play on the area being reseeded. 201
10/06/14 Purchase of new goal posts
On a proposal from Cllr Brumpton, seconded by Cllr Mrs Wright following a vote, it was unanimously
RESOLVED to purchase a new set of goal posts from Harrods after previously receiving a quote through the
football foundation safety goalpost scheme.
10/06/15
Purchase of new play park equipment
Cllr Elkington brought a number of possible proposals to the meeting. On a proposal from Cllr Elkington, seconded
by Cllr Brumpton it was unanimously RESOLVED to get quotes for all possible proposals and agree the final
purchase at a later date once the quotes have been received.
10/06/16 Fitting of an electric meter for the sports units On a proposal from Cllr Brumpton, seconded by Cllr
Prestwood it was unanimously agreed to ask the village hall committee to get quotes for an electric meter to be fitted to
the village hall for the sports units. Once received the council will agree which quote to accept.
10/06/17 Purchase
and erection of a pinfold sign On a proposal from Cllr Wright, seconded by Cllr Brumpton it was unanimously agreed
to seek quotes for the purchase and erection of a pinfold sign.
10/06/18
Access road of Honeyholes Lane On a proposal from Cllr
Mrs Wright, seconded by Cllr Brumpton, it was RESOLVED following a unanimous vote that William
Farr should be contacted stating that if there has been no further progress by the middle of September the council will have
no choice but to close the road and any costs relating to re-opening the road will be at the schools expense.
10/06/19
Repairs needed to DDIBC
On a proposal from Cllr Brumpton, seconded by Cllr Barrett it was unanimously agreed to seek quotes for repairs required
to the flat roofing in the Bowls Club Hall.
10/06/20
Village Maintenance required
On a proposal from Cllr Mrs Wright, seconded by Cllr Brumpton, it was unanimously RESOLVED to report
the following maintenance required to the village:- The give way sign near the war memorial needs repairinghe fencing
on Nursery Close needs repairing - The hedge outside 18 Honeyholes Lane is overgrown and needs
cutting back
- The weeds along the public footpath between Manor Farm and Ashing Lane need cutting
back - The Clerk will ask the caretaker to do this.
- There is a piece of wood missing on the
bench outside St Chads Church.
10/06/21
Other urgent matters
None to report .
Signed by the Chairman ................................. 21st July 2010
195
The Annual Meeting of Dunholme Parish Council was held in the
Jubilee Room at Dunholme Village Hall on 19th May 2010.
Present: Cllrs Mrs J Wright (Chairman), M. Prestwood,
F Elkington, S Barrett, T Brumpton and Mrs M Murphy
Also Present: Mr B Palmer (Dunholme Football Club)
Clerk: Mrs L Richardson
10/05/01
Election of Chairman On a proposal from
Cllr Prestwood, seconded by Cllr Elkington, that Cllr Mrs Wright be elected Chairman, following a vote it was unanimously
RESOLVED to elect Cllr Mrs Wright as Chairman.
10/05/02 Election of Vice-Chairman On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murphy, following a vote
it was unanimously RESOLVED that Cllr Prestwood was elected Vice-Chairman.
10/05/03 Apologies for Absence Cllr Creese sent his apologies and these were accepted.
19:32
Cllr Brumpton arrived
10/05/04 Applications
for Co-Option An application for co-option onto the
Council was received and read out from Steve Curtis. On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy
it was unanimously RESOLVED to accept the application and invite Mr Curtis onto the council.
10/05/05
Appointment of Representatives On a proposal
from Cllr Prestwood, seconded by Cllr Brumpton, following a vote, it was unanimously RESOLVED that the following
representatives would be elected: - - i) Village Hall Representative
- Cllr Prestwood
- ii) DDIBC Representative - Cllrs Prestwood
and Elkington
- iii) Outdoor Bowls Representative - Cllr Prestwood
- iv) D.O.S.C. Representative - None elected
- v) Graham Matthews Youth Centre Representative - None elected
- vi) Welton & Dunholme Police Forum - Cllr Mrs Murphy
- vii)
Three Tier Cluster - Cllr Mrs Murphy
10/05/06
Appointment of Planning Committee On a proposal
from Cllr Prestwood, seconded by Cllr Brumpton, following a vote it was unanimously RESOLVED that Cllrs Mrs
Wright, Elkington, Creese and Brumpton would remain as the planning committee.
10/05/07 Declarations
of Interest Cllrs Mrs Wright, Prestwood and Elkington
declared personal interests in agenda item 19 as members of the DDIBC.
10/05/08 Minutes of the
previous meeting On a proposal from Cllr Mrs Murphy,
seconded by Cllr Prestwood, it was agreed by all that the notes of the meeting held on 21st April 2010 were approved
and signed as minutes.
10/05/09
Report from representatives from outside bodies None present to report
10/05/10
Clerks Report and Action Plan Road
of Honeyholes Lane - Chased up draft transfer but no response has yet been received.
196
Sports
Pavilion/Surrounding Area - The Welton Football Clubs old unit has now been removed. The Council have chased
up the goal post funding and the panel are currently awaiting approval for the funding from the Lincoln FA.
Both football teams have commented on the state of the football goalmouths, therefore it was unanimously agreed to
get a quote to reseed these areas. Play
Equipment - Quotes have been sought for the annual inspections of the 3 play areas to take place. The play
park equipment will be re-painted once the relevant paint is available from the suppliers again. Village Improvement Plan - No further issues to report. Oak Wood - The drainage works are currently being held up
due to a change in the contractor. The work is now planned to be finished by the middle of June. Bus Stop Sign - The council have chased this up and are
still waiting a progress report from Lincolnshire County Council.
7:50pm Cllr Barrett arrived
10/05/11
Correspondence
CE Electric UK - Notice to report problems on line Kompan - Playgrounds Booklet WLDC
- Notice of 2010 Parliamentary elections WLDC
- Response to our letter re: litter along A46 WLDC
- Notification of code of conduct training WLDC
- Review of planning decisions WLDC
- Tree preservation notice (Dunholme No. 9) TNG
- Community Task Force information Clerks
and Council Direct - May 2010 edition The
Clerk - May 2010 edition SLCC
- Notification of regional conference WLDC
- Declaration of results for parliamentary election LCC - Response to our letter re: speeding along Honeyholes Lane
Consultation Documents Flood Risk Management - Response required by 14.06.2010
Planning Applications received: 125862
- Mr. E Way - 8 Scothern Lane - to re-model and extend existing dwelling including a double garage. PL/0070/10 - Greentech Management Services - Horncastle
Lane - To extend the existing construction waste transfer station building.
Applications Granted:
125343 - Mr. &
Mrs Wykes - Field House, Lincoln Road - To erect kitchen and lounge extension
(Granted 08/02/2010) 125446 - Mr. B Siddown - 1 Honeyholes Lane - Redevelopment of port of existing
garage to form 2 no.2 residential plots.
(Granted 06/04/2010) 125662 -
Mr. & Mrs N Rowlett - 4 Nursery Close - First floor extension over existing garage and ground floor extension
(Granted 27/04/2010)
10/05/12
Financial Matters - i) On a proposal
by Cllr Prestwood, seconded by Cllr Brumpton, it was unanimously RESOLVED that the accounts for 2009/10 were
approved and agreed to be true figures. The Annual Return was signed to reflect this.
- ii) On a proposal by Cllr Prestwood, seconded by Cllr Mrs Wright it was unanimously RESOLVED that
Cllrs Mrs Wright, Prestwood and Elkington be the new signatories for the gratuity bank account.
- iii) This was deferred to the next meeting for Cllr Brumpton to look into and bring some proposals to the next meeting.
- iv) On a proposal by Cllr Brumpton, seconded by Cllr Prestwood
it was unanimously RESOLVED to donate £600 to the Dunholme News under Section 137 of the Local Government
Act 1972, as it provides relevant information to members of the Parish Community.
- v) On a proposal by Cllr Mrs Murphy, seconded by Cllr Brumpton, it was unanimously RESOLVED to accept
the following accounts for payment:
Payee
For
240.20 Acis Group
Garage Rent
197
5580.00
R & SL North Builder Limited Ground works to the pavillion 6.00 LALC
Clerk Training Seminar 143.53
BT
Line installation and charges 772.00 Veolia
Grass Cutting
32.86 Regor Office Supplies Limited Stationary
160.46 J. Atkin
Caretakers wage and expenses 310.72 Mrs
L Richardson
Clerk wage and expenses
1270.00 I.R. Parker
Sports Pavilion Fencing
From
For 1.52
HSBC
Interest for 14 Day Notice Reserve Account 0.08 HSBC
Interest for Bowls Hall Fund Account
10/05/13 Annual Play park Inspections On a proposal by Cllr Mrs Wright, seconded by Cllr Brumpton, it was unanimously
RESOLVED to accept the quote to carry out the play park inspections by Digley Associates Limited.
10/05/14
Speeding along Honeyholes Lane
On a proposal by Cllr Mrs Wright, seconded by Cllr Mrs Murphy, it was unanimously RESOLVED to allow
Lincolnshire County Council to undertake their survey of speeding along Honeyholes Lane and take any action required after
the results are known.
10/05/15
Purchase of new Play park equipment This
has been deferred to the next meeting to allow Cllr Elkington to put some proposals together for the next meeting.
10/05/16
Installation of electric meter to the sports units
This was deferred to the next meeting for further quotes to be sought.
10/05/17 Rental agreements for the Sports
Units and football pitch On a proposal by Cllr Brumpton,
seconded by Cllr Prestwood, it was unanimously RESOLVED to agree the changes made to the agreements by Phil
Cragg. However, it will be emphasised that the agreements relate to only one team, any further teams should get permission
from the council and have a separate agreement.
10/05/18
Removal of Football Clubs unit The Welton
football Clubs old unit has now been removed from the site.
10/05/19 Roof Drainage for the DDIBC On a proposal by Cllr Brumpton, seconded by Cllr Mrs Murphy, it was unanimously
RESOLVED to accept the quote from R & SL North Builders Limited to undertake the maintenance required
to the roof drainage for the DDIBC.
10/05/20
Renewal of the village insurance Only
a draft quote was available for the meeting, therefore on a proposal by Cllr Prestwood, seconded by Cllr Brumpton it was unanimously
RESOLVED that should the actual amount be within £200 of the draft quote the clerk can provide a cheque
and go ahead with the insurance detailed in the draft quote.
10/05/21 Village Maintenance It was agreed that the following maintenance is required around the village: - The kissing gates at Nursery Close and Beech Close/Kennington Close need restaining.
It was agreed by all to ask the village caretaker to undertake the work.
- There are still remains from a car accident that happened on Nursery Close that need clearing. The council will contact
LCC to deal with this.
- The hedge at 18 Honeyholes Lane is
causing an obstruction on the pathway. It was agreed by all to contact LCC regarding this.
- There are two trees on Nursery Close that are at a very steep angle. It was agreed by all to get some advice regarding
the safest way to deal with this.
198
10/05/22 Any Urgent Matters for discussion
Now that the area around the sports units has been completed it was agreed that it would be a good idea to try
and get a small committee of people to re-open the Dunholme Tennis Club. It was agreed by all that an advert would be
sent to the Dunholme News to try and attract some local people to be in the committee.
Signed by the Chairman.............................................
16th June 2010
192 A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 21st April
2010. Present:
Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, S Barrett and Mrs Murphy Also Present:
County and District Cllr Mrs S Rawlins and Mr P Cragg (Welton Boy's FC) Clerk: Mrs L
Richardson 10/04/01
Chairman's Remarks The Chairman welcomed
everyone to the meeting. She also expressed her thanks to Cllrs Prestwood and Elkington for all the time spent on site
dealing with the erection of the new sports pavilion at the rear of Dunholme Village Hall. 10/04/02 Apologies for Absence On a proposal from Cllr Mrs Wright, seconded by Prestwood, it was agreed by all
following a unanimous vote to accept apologies and reasons for absence from Cllr Creese. 10/04/03 Declarations of Interest Cllrs Mrs Wright, Prestwood
and Elkington declared personal interests in agenda items 10 and 14 as members of the DDIBC. 10/04/04 Minutes of the Previous
Meeting On a proposal from Cllr Mrs Wright, seconded
by Cllr Prestwood, it was agreed by all that the notes of the meeting held on 17th March 2010 were approved and
signed as minutes. 10/04/05
Report from representatives from outside bodies County and District Cllr Mrs S. Rawlins reported that Parish Councils have an opportunity to apply for a grant towards
aids to assist with flood management. There is £10000 available based on a first come first served basis. The
bill relating to flood management was waved through parliament and they are planning to work in partnership with the drainage
board to help deal with flood management, however Lincolnshire County Council have requested that Highways go away and make
up a criteria of what they are actually in charge off to prevent any confusion on the future. She also reported
that the tree preservation for 4 flowering cherry trees in Dunholme has remained unaltered. Lastly County and District
Cllr Mrs S. Rawlins reported that Lincolnshire County Council have put aside £2.3 million to spend on filling in as
many of the county's potholes as possible.
20:15
Cllr Elkington left the room 10/04/06
Clerk's Report and Action Plan Action
Plan items: Road off Honeyholes Lane
- McKinnells have confirmed they have all the info to proceed. A further update has been requested but to date no response
has been received. Sports Pavilion -
Building regulations have requested further information. The council have made contact with the Football Club to remove
their unit from the sports pavilion as it is no longer required. Cllrs Mrs Wright and Prestwood have been for the final
inspection of the units before they are moved onto site. Play Equipment - The Twister and Cone Climber are now fully installed at the Beech Close/ Kennington
Close play park and seem to be thoroughly enjoyed by the local children. The council have also requested quotes for
re-painting the play equipment in all 3 play areas in the Dunholme area. Village Improvement Plan - Village Spring clean in May to be arranged. Oak Wood - The drainage board have commenced the work required
in Oak Wood and have fenced off the hole for Health and Safety reasons. A written report is expected from Riseholme
College regarding their 3 year plan for the area. Bus
Stops - The council have contacted stagecoach for an update on the bus stop sign that in turn are chasing up Lincolnshire
County Council for any further developments. To date no update has been received. 20:20
Cllr Elkington returned to the room 193 10/04/07
Financial Matters
i) On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood following a vote, it was
unanimously RESOLVED to pay the annual subscription for the Clerk to become a member of
the Society of Local Council Clerks.
ii) On a proposal from Cllr Prestwood, seconded by Cllr Petty following a vote, it was unanimously RESOLVED
to accept the following accounts for payment:
Payee
For 296.50
LALC
Annual Subscription
48.67 Veolia
Slit and roll of sports pitch
39.13 A P Bakin
Replace of earth cable at DDIBC 10.12
Dunholme Village Hall Water charges
re: sports pavilion 369.87
Mrs L Richardson Clerks
wage and expenses 163.99
J Atkin Caretaker
wages 800.00
SOS Skip Hire & Haulage Ltd Garden Waste Skips 440.00
Lincsgreen Fertiliser
for outdoor bowling club pitch 103.00
SLCC Clerks
annual subscription 45809.00 Elliott Purchase
of 2 modular units for sports pavilion
From
For
11283.41 DDIBC
Lease Payment 300.00 North
Hykeham Town Council Purchase of goal posts
29000.00 WLDC
2010/11 Precept
2.38 HSBC
Interest for 14Day Reserve account 10/04/08
Correspondence WLDC
Councillor Resignation notices The
Lincolnshire Playing Field Association Letter of thanks for contribution East Midlands Development Agency
Spring Edition 2010 Welton Police Neighbourhood
Team Information and crime list 15/03/2010
-
22/03/2010 ACIS Group
Notice of variation to garage rent McKinnells
Solicitors
Request to act on our behalf for DDIBC lease Post
Office
Acknowledgement of letter re: Spar car park NALC
LCR - Spring 2010 edition WLDC
Notice of parliamentary election WLDC
Information booklet for members, notice of
meeting of the council (19.04.2010), minutes
of committee meeting (01.03.2010), notice of
meetings for May, June and July 2010. Consultation Documents WLDC - Consultation on flood risk management - response required by 14.05.2010 10/04/09
Planning Matters
Applications received: 125662
- & Mrs N Rowlett - 4 Nursery Close - to build a first floor extension above existing garage
and to build a ground floor extension. 125713
- Nettleham Woodland Trust - Monks Wood - to construct a bridge at Monks Wood. 10/04/10
Work still to be done to sports pavilion and surrounding area
On a proposal from Cllr Brumpton, seconded by Cllr Barrett following a vote, it was
unanimously RESOLVED to accept the quote from Parker Landscapes to carry
out the remaining work required around the sports pavilion. 10/04/11 Disposal
of Football Club's unit at the sports pavilion Phil
Cragg (Welton Boys Football Club representative) attended the public forum at the beginning of the meeting and proposed that
the mangers of the Welton football clubs would dismantle the unit and dispose of the remains. This was unanimously agreed
by the council. 194 10/04/12
Employment of a cleaner for the sports pavilion
On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton following a vote, it was
unanimously RESOLVED to employ the current handyman to undertake 2 hours of cleaning a week at the sports
pavilion starting at the beginning of September 2010 ready for the new sports season. 10/04/13 Rental charges for the
sports units
On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy following a vote, it was
unanimously RESOLVED to charge an annual fee of £100 for Welton Boys Football Club, Dunholme Football
Club and the Bowling Club to use the new sports units. 10/04/14
Review of terms and conditions for pitch and sports units hire
On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy following a vote, it was
unanimously RESOLVED to agree the new terms and condition for hire of the football pitch and sports units.
These will be issued to the Bowling Club, Welton Boys Football Club and Dunholme Football Club.
10/04/15
Arrange a maintenance meeting at Miller Homes On a proposal from Cllr Prestwood, seconded by Cllr Elkington it was unanimously RESOLVED that they
would meet with the Miler Homes representative and the maintenance contractor for Dunholme to discuss a maintenance report
for the Miller Homes development. A date available to all parties will be made. 10/04/16 Disabled access on public
footpaths It has been reported that people in wheelchairs
are unable to access Oak Wood because of the small width of the kissing gate. On a proposal from Cllr Mrs Wright, seconded
by Cllr Elkington, it was unanimously RESOLVED that the council would contact Lincolnshire County Council
to make them aware of the situation and take any action required. 10/04/17 Response to Dunholme New
article On a proposal from Cllr Mrs Wright, seconded
by Cllr Mrs Murphy, it was RESOLVED following a unanimous vote that the council would reply
to the letter published in the Dunholme News under the Parish Council section stating that we are well aware of the potholes
and are currently in contact with highways to get the potholes filled. 10/04/18 Quotes for re-planting
of village floral displays
On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, it was unanimously RESOLVED to accept
the quote from Rudies Roots to re-plant the floral displays around the village. 10/04/19 Disposal of the old
Parish computer
On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, it was unanimously RESOLVED to sell
the old parish council computer to the previous clerk. 10/04/20 Speeding along Honeyholes
Lane
It has been reported that people travelling along Honeyholes Lane are not keeping to the speed limit and are going
too fast. On a proposal from Cllr Barrett, seconded by Cllr Mrs Wright, it was unanimously RESOLVED to
contact the executive of Highways and Transport at West Lindsey District Council to ask for an interactive speed sign and
to move the current 30mph sign closer to Honeywood Farm end of Honeyholes Lane. 10/04/21 Village Maintenance
required
On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood, it was unanimously RESOLVED to get
the bridge railing near St Chads Church re-painted and cleaned. 10/04/22 Other urgent matters
None to report .
Signed by the Chairman .................................................... 19th May 2010
189 A meeting of Dunholme Parish Council was held in the Jubilee
Room, Dunholme Village Hall on 17th March 2010. Present:
Cllrs Mrs J. Wright (Chairman), M. Prestwood, F. Elkingon, S. Barrett,
J. Creese, Mrs M. Murphy and A.
Petty. Clerk:
Mrs L. Richardson and Mrs J. Murray 10/03/01
Chairman's Remarks
The chairman welcomed everyone to the meeting. 10/03/02
Apologies for Absence
On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was agreed by all following a unanimous vote to accept
apologies and reasons for absence from Cllr Brumpton , and County and District Councilor Mrs Rawlins. 10/03/03
Declarations of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda item 11
as members of the DDIBC. 10/03/04
Minutes of Previous Meeting On
a proposal from Cllr Elkington, seconded by Cllr Prestwood, it was agreed by all that the notes of
the meeting held on 17th February 2010 were approved and signed as minutes. 10/03/05
Reports from Representatives from Outside Bodies
Cllr Barrett attended the Village Hall Committee meeting on 8th March 2010 where general business was attended
to. The only concerns that arose were the Village Hall being over-booked and people using the Village Hall and consuming
their own alcohol. 10/03/06
Clerk's Report and Action Plan
We have contacted the Village Hall re possible dates to hire the Jubilee Room as temporary changing rooms whilst the
new sports pavilion is being built. Unfortunately no dates were available.
Action Plan Items: Road
off Honeyholes Lane - Tried contacting McKinnells Solicitors for an update but both solicitors dealing with the matter
are on holiday. A message has been left for someone to contact us regarding the current position. Sports Pavilion - WLDC have requested further information
and this has now been supplied to them. On a proposal by Cllr Creese, seconded by Cllr Barrett it was RESOLVED that
we should contact the LCC to confirm the conifer hedges around the bowling green will remain at their current height and width.
Cllrs Mrs Wright and Prestwood have inspected the new units and will go for a final check before installation on 22nd
March 2010. Because the Jubilee Room is unavailable for use as a changing room during the building period the football
clubs unit has been moved onto the hard surface opposite the new pavilion area. Play Equipment - An application form has been submitted to The Football Foundation for a grant towards
new football goalposts. The installation of the new climber Play equipment for Kennington/Beech Close Play Area has
been postponed until around the end of April 2010 because there is currently a shortage of the safety grass matting to go
underneath them. The Twister is going to be installed once the ground has hardened again after the wet weather.
On a proposal by Cllr Elkington, seconded by Cllr Creese, it was agreed to obtain quotes for getting the play equipment re-painted. 190
Village Improvement Plan - See Agenda Item 15
Oak Wood - Cllr Prestwood has given a copy of the tree preservation to Riseholme
College who are arranging a meeting with WLDC on site.
Bus Stop Sign - We have chased up the progress on the request of a bus stop sign to
be erected adjacent to Monckton Way. No response has been received. 19:34
Cllr Mrs Murray Arrived 10/03/07
Financial Matters
On a proposal from Cllr Prestwood, seconded by Cllr Murray following a vote, it was unanimously RESOLVED
to accept the following accounts for payment:
Payee
For
21.00 LALC
Purchase of Equipment
143.00 Dunholme Village Hall
Hall Hire for PC meetings
35.00 B. Siddown Printing
60.00 Welton Computer Services Computer
repairs & clean up
96.00 Tillertech Limited Pavilion
Repairs/Renewals
114.60 J.Atkin Village
Caretaker wages
267.16 Mrs L. Richardson Clerks
Wages
494.85 Mrs J. Murray Clerk
Wages and Expenses 388.97 HMRC PAYE
Tax and NI 11836.13 Public
Works Loan Board DDIBC Loan Payment
From
For
2.34 HSBC
Interest on 14 Day Notice A/c 0.04
HSBC
Interest on Bowls Hall Fund A/c 10/03/08
Correspondence
LCC - Copy of response to Mr Pache
LCC - Libraries x2
WLDC - Area Forum Agenda
WLDC - New releases - work to start on Market Rasen Pool and Council Tax
Increase.
Community Link - Best Kept Village Competition and CPRE affiliation
WLDC - Parish matters February 2010, Notice of Meetings &
Information booklet for members.
Spinal Injuries Association - Poster for fundraising event
LALC - LCC localisation project
Police - Invite to summit meeting on 29.03.10 and Information & Crime list 01.03.10
Consultation Documents
None Received 10/03/09
Planning Matters
None received 10/03/10
DDIBC Security
This matter was deferred to the next meeting until further quotes have been received 10/03/11
DDIBC Lease This matter was deferred to the next
meeting until the council have heard back from their solicitor 10/03/12
Welton Boy's FC
On proposal by Cllr Wright, seconded Cllr Creese it was unanimously agreed to give the Welton Boys Football
Club until Monday 19th April 2010 to remove their unit from the sports pavilion. If it is not moved
by this date the Parish Council will arrange for the District council to remove it at the cost of the Football Club. 191
10/03/13
Terms and Conditions for Pitch and Pavilion Hire
This
item has been deferred to the next meeting. Cllr Mrs Wright and Cllr Creese have been nominated to draft new terms and
conditions, to be agreed at the next meeting. 10/03/14
Storage of Parish Council Records
On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murray, it was unanimously agreed to archive any old
records in Cllr Mrs Wright's office in the DDIBC, any recent records will be stored by the clerk. 10/03/15
Village Improvement Plan
After the bad weather many potholes have been appearing around the village and the District Council have been around most
of the village and repaired these where possible, although it has been reported that there are still some bad ones on
Lincoln Road. This will be reported to LCC Highways.
Cllr
Elkington requested that he no longer be in the group working on regular maintenance of the highways, this has now been taken
on by Cllr Barrett. The bench outside St Chad's Church
has had a middle slat broken on it again and the grass near the bridge is overgrowing the pathway. This will be
reported to the village caretaker to get it repaired. Cllr
Prestwood is going to contact Riseholme College for an update on their Plan for Oak Wood and he is also going to try
and find out where we can acquire more concrete plant displays from to put around the village. Cllrs Mrs Murphy, Barrett and Creese are going to initiate a village sign competition in a bid to design
a new sign for entering the village. Councilors' have a
meeting with Miller Homes on Friday 19th March 2010 and will seek any sponsorship or materials they have spare
to use as decoration around the village. On a proposal
from Cllr Creese, seconded by Cllr Petty, it was agreed that we would contact Health and Safety at WLDC, Post Office
Headquarters and Spar Headquarters regarding the potholes in the Spar Car Park. 10/03/16
Best Kept Village Competition
It was unanimously agreed not to enter the Best Kept Village Competition this year because of the maintenance required around
the Spar Shop and the state of grass verges where people have been parking and ripping the grass up. 10/03/17
Village Maintenance The Council are contacting
LCC Highways regarding the amount of litter along the A46 verges of the village. 10/03/18
Other Matters
We were regretfully informed that Cllr Petty would be resigning with immediate effect because he is moving away from
the Parish. Signed by Chairman ...................................................................
21st April 2010
186
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 17th
February 2010.
Present: Cllrs Mrs
J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, J Creese and A Petty
Also
Present: County and District Cllr Mrs S Rawlins and Mr P Cragg (Welton Boy's FC)
Clerk:
Mrs J Murray and Mrs L Richardson
10/02/01
Chairman's Remarks
The Chairman welcomed everyone to the
meeting.
10/02/02
Apologies for Absence
On a proposal from Cllr Mrs Wright, seconded
by Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence from Cllrs Mrs Murphy,
Barrett and Mrs White.
10/02/03
Declarations of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda item 12 as members of the DDIBC.
10/02/04 Minutes
of the Previous Meeting
On a proposal from Cllr Elkington, seconded by Cllr Prestwood,
it was agreed by all that the notes of the meeting held on 20th January 2010 were approved and signed as minutes.
10/02/05 Report from representatives from outside bodies
County and District Cllr Mrs
S. Rawlins reported that the County's proportion of council tax will increase by 2.5% for the next financial year and
an increase of slightly under 1% for WLDC.
She also reported that the County Council revenue
is declining and they aim to cut their revenue budget by £80/100m over the next 4 years. However, an additional
£1m will be put into a road maintenance budget to assist in repairing the roads following the recent spell of cold weather;
the overall capital budget is to be cut by 20% for the same reasons. £11m will be put into a contingency fund for the
ageing population, and between £2m and £9m for special needs education. Due to recent flooding issues, the County
Council is now responsible for land drainage and anti-flooding campaigns instead of WLDC. The County Council will also now
be responsible for care budgets for people requiring adult social care. On Wednesday 25th February 2010 WLDC will
be appointing a new chief executive. The next Area Forum is to be held on 16th March in Dunholme Village Hall and
will focus on planning issues. The consultation period for the Gypsy and Traveller sites has been extended to 19th
March.
Mr P Cragg (Welton Boy's FC representative) informed members that the goalposts
have been considered unsafe by league referees and are in urgent need of replacing.
10/02/06 Clerk's
Report and Action Plan
The Clerk reported that a meeting has been arranged with Miller
Homes for the 19.3.10 - Cllr Mrs Wright and Prestwood and any other available will attend. An enquiry has been made to the
Village Hall re possible dates to hire the Jubilee Room as temporary changing rooms. Transfer of phone line - waiting for
BT to get back to me
Action Plan items:
Road off
Honeyholes Lane - McKinnells have confirmed they have all the info to proceed.
Sports Pavilion
-Building Regulations from submitted - they require more information. Units ordered and confirmation received. Football
Clubs notified, but there is a problem regarding changing facilities. Cllrs Mrs Wright, Prestwood and Elkington will inspect
the units prior to delivery. If the Village Hall is available for hire, it was agreed on a proposal from Cllr Brumpton, seconded
by Petty, it was agreed by all following a unanimous vote to pay the costs.
Play Equipment
- The goal posts have been sold and collected. Cone Climber and Twister have been delivered to EKM Ltd and they are waiting
for the weather to improve before installing as the ground is too wet. Cllr Elkington has met with them to decide on
the locations. The new Clerk will seek funding for replacement goal posts for the playing field.
187
Village Improvement Plan - Village
Spring clean in May to be arranged.
Oak Wood - Riseholme College drawing up a 3 year plan.
Some trees have been removed by the drainage board prior to the nesting season before the work being carried out by them commences
in April. New trees will be planted when the work is completed.
Bus Stops - A request has
been sent for a bus stop sign to be erected - no response to date.
10/02/07
Financial Matters
On a proposal from Cllr Creese, seconded
by Cllr Brumpton, it was agreed to make a grant of £50 to support The Lincolnshire Playing Fields Association in accordance
with Section 137 of the LGA 1972 (Financial Provisions) which in the opinion of the Council is in the interests of the parish.
Members considered the request for part payment of the invoice in respect of the modular units and it was agreed by all not
to pay until they had been inspected and delivered.
On a proposal from Cllr Petty, seconded by Cllr Brumpton, it was agreed to settle the invoice to purchase new play equipment
for the village, as it has been delivered to and is being stored by EKM Ltd.
On a proposal from Cllr Prestwood, seconded by Cllr Petty following a vote, it was unanimously RESOLVED to accept the following
accounts for payment:
Payee
For 14.88
WLDC Building
Regulations VAT 7,050.00
E K M Limited Play
equipment 123.65
Regor Office Supplies Limited Security signs for DDIBC and stationery
51.50
BT Plc Telephone
charges 65.86
Dunholme Village Hall
Water charges 27.60
Dunholme Old School Committee Website costs 114.60
J Atkin
Village Caretaker pay 364.72
Mrs J Murray Clerk's
Salary and expenditure 50.00
The Playing Fields Association Grant
| From | For | 728.97 | HMRC | VAT Refund | 0.04 | HSBC | Interest on Bowls Hall Fund | 21.06 |
NS&I Savings | Interest on Gratuity A/c |
On a proposal from Cllr Prestwood, seconded by Cllr Brumpton, following a vote, it was unanimously RESOLVED to pay the outgoing
Clerk a gratuity payment in accordance with the terms and conditions of her employment when she leaves at the end of next
month.
A Financial Report to date was circulated to members.
10/02/08
Correspondence
WLDC - Information booklet for members 4.2.10
WLDC - Key Officer contacts, Housing, Renewal & Community Safety Newsletter Oct-Dec
Community Lincs - Promote your local community, New in the Community Jan 2010
LALC
- press release Chief Executive retiring
Dunholme Bowls Club - letter of thanks for continued
support
McKinnells - Transfer of Land - terms & conditions etc.
WLDC - Lincoln Villages Area Forum 16.3.10
NS&I - Notification of Gratuity
Account interest
Mrs L Richardson - signed contract
Police
- Welton Neighbourhood Policing Team Update Email
T Peachman/P Cragg - e-mails in response
re changing facilities
LCC - Grit Bin provision by LCC
HM
Government - Tackling Anti-social behaviour
LCC/Police - Locality Management
Energy Saving Trust - Green Communities
Consultation Documents
WLDC - Consultation on the best locations for additional Gypsy and Traveller sites - response by 26.2.10
188
10/02/09
Planning Matters
Applications received:
125446 - Mr B Siddown - 1 Honeyholes Lane - redevelopment of part of existing garden to form 2no residential plots
- access and layout to be considered and not reserved for subsequent applications
Applications
granted:
125014 - Mr & Mrs B Wykes - Field House, Lincoln Road, Welton - proposed
extension to garden room to form new workshop and WC
10/02/10
WLDC - Consultation on the best locations for additional Gypsy and Traveller sites
A discussion took place and after due consideration, on a proposal from Cllr Prestwood, seconded by Cllr Petty, following
a vote, it was unanimously RESOLVED to respond that after investigation, no suitable sites could be identified in the village.
10/02/11
DDIBC Security
Notices informing that CCTV surveillance is
in operation have been erected on the exterior of the building and quotes are being sought for enhanced security measures.
10/02/12 DDIBC Lease
This matter was deferred to the next meeting.
10/02/13 Storage
of Parish Council Records
The matter was deferred to the next meeting.
10/02/14
Village Improvement Plan
The matter was deferred to the next meeting as Cllr Mrs Murphy was not present to report.
10/02/15 Chairman's
Name Board
A verbal quote of £35.00 has been obtained for updating the dates and
names on the board in the Jubilee Room of the Village Hall and on a proposal from Cllr Brumpton, seconded by Cllr Petty, following
a unanimous vote, it was RESOLVED that this quote is accepted.
10/02/16
Annual Parish Meeting
On a proposal from Cllr
Mrs Wright, seconded by Cllr Prestwood, it was unanimously RESOLVED that this will be held on Wednesday 17th March
2010 commencing at 7pm.
10/02/17
Village Maintenance
It has been reported that
following a road traffic accident on the A46 adjacent to the POS on the Manor Farm development a letter will be sent to LCC
Highways advising them of damage to the fence and a tree. There are also car remains on the verge and again LCC Highways will
be contacted to advise them of this.
On a proposal from Cllr Petty, seconded by Cllr Elkington,
it was RESOLVED following a unanimous vote that the septic tank at the rear of the Village Hall will be emptied before the
works commence.
It has been reported that the verge opposite St Chad's primary school
has been damaged by a vehicle. This will be reported to LCC Highways.
10/02/18
Any Urgent Matters for discussion
None
.
Signed by the Chairman .................................................... 17th March 2010
182
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village
Hall on 20th January 2010.
Present:
Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, J Creese,
S Barrett and Mrs M Murphy
Also
Present: County and District Cllr Mrs S Rawlins
Clerk:
Mrs J Murray
10/01/01
Chairman's Remarks The Chairman welcomed
members to the first meeting of 2010.
10/01/02
Apologies for Absence On a proposal from Cllr
Mrs Wright, seconded by Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence
from Cllrs Petty and Mrs White. 10/01/03
Clerk's Appointment Cllr Brumpton reported
that he, Cllrs Mrs Wright and Mrs Murphy had interviewed two candidates for the position and recommend to the Council that
Laura Richardson be appointed as Clerk and RFO for 10 hours per week on Spinal Point 15, which will be reviewed following
a six month probationary period. On a proposal from Cllr Prestwood, seconded by Cllr Elkington, following a unanimous vote,
it was RESOLVED that she should be appointed from 17th February 2010. 10/01/04 Declarations
of Interest Cllrs Mrs Wright, Prestwood and Elkington
declared personal interests in agenda items 13 and 14 as members of the DDIBC. 10/01/05
Minutes of the Previous Meeting On a proposal
from Cllr Prestwood, seconded by Cllr Mrs Murphy, it was agreed by all that the notes of the meeting held on 16th
December 2009 were approved and signed. 10/01/06
Report from representatives from outside bodies County
and District Cllr Mrs S Rawlins was not present to report. Cllr
Barrett reported that he had attended the Village Hall Committee meeting; they had a number of successful functions over the
Christmas period, but gas pipes had been stolen from the outside of the building.
10/01/07
Clerk's Report and Action Plan The Clerk reported
that Cllr Prestwood had collected the free trees/hedging from the Trees for Lincolnshire Communities Scheme. 09/12/08
It had not been necessary to purchase a new computer screen as there was a three year warranty on the broken one and it will
be replaced.
7.50pm County and District Cllr Mrs S Rawlins
arrived
Action Plan items: Road off Honeyholes Lane - McKinnells have been instructed.
Sports Pavilion - Planning Permission
granted and Building Regulations from to be completed and submitted with payment. Trees for Lincolnshire Communities - Cllr Prestwood to collect - locations
to be decided. Play Equipment
- 2 offers have been received for the goal posts. Cone Climber and Twister ordered for Kennington Close play area -
delivery late January Village Improvement
Plan - MP/JM/MM site meeting with resident re Oak posts. Village Spring clean in May to be arranged. Bulbs ordered
and planted on the Pinfold. Oak Wood -
Riseholme College have inspected and are drawing up a 3 year plan Bus
Stops - response received and confirmed additional stops to be implemented - request a bus stop sign to be erected
- can the PC contribute to the cost?
Cllrs Prestwood
and Creese had met with the resident who raised concerns regarding the location of the Oak posts. These were addressed
although not all his points were agreed upon. The Council has taken on board that consultation with residents who may
be affected by works carried out, should be considered more carefully in the future. An e-mail regarding the meeting has been
received and an appropriate response will be sent to the resident.
183 10/01/08
Correspondence
WLDC - Information booklet for
members 23.12.09 LALC - Notice
of moving, Courses 2010, Youth Worker contact details, News Dec edition EMDA
- News - Winter edition Community Lincs
- News - December edition Lincs Police
Authority - Appointment of Independent Member WLDC
- Granting Dispensations, Credit Crunch Lincs
Police - Police Report Jan 2010 Clerks
& Councils Direct - January issue Lincs
Police - Chief Constable's 6 monthly update East
Midlands Fire & Rescue - info re control centres WLDC
- Information booklet for members 15.1.10, Notice of Council Meeting 25.1.10, Minutes of Committee Meetings since 30.11.09,
Important Workshop 27.1.10 LCC
- After Copenhagen Conference on Climate Change 26.1.10 Stagecoach
- e-mail re Bus Stops Mr A King
- e-mail re Pinfold Mr G Jackson
- e-mail re road surfaces and parking on Allwood Road (forwarded to LCC) Village Hall Committee - gas pipes removed and request for additional security
measures Consultation Documents LCC - Fire & Rescue's integrated risk management
planning annual action plan 2010/2011 LALC
- contact - response by 31.1.10
10/01/09
Planning Matters
Applications received: 125343 - Mr & Mrs B Wykes - Field House, Lincoln Road, Welton
- to erect kitchen and lounge extension Applications
granted: 125038 - Mrs S Howard
- Glenholme, Lincoln Road, Welton - 20m x 40m woodfibre horse exercise area - additional information 125019 - Mr & Mrs H Wykes - Dunholme Lodge,
Lincoln Road, Welton - demolition and replacement of existing garden store building 124928 - Dunholme Parish Council - rear of Village Hall, Honeyholes
Lane - erection of two modular units to replace the existing ones
10/01/10 Financial
Matters On a proposal from Cllr Mrs Murphy, seconded
by Cllr Brumpton, following a vote, it was unanimously RESOLVED to accept the following
accounts for payment:
| Payee | For | 616.00 | Philip Westman Landscapes Ltd | Village maintenance contract/Oak Wood works | 76.81 | Dunholme St Chad's PTA | Refreshments for Christmas tree event | 114.60 | Mr
J Atkin | Village Caretaker
pay | 339.64 | Mrs J Murray | Clerk's Salary + expenditure | 511.75 | Veolia ES (UK) Ltd | Erection of Oak posts on Pinfold | 26.07 | SCIS UK Ltd | Computer cartridges | 100.00 | R Bertins | Bulbs
for Pinfold | 16.80 | M Prestwood | Cllrs travel expenses for collection of trees/hedging | 684.25 | WLDC | Building Regulations fee |
|
|
|
| From | For | 2.67 | HSBC | Interest
on 14 Day Notice A/c | 0.04 | HSBC | Interest on Bowls Hall Fund |
10/01/11
Precept Demand 2010/2011 On a proposal from
Cllr Mrs Murphy, seconded by Cllr Brumpton, following a vote, it was unanimously RESOLVED that the precept
request was signed and witnessed.
10/01/12
Four Seasons Close A letter has been received
from Miller Homes outlining their preferred maintenance requirements for the areas of POS and it was agreed that a meeting
will be arranged with them to discuss this matter. 184 10/01/13
DDIBC Lease This matter was deferred to the
next meeting.
10/01/14
DDIBC Maintenance Following the receipt of a
letter from the Village Hall Committee, quotes will be sought for enhanced CCTV coverage. As an immediate measure, on a proposal
from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED that warning
signs will be erected around the buildings informing members of the public that the premises are under CCTV surveillance.
During the damage made to the gas pipes, the electric earth wire had been cut and a quote has been obtained for its repair
and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED
that this should be accepted.
10/01/15
Village Maintenance and Grass Cutting Contracts 2010 Village Maintenance Three quotes have been
received and on a proposal from Cllr Brumpton, seconded by Cllr Elkington, following a unanimous vote, it was RESOLVED
that the contract was awarded to Philip Westman Landscapes Ltd., subject to clarification of the price for cutting
the Laurel hedge on Beech Close. Grass Cutting Three quotes have been received and on a proposal from Cllr Prestwood, seconded
by Cllr Brumpton, following a unanimous vote, it was RESOLVED that the contract should be awarded to Veolia
ES (UK) Ltd. The grass around the War Memorial will be cut separately.
10/01/16
Sports Pavilion
Following previous discussions and quotes obtained, the final cost of the two modular units will
be £45.809.00 including delivery to site and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, following
a unanimous vote, it was RESOLVED to purchase these from Elliott Hire. The Football Clubs will be notified
that work will commence as soon as possible.
10/01/17
Building Regulations
On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a vote, it was unanimously
RESOLVED to submit the application form with the appropriate fee.
10/01/18 Oak
Wood
Cllr Elkington reported on meetings that have been held with The Witham Third District Internal Drainage Board.
The required works have been agreed and work was to have commenced as soon as possible, but due to financial constraints on
the part of LCC Highways they are to be postponed until April, although the removal of trees will take place in the next few
weeks so that it does not interfere with wildlife during the nesting season.
10/01/19 Goal
Posts
Two offers have been received and on a proposal from Cllr Creese, seconded by Cllr Prestwood, following a vote, it
was unanimously RESOLVED to accept the highest offer.
9.10pm Cllr Brumpton left the meeting
10/01/20
'Fit Kids' and 'Over 45's' facilities Cllr Mrs Murphy reported that this initiative
is a managed partnership with the Lincolnshire Sports Partnership; they are willing to hire the Village Hall for any sport/activity
to take place on a trial basis for one month at no cost to the community.
10/01/21
Village Improvement Plan
The matter was deferred to the next meeting.
185
10/01/22
A46/Ashing Lane Junction A resident has sent a copy of a letter he has written to LCC Highways expressing concerns regarding safety at this
junction and on a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was agreed following a unanimous vote to write
a letter to LCC supporting his concerns, a copy will be sent to County Cllr Mrs S Rawlins.
10/01/23 WLDC
Correspondence It was felt that the minutes of WLDC Committee
meetings are received quite a time after the meetings have taken place and it was queried whether they could be sent out sooner.
District Cllr Mrs Rawlins pointed out that they are available on the website soon after the meetings, but due to printing
constraints are sent out in hard copy later.
10/01/24
WLDC Tree Preservation Order on Anderson It was questioned as to what action will be taken by WLDC with regard to the maintenance of these trees and a letter
will be sent.
10/01/25
Village Maintenance The
Clerk informed members that a number of potholes have appeared throughout the village following the recent cold spell and
they have been reported to LCC; she has also requested that they make an inspection of the roads.
Streetlight column 7 Monckton Way/Kennington Close is out - report to LCC
Hedge overhanging the footway from 18 Honeyholes Lane - report to LCC
10/01/26
Consultation Documents LCC
- Fire & Rescue Integrated Risk Management Plan 2010/2011 - No response LALC - Contact will remain through the Clerk
10/01/27
Any Urgent Matters for discussion
Items for February agenda - Arrangements for the Annual Parish Meeting and a request for financial support from the Lincolnshire
Playing Fields Association.
Litter Collector - request to pick up from beyond the village signs up to the A46. Dog Fouling - again a problem in the village -
report to WLDC
WLDC Planning Department - request an update
Signed
by the Chairman .................................................... 17th February 2010
179
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme
Village Hall on 16th December 2009.
Present:
Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, S Barrett, A Petty, Mrs M Murphy and J Creese
Also
Present: PCSO M Trafford and 4 members of the public
Clerk:
Mrs J Murray
09/12/01 Chairman's
Remarks The Chairman welcomed everyone to the meeting and thanked members of the public for addressing Councillors
prior to the meeting regarding the installation of oak posts on the Pinfold, Beck Lane and drainage works in Oak Wood.
09/12/02 Apologies for Absence On
a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, it was agreed by all following a unanimous vote to accept apologies
and reasons for absence from Cllrs Brumpton and Mrs White. County and District Cllr Mrs S Rawlins also sent her apologies.
09/12/03 Declarations of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared a personal interest in agenda items 11 and 12 as members of the DDIBC.
Cllr Petty declared a personal interest in agenda item 18 as a serving Police Officer.
09/12/04
Minutes of the Previous Meeting On a proposal from Cllr Mrs Murphy, seconded by Cllr Mrs Wright, it
was agreed by all, following a vote, that the notes of the meeting held on 18th November 2009 were approved and
signed.
09/12/05 Report from representatives
from outside bodies Cllrs Mrs
Murphy and Barrett had attended the LALC AGM and reported that it had been very useful; presentations were made by the Emergency
Environmental Planning Officer and Youth groups.
PCSO M Trafford informed members that there had recently been a theft of a bicycle in the village, but this was thought to
have been a friendly prank and there were no other crimes or incidents to report.
Cllr Mrs Wright reported that she had attended the tree planting event at Watts Wood - 2,566 trees were planted in one hour.
She will be assisting in the judging for the design of the entrance. The Christmas tree lighting event had been well
attended and very successful once again.
09/12/06
Clerk's Report and Action Plan. Action Plan items: Road off Honeyholes Lane
- agenda item to instruct Solicitor to act on behalf of the Council Manor Farm - ongoing maintenance
- none currently required Sports Pavilion - Planning application is in the consultation period.
Building Regulations will be required. New quote for one unit to include a storage bench. Trees for Lincolnshire
Communities - Cllr Prestwood to collect. Locations to be decided. Play Equipment - Cone Climber
and Twister ordered. Play equipment inspections will be carried out in January. There has been some interest in the goal posts.
Equipment needs painting. Moss to be cleared from the safety surfacing on all play areas. Village Improvement
Plan - Bulbs have been ordered for planting on the Pinfold. Oak posts have been installed and a site visit will be
made by Cllrs Prestwood, Creese and Mrs Murphy following a complaint from a resident regarding access to his property. Cllrs
Mrs Murphy confirmed the additional planters are still available and will investigate their collection and installation. Oak
Wood - The group from Riseholme College have made two visits to draw up a 3 year plan.
180 09/12/07
Correspondence
WLDC - Information booklet for members 2.12.09 WLDC - Parish, Town & District Council
Assembly 12.4.10 WLDC - Agenda for extraordinary meeting 14.12.09 WLDC - Precept
info WLDC - Parish Matters, Notice of Meetings & Minutes of Committee Meetings since 28.9.09 WLDC
- Requirement for Building Regulations on app for units WLDC - Enforcement Policy Community
Lincs - Rural Links Autumn/Winter 2009 Environment Agency - raising awareness of current environmental
issues William Farr School - invitation to Christmas Concert Continental
Landscapes Ltd - Company information The Witham Third District Internal Drainage Board - response
re Ownership of Land enquiry & information regarding proposals for works to be carried out Mr A Pache
- copy of correspondence re road junction to LCC EKM Ltd - Christmas card WLDC
- Parish Matters, Agenda for Standards Committee meeting 21.12.09 @ 6.30pm Lincs LIN - Health Care
in Lincolnshire - have your say LCR - Winter 2009 edition Consultation Document LCC
- Fire & Rescue's integrated risk management planning annual action plan 2010/2011
09/12/08
Financial Matters On a proposal from Cllr Mrs Wright seconded by Cllr Petty, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment:
Expenditure 51.75 Homeshield
VAT on CCTV Contract 70.00 Philip Westman
Landscapes Ltd Christmas tree 63.12
Dunholme Old School Committee
Website costs 386.00 Veolia ES (UK) Ltd
Grass cutting 140.39 J Atkin
Village Caretaker pay 339.28 Mrs J Murray
Clerk's salary and expenses 247.20 HM Revenue
& Customs PAYE due to 5.1.10 25.00
Welton Computer Services
PC Maintenance 18.37
M Prestwood
Christmas tree lights Income 0.04
HSBC
Bowls Hall Fund A/c Interest 2.58
HSBC
14 Day Notice A/c Interest 200.00 Welton Boy's
FC
Pitch Hire 935.94 HM Revenue & Customs
VAT Refund
The Clerk
reported that the computer screen no longer works and on a proposal from Cllr Petty, seconded by Cllr Mrs Murphy, following
a unanimous vote, it was RESOLVED to set a maximum budget of £150.00 to purchase a replacement.
09/12/09 Planning Matters
Applications received: 125038 - Mrs S Howard - Glenholme, Lincoln Road,
Welton - 20m x 40m woodfibre horse exercise area - additional information 124928 - Dunholme
Parish Council - rear of Village Hall, Honeyholes Lane - erection of two modular units to replace the existing
ones Applications granted: 124694 - Mr T Mansfield (SPE International
Ltd) - Honeyholes Lane - extension to existing factory unit and additional parking area TPO
Order: Location - The Green, Anderson
09/12/10
Access Road off Honeyholes Lane
The LCC Solicitor cannot act on behalf of the Parish Council and therefore needs to appoint its own and on a proposal
from Cllr Mrs Murphy, seconded by Cllr Petty, following a unanimous vote, it was RESOLVED to instruct McKinnells.
It has been confirmed that the Parish Council will not incur any costs in the transfer and these will be met by the School/LCC.
181 09/12/11 DDIBC Lease
The matter was deferred
to the next meeting.
09/12/12 DDIBC
Maintenance The matter was deferred to the next meeting for quotes to be received
09/12/13
Clerk's Interviews There have been two applicants to date. It was agreed that a working group
consisting of Cllrs Mrs Wright, Mrs Murphy and Brumpton will carry out the interviews in the New Year.
09/12/14
Wood's End Tree Maintenance Following a request from a resident and the receipt of a quote; on a
proposal from Cllr Petty, seconded by Cllr Prestwood, following a unanimous vote it was RESOLVED to accept
the quote to carry out maintenance, but not to fell any trees.
09/12/15
Village Maintenance and Grass Cutting Contracts
Amendments have been made to the schedules and these will be sent out to tender. It was agreed that Cllrs Prestwood
and Elkington will in future check through invoices prior to payment.
09/12/16
Sports Pavilion The matter was deferred to the next meeting for quotes to be received
09/12/17
'Fit Kids' and 'Over 45's' facilities
The matter was deferred to a future meeting.
09/12/18
Welton and Dunholme Police Community Liaison Initiative
A recent meeting had been held at the Black Bull when it had been decided to commence a ‘Keep our Village Clean'
campaign. It was agreed that the Council does not need to take any further action. A village spring clean will take
place in May.
09/12/19 Oak Wood Drainage
Works A letter has been circulated to members to consider the proposals from The Witham Third District
Internal Drainage Board regarding essential remedial works they wish to progress. It was agreed that Cllrs Elkington
and Prestwood together with Mr Curtis of 35 Lincoln Road will meet with their representatives to discuss the matter and on
a proposal from Cllr Creese, seconded by Cllr Petty, following a unanimous vote it was RESOLVED that if the
members of the Council are satisfied with the proposals following their meeting, permission would be granted for the works
to take place as soon as possible. Cllr Creese requested that he be informed when the meeting is arranged and would attend
if available.
09/12/20 Village Maintenance
and Play Areas
None required at the currant time.
09/12/21 Any
Urgent Matters for discussion None
Signed by the Chairman.......................................... 20th January 2010
175 A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18th November
2009. Present: Cllrs
Mrs J Wright (Chairman), F Elkington, T Brumpton, Mrs P White, S Barrett and Mrs M MurphyAlso
Present: One member of the public Clerk:
Mrs J Murray 09/11/01
Chairman's Remarks The Chairman welcomed members to the meeting and thanked
Mr King for addressing members prior to the meeting regarding the installation of oak posts on the Pinfold, Beck Lane. 09/11/02 Apologies for Absence On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all following a unanimous vote to
accept apologies and reason for absence from Cllrs Prestwood and Creese. 09/11/03
Declarations of Interest
Cllrs Mrs Wright and Elkington declared a personal interest in agenda items 12 and 13 as members of the DDIBC.
09/11/04 Minutes of the Previous Meeting On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all, following a vote, that the notes
of the meeting held on 21st October 2009 were approved and signed.
09/11/05 Report from representatives from
outside bodies None present. 7.50pm Cllr Mrs Murphy
arrived 09/11/06
Clerk's Report and Action Plan The Clerk reported that permission has not be granted
by LCC for the installation of an electricity box on the area of green open space on Mainwaring Close where it was planned
to site the Christmas tree in future years. It was agreed that an unlit tree outside the church would not be visually pleasing. Action Plan items: Road off Honeyholes Lane - the insurance
liability is now with the school and the Council needs to decide on their next action. Manor
Farm - Pond maintenance has been carried out Sports Pavilion - Planning
application has been returned and requires more information and plans to a different scale than those submitted. Cllr Barrett
has done these - quotes being obtained for site clearance, preparation, electrical and plumbing work Play
Equipment - Cone Climber and Twister ordered. Christmas Tree Event -
Friday 4th December at 6.30pm - tree to be delivered 27.11 and PTA organising refreshments. Village Improvement Plan - Planters - winter planting completed. On a proposal from Cllr Mrs Murphy,
seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to set a budget of £100.00 for
the purchase of bulbs to be planted on the Pinfold. Oak posts have been ordered. Oak Wood
- Cllr Prestwood has met with a representative of Riseholme College and they are willing to assist with this project
and visit in the near future to draw up a plan of action. 09/11/07
Correspondence
WLDC - Information booklet for members 28.10.09 WLDC - Parish Matters
- e-mail addresses WLDC - Standards Committee - appointment of PC representative WLDC - response re Mr Ward's letter Bluefin - DDIBC
Flood Damage claim NALC - Certificate for Cllr Murphy - Power of Well Being LCC - Gritting Routes 2009/2010 176 WLDC - Information booklet for members 11.11.09 WLDC
- Agenda for Extraordinary meeting 17.11.09 Clerks & Councils Direct - November
edition CAB - Request for funding HQN Ltd
- Rural housing WLDC - Credit Crunch - we can help LCC
- Erection of structures on the highway form for planters Royal British Legion Poppy Appeal
- Thanks for donation Mr & Mrs Gothorp - letter of thanks Homeshield - Quote for CCTV maintenance The Lincs PFA -
request for funding (Dec agenda) WLDC - Copy of revised register of electors LCC - Bus Timetable Nov 2009 Minerals & Waste Core Strategy
& Development Management Policies - revised issues & options - response by 18.12.09 09/11/08 Financial Matters On a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED
to accept the following accounts for payment:
Expenditure 136.45
R Bertins (Rudies Roots) Winter planting of containers 165.00 Philip Westman Landscapes Ltd
Village maintenance 50.56
BT plc Telephone
charges 386.00 Veolia
ES (UK) Ltd Grass
cutting 114.60 J Atkin Village
Caretaker pay 400.71 Mrs J Murray Clerk's
salary and xpenses 30.00 Finishing
Touch Flowers 1095.00 Philip Westman Landscapes Ltd Village
maintenance 56.30 S Barrett Travel
expenses & OS map 345.00 Homeshield
Ltd CCTV
maintenance Income 0.04
HSBC
Bowls Hall Fund A/c Interest 2.72
HSBC 14
Day Notice A/c Interest 513.00 Bluefin Insurance
claim monies for DDIBC 09/11/09
Planning Matters
Applications received: 125014 - Mr & Mrs B Wykes
- Field House, Lincoln Road, Welton - proposed xtension to garden room to form new workshop and WC 125011 - Mr & Mrs H Wykes - Dunholme Lodge, Lincoln Road, Welton - alterations
and extension to existing ménage 125019 - Mr & Mrs H Wykes -
Dunholme Lodge, Lincoln Road, Welton - demolition and replacement of existing garden store building 125038 - Mrs S Howard - Glenholme, Lincoln Road, Welton - 20m x 40m woodfibre horse
exercise area Applications granted: 124641
- Mr I Potter - 58 Lincoln Road - extension including garage with workshop over TPO Amenity Assessment of trees: Location - The Green, Anderson 09/11/10 Sports Pavilion The planning application has been returned by WLDC with the requested information and drawings. Revised quotes for
the units have been received, but a further quote will be requested for an additional bench with storage underneath.
Quotes for dismantling and disposing of the old units, preparation of the site and connection to services have been received
and on a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to
accept the lowest quote.
09/11/11
Access Road off Honeyholes Lane On a proposal from Cllr
Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED that the area of land
to be transferred from the Parish Council to the School is as defined on the plan provided to the school approximately from
the gate to the playing field up to the school entrance and to include the area up to the fence adjacent to the playing field.
It was agreed that the Council will accept no payment for the land to be transferred and the school should meet any legal
costs incurred by the Council. 177 09/11/12 DDIBC Lease
On a proposal from Cllr Mrs White, seconded by Cllr Mrs Murphy, following a unanimous
vote, it was RESOLVED to elect Cllr Brumpton to Chair the meeting for this agenda item, due to Cllrs Mrs
Wright and Elkington not taking part in this agenda item except to give advice when requested.
The working group of Cllrs Brumpton, Creese and Mrs White had met and considered a number
of options to assist the DDIBC with their request to reduce the amount paid annually to the Parish Council. Their recommendation
is that the DDIBC continues to cover the Public Works Loan Board payments of £23,672.26 until the loan is paid off,
the annual insurance premium and CCTV maintenance contract will be reimbursed to the Council and the sum of £1,500 put
aside for repairs. The DDIBC will continue to pay its own service charges. Therefore the DDIBC will pay the PWLB
payments and the amount for repairs to the Parish Council in two instalments in March and September each year. The next payment
is due on 31st March 2010 and will take into account the first instalment paid in September 2009, the insurance
premium and CCTV maintenance. In future years the insurance premium and CCTV costs will be reimbursed as and when they
become due. It is proposed that a new lease for a two year term will be drawn up and the Clerk will consult with the
Solicitor regarding this. A letter will be sent to the DDIBC informing them of the Council's decision. On a proposal from Cllr Brumpton, seconded by Cllr Barrett and following a unanimous vote (excluding Cllrs
Mrs Wright and Elkington) it was RESOLVED to accept the recommendation of the working group. 09/11/13 DDIBC Maintenance
The matter was deferred to next meeting for quotes to be received. 09/11/14
CCTV Maintenance Following the receipt of three quotes, on a proposal from Cllr
Brumpton, seconded by Cllr Barrett, following a unanimous vote it was RESOLVED to accept the quote from the
current contractor. 09/11/15 Clerk's
Resignation The Clerk had tendered her resignation at the conclusion of the October meeting
and the Chairman had requested an advertisement to be placed in the Dunholme News. Two applications have been received
to date and the advertisement will appear again in the December issue. Interviews will take place in January.
Richard Enderby of LALC has suggested that they are able to put Councils in touch with Clerks who are available for work and
the information will be forwarded to him. A copy of the job description and pay scales will be provided to the Chairman. 09/11/16 Green Waste Skips A discussion took place on the provision of this service and on a proposal from Cllr Elkington, seconded by Cllr
Mrs Murphy, following a unanimous vote it was RESOLVED to order skips for April, May and October only, as
all households are now provided with a green bin by WLDC at no cost. 09/11/17
Christmas Tree Event
This was covered in the Action Plan items. 09/11/18
Consultation Documents LCC - Minerals and Core Waste
Strategy - Issues and Options - no comments WLDC - Central Lincolnshire Housing
Market Area Strategic Housing Land Availability Assessment - Site Suggestion Form - no comments 178 09/11/19
Village Maintenance and Play Areas Street nameplates - request the Caretaker to
wash them and take down any posters. Tennyson Drive/Barrett Grove needs re-surfacing at junctions
- this will be reported to LCC. The trees and hedging at one end of the Village Hall car park
require some maintenance and a quote has been received for the work and on a proposal from Cllr Brumpton, seconded by Cllr
Barrett and following a unanimous vote it was RESOLVED to accept the quote. 09/11/20
Budget 2010/2011 A working party consisting of Cllrs Mrs Wright, Prestwood, Creese,
Brumpton and the Clerk had met to discuss the matter and proposed a precept of £29,000. On a proposal from Cllr Brumpton,
seconded by Cllr Barrett, following a vote, it was unanimously RESOLVED to request a precept amount of £29,000. 09/11/21 Any Urgent Matters for discussion
None Signed by the Chairman..........................................
16th December 2009
159
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 17th June 2009.
Present:
Cllrs Mrs J Wright (Chairman),
M Prestwood, F Elkington, Mrs M Murphy, Mrs P White, S Barrett and T Brumpton
Clerk:
Mrs J Murray
09/06/01
Chairman’s Remarks
The Chairman welcomed members to the meeting.
09/06/02
Apologies for Absence
Cllr Creese sent his apologies and these were accepted.
County & District Cllr Mrs S Rawlins also sent her apologies.
09/06/03
Declarations
of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared a personal interest in agenda items 18 and 19 as members of the DDIBC and Outdoor Bowls club. Cllrs Prestwood and Mrs Murphy declared a personal interest
in agenda item 11 as Caretaker and a Governor of Dunholme St Chad’s Primary School.
09/06/04
Minutes of the
Previous Meeting
On a proposal from Cllr Elkington, seconded by Cllr Barrett, it was agreed by all that
the notes of the meeting held on 13th May 2009 were approved and
signed.
09/06/05
Report from
representatives from outside bodies
None present.
09/06/06 Clerk’s Report
and Action Plan
Clerk reported:
§ Land Registry – I have not as yet dealt with these enquires
§ Lincolnshire Village of the Year Competitions – we did not make
it through to the next round, the finalists are Belchford, Caistor, Donington and Silk Willoughby
§ Dropped kerbs on Honeyholes Lane/Ryland Road junction – confirmation
has been received from LCC that this will be put into their schedule of works
Action Plan items:
Road off Honeyholes Lane – a further letter will be sent to the school requesting that the matter be brought to a conclusion prior to
1st September 2009
Manor Farm
–seats and benches have been installed.
Sports Pavilion – An update will be given on the agenda item
Play Equipment
– The Cone Climber post and safety surfacing have been installed on Allwood Road and the Clerk was requested to chase
the contractor for completion. Prices for the installation of the goal posts
need to be reviewed as they are over the budget set - 09/04/13 refers. Cllrs
Elkington and Mrs White have visited other villages to look at their play areas for ideas.
Village Improvement Plan – The planters have been installed and planted up. A letter of thanks will be sent to Barry North for his kind
donation of the planters and installation. Quotes are being sought for work on the Pinfold and War Memorial. Cllr Creese is meeting the contractor to discuss the tree work.
Village Caretaker – The vacancy has been advertised and contract/job description circulated to members.
Oak Wood –
no progress to date
Bus Stops –
no progress to date
09/06/07
Correspondence
WLDC – Information booklet for members 19.5.09
WLDC – Annual West
Lindsey Area Forum info
LCC – road closure
CPRE – Spring 2009
Newsletter
WLDC – Response re
planning queries from APM
LCC – response re
request for dropped kerbs at Honeyholes Lane/Ryland Road junction
CPR for LIVES – thanks
for donation and newsletter
SoHBAC - details of Upskill
Me Programme
East Midlands Regional Assembly – Options consultation launch info
WLDC – Information
booklet for members 12.6.09
WLDC –Notice of Council
Meeting 22.6.09
WLDC – Minutes of
Committee Meetings since 20.4.09
CPRE – letter of thanks
for affiliation fee
160
09/06/08
Planning Matters
Applications received:
124289 – Mr B Willson – Land at The Old Coach House, Ashing Lane – Reserved
Matters to erect one house and garage (Outline Planning App M06/P/0591 approved on 1.8.06)
Applications granted:
123919 – Nettleham Woodland Trust – Watts Wood, Ashing Lane – to remove
1.5m of hedge to provide pedestrian access between Watts Wood and the new woodland
124021 (LCC Ref W38/124021/09) – Greentech Ltd - Horncastle Lane – to erect waste storage building
09/06/09
Financial Matters
On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment.
On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a unanimous vote,
it was RESOLVED to approve the Council’s accounts for 2008/2009 and complete the Annual Return prior to submission
to the external auditor.
Expenditure
227.90
ACIS Group Plc
Garage Rent
3392.50 Bluefin Insurance Services Ltd Insurance renewal
2720.00 SOS Skip Hire & Haulage Ltd Skip Hire
484.88
Veolia ES (UK) Ltd
Grass cutting
13.00
Robert Acton Product Design
Bag holder for litter collection
438.00 R &
S L North (Builders) Ltd
Concrete bases for benches and
installation of seats and benches
53.13
S Waller
Internal Auditor
19.20
F Elkington
Cllrs Travel Expenses
114.60
J Atkin
Village Caretaker pay
354.64
Mrs J Murray
Clerk’s salary and expenses
Income
0.04
HSBC
Bowls Hall Fund A/c Interest
1.18
HSBC
14 Day Notice A/c Interest
127.40
HSBC
High Interest Bond A/c Interest
09/06/10
Grants Policy
The Clerk was asked to check that when grants are awarded that a special
resolution under section 137 monies should be referred to in the minutes.
Members could not recollect a formal decision having been made at the last meeting regarding a Grants Policy and it
was not minuted as such. Requests are received at different times of the year
and each application should be decided on its merits at the time it is received and not set a specific date. The budget will
also be taken into account at the time of receipt and during the decision making process. On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following
a unanimous vote, it was RESOLVED to not to adopt a Grants Policy and treat each application
individually.
09/06/11
Grant Requests
Dunholme St Chad’s Primary School: A request for a contribution towards the cost of decorating
the Community Room has been received and on a proposal from Cllr Brumpton, seconded by Cllr Elkington, following a unanimous
vote it was RESOLVED to grant £100.00 for materials when the work is carried
out.
Welton and District PDA: Due to the withdrawal of funds by WLDC a request
has been received towards their running costs and it was the opinion of those present that this is a very worthwhile cause
and on a proposal from Cllr
Brumpton, seconded by Cllr Mrs Wright, following a unanimous vote it was RESOLVED
to make a grant of £200.00.
09/06/12
Village Caretaker
There is one applicant in addition to the currently temporary post holder and Cllrs Mrs Wright, Prestwood and Brumpton will carry out interviews and
report at the next meeting.
161
09/06/13
New Pavilion
The
Clerk had a meeting with Will Saville from WLDC and his suggestion was to reduce the size of the building. Members discussed
the length of time this matter has been on the table and the lack of progress with funding from WLDC. The funding stream has been reduced yet again and members discussed re-visiting their original plan to
go ahead with a modular type building which could proceed more speedily with majority of the funding already in place. Companies
who were approached previously will be asked to re-quote for a modular type building. The Clerk will investigate obtaining
a loan through the PWLB and make enquiries from LALC. The Clerk will also go through the budget to identify any monies that
can be used from Reserves. Cllr Prestwood will to speak to suppliers and report at the next meeting.
09/06/14
Trees along A46 Village Boundary
Residents whose properties abound the A46 had approached the Council prior to the meeting regarding the trees/shrubs
that are now growing out of control and need work urgently. On a proposal from
Cllr Mrs Murphy, seconded by Cllr Prestwood, following a vote, it was agreed by all and RESOLVED
to support their request with a letter to LCC Highways.
09/06/15
Parish Champion
A WLDC initiative to appoint someone to identify and co-ordinate street cleansing issues
and on a proposal from Cllr Prestwood, seconded by Cllr Mrs White, following a unanimous vote, it was agreed by all and RESOLVED that Cllr Mrs Murphy was nominated.
09/06/16 Floral Displays
R & S L North very kindly donated 5 planters and 7 sites had been identified. It was
discussed whether or not to purchase two more, but it was decided to see how well the existing ones survive and leave it until
next year. It was agreed that there would be no point in having them empty in
the winter months and quotes will be obtained for planting them again in the autumn.
09/06/17
Village Questionnaire
Cllr Mrs Murphy circulated
a draft copy to members, this was to bring the improvement plan to the rest of the village and on a proposal from Cllr Mrs Murphy, seconded by Cllr
Brumpton, following a unanimous vote, it was RESOLVED to put this into the Dunholme News for distribution and to place a copy of the Village Improvement Plan
on the Notice Board. The questionnaires will be handed in at the Spar shop from which permission had been sought.
09/06/18 DDIBC Matters
The members of the DDIBC have paid for the internal decorating of the club and do not
have sufficient funds to decorate externally, a quote has been obtained and further quotes will be sought for the front doors
and 3 fire doors. The CCTV monitoring and recording unit requires replacing with digital rather than tapes and a quote is
to be obtained for this.
09/06/19
Bowls Green
There has been a problem
with rabbits getting in under the conifers and the quote obtained for the removal of plants and new fencing was extortionate. The area requires re-fencing and further quotes will be obtained.
09/06/20
Football Pitches
Enquiry from another Football team
in principle OK but put it in writing for consideration. Have consulted with present team that plays on the field and could
co-ordinate their fixtures.
09/06/21 Annual Play Equipment Inspection
The Clerk circulated details of the Digley Associates Scheme and was requested to ask for qualifications and provide more quotes for the next meeting.
162
09/06/22
Goal Posts
Quotes obtained are over the budget set at the April meeting, minute number 09/04/13 refers. On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a majority
vote (4 for, 2 abstentions, 1 against), it was RESOLVED to
accept the most economical quote.
09/06/23
Wood’s End
A request has been received from a resident for maintenance to the trees/shrubs.
This is contained in the Village maintenance contract and the Clerk has spoken to the contractor.
09/06/24
Village Maintenance and Play Areas
Cllr Mrs White reported that she and Cllr Elkington had visited a number of neighbouring village play areas with various
equipment and safety surfaces. Zigzag Twisters looked good and most of the play equipment was Wicksteed and Playdale. Some
had designated fenced areas. All were designed for the under 12’s. Dunholme has more equipment than most sites, but it is basic and we have 3 sites. There is no legal requirement for fencing. The grass maintenance is not good. Allwood
Road play area has plenty of equipment, it was suggested to re-plan what is there and how it is maintained and look at the
other sites. It was decided to evaluate how the new Cone Climber operates and consider purchasing another for the Kennington
Close play area. It was also suggested that another bench be installed there too. The Parish Council has added to what was
installed by the developer at the time the estate was built.
Outside 17 Lincoln Road broken concrete cover - report to LCC
Between 25 and 27 Lincoln Road cover 4ft x 2ft tarmaced over outline can be seen – report to LCC.
Request the Caretaker to clear Village Hall/DDIBC around building edges of weeds.
LCC have recently been flushing gullies, but have only done some and missed Ryland Road/Lincoln Road.
Vans parked on the grass verge near 30mph – report to LCC SBS 01529 461958 as the grass cutters are unable to
cut the grass and try and find out why they are there.
09/06/25
Any Urgent Matters for discussion
None
Signed by the Chairman...................................….......
15th July 2009
155
The Annual Meeting of Dunholme Parish Council was held in the School Hall at Dunholme St.
Chad’s Primary School on 13th
May 2009.
Present:
Cllrs Mrs J Wright (Chairman),
F Elkington, J Creese, S Barrett and Mrs M Murphy
Also Present: County Cllr R Hiscox and District Cllr Mrs S Rawlins
Clerk:
Mrs J Murray
09/05/01
Election of Chairman
On a proposal from Cllr Creese, seconded by Cllr Barrett, that Cllr Mrs Murphy be elected
Chairman it was followed by a further proposal from Cllr Elkington, seconded by Cllr Petty that Cllr Mrs Wright be elected,
a vote was taken giving both members an equal number of votes and on a casting vote taken by the Chairman, giving a majority,
it was RESOLVED that Cllr Mrs Wright was elected to be Chairman.
09/05/02
Election of Vice-Chairman
On a proposal from Cllr Elkington, seconded by Cllr Petty, following a vote (4 for,
1 abstention) it was RESOLVED that Cllr Prestwood
was elected Vice-Chairman.
09/05/03
Apologies for Absence
Cllrs Prestwood and Mrs White sent their apologies and these were accepted.
09/05/04
Declarations
of Interest
Cllrs Mrs Wright and Elkington declared a personal interest in agenda item 20 as members of the
DDIBC.
09/05/05
Minutes of the
Previous Meeting
On a proposal from Cllr Creese, seconded by Cllr Elkington, following a vote, it was agreed
by all that the notes of the meeting held on 15th April 2009 were
approved and signed.
09/05/06 Report
from representatives from outside bodies
County Cllr Hiscox reported that the County Council’s finances were currently under control, but this may
not be the case in future years due to the credit crunch. If there is a downturn
in businesses paying rates this will have an effect on the income to the Council. Local Government Pension Schemes may have
to look to the Government for support in years to come. With the election coming up on 4th June he is not sure
that the three tier cluster meetings will continue if he were to lose his seat, but hoped they would as all those attending
has said that they benefited from them.
Dist. Cllr Rawlins reported that the District Council was also experiencing lean times and it was likely that 3%
cuts would be made in the future. There were no elections for the District Council
this year and the decision has been made not to hold elections every four years and still to elect by thirds. A consultation
on the executives arrangements is to be debated.
09/05/07
Clerk’s
Report and related matters
· The Land Registry has sent out an e-mail regarding the re-registration
of PC land under the Commons Act 2006 – I have searched the Search Sheets and Decision Letters and there is nothing
listed for Dunholme, but I did come across an old document under the Commons Act 1965 showing that the land known as The Green,
south of the Church, is registered to the Parrish Council.
· Village Improvement Plan (VIP) - no one should do anything without
first getting it agreed at Council whether their name is against it or not and that any correspondence/quotes should be through
the Clerk. If members wish to do anything that their name is against then it needs to be reported at the next Council meeting
under the VIP item on the agenda.
· Annual Audit date is 30.6.09
156
· Honeyholes Lane/Ryland Road junction footpath – request for dropped
kerbs – no response as yet.
· Council Tax Bills – a response has been received from WLDC regarding
the query as to why it states an increase of 7% on the bills when in fact it was only 3.7% which has been circulated to members.
· WLDC Flooding problems correspondence has been circulated and could
you let me know of any areas you wish to convey to them.
· Lincolnshire Best Kept
Village
and Village of the Year Competitions – the entry forms have been completed and submitted. The comments from last year’s
marking sheet particularly pointed out litter and mess outside the Spar shop and not many hanging baskets or floral displays.
Action Plan items:
Road off Honeyholes Lane – Information has been sent to the school &
LCC Solicitor and chased no response to date
Manor Farm
- On a proposal from Cllr Creese, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to accept the quote for R & S L North (Builders) Ltd for concrete bases and installation of the benches
and seats. Cllrs Elkington and Petty would meet to decide where they are to be
located.
Sports Pavilion – Letters of support from the Schools have been received.
Play Equipment – Goal posts to be installed and Cone Climber to be located at Allwood
Road.
Village Improvement Plan (VIP) – Permission has been received from LCC for the location of floral displays around the village and
Cllr Mrs Murphy and the Clerk are to meet with the LCC Officer on 14.5.09 to show him the sites.
Village Caretaker – An appointment has been made on a 3 month Temporary Contract while the vacancy is advertised.
Oak Wood –
report still awaited from the Nettleham Woodland Trust.
Bus Stops –
chased again - no response to date
8.30pm County Cllr Hiscox left the meeting.
09/05/08
Correspondence
WLDC –
Information booklet for members 15.4.09 & 30.4.09
WLDC – Notices of
Meetings May, June & July
LCC – road closure
Clerk’s & Councils Direct – May 2009
Kompan – play equipment
brochure
Resident – letter re footpath 57 (reported to LCC)
WLDC – Street Cleansing
newsletter
WLDC – Standards Committee
Annual Report
WLDC – Draft Corporate
Plan 2009/12
Equality & Human Rights Commission – Public Sector Duties
Clement Keys – Annual
Audit Return 31.3.09
G&A Beckett –
Quote for earth to boiler at DDIBC
Welton & District Patient & Doctors Association – Request for donation
ACIS – Corporate Brochure
& Newsletter
Community Lincs –
Rural Links Spring/Summer edition 2009
LALC – Volunteering
Opportunities for Schoolchildren
LALC – Sustainable
Communities Act
LALC – Re-registration
of Common Land
LCC/ LALC – County Plans
PC D Oakes – Police
update
Digley Associates –
Play equipment inspections
WLDC – Flooding problems
Dykes/ditches/Watercourses
William Farr – letter
of support re pavilion
WLDC – response re
% Council Tax on bills
McKinnells – response
re PC paperwork
Awards for All – Final
Grant info
Dunholme St Chad’s –
letter of support re pavilion
LCC – Highways &
Traffic Speed Limit Policy
157
09/05/09
Financial Matters
On a proposal from Cllr Petty, seconded by Cllr Mrs Wright,
following a vote, it was unanimously RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
50.00 |
Mrs
J Wright |
Spiral
Guards for Manor Farm hedge |
|
12.00 |
Dunholme
Old School |
Hire
of hall for APM |
|
7.60 |
Mrs
J Wright |
Cllrs
Travel expenses |
|
18.88 |
Mr
F Elkington |
Cllrs
Travel expenses |
|
500.00 |
Dunholme
St Chad’s PCC |
Grant
for grass cutting |
|
32.80 |
Mr
J Creese |
Travel
expenses |
|
129.53 |
Mr
R Lewis |
Village
Caretaker pay & expenses |
|
350.24 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
110.00 |
The Soccer Store |
Brackets for goal posts |
|
|
From |
For
|
|
0.75 |
HSBC |
Interest
on Chq A/c |
|
118.90 |
HSBC |
Interest
on 14 Day Notice A/c |
|
0.04 |
HSBC |
Interest
on Bowls Hall Fund |
|
28,000.00 |
WLDC |
Precept |
09/05/10
Appointment of Representatives on Committees
On a proposal from Cllr Mrs Wright, seconded by Cllr Petty, it was RESOLVED and
unanimously agreed to appoint the following representatives:
Village Hall Committee - Proposer Cllr Mrs Wright, seconded by Cllr Petty –
elected Cllrs Prestwood and Barrett
DDIBC Committee - Proposer
Cllr Mrs Wright, seconded by Cllr Petty – elected Cllrs Prestwood and Elkington
Outdoor Bowls Committee - Proposer
Cllr Mrs Wright, seconded by Cllr Elkington – elected Cllr Prestwood
Dunholme Old School Committee – Proposer
Cllr Creese, seconded by Cllr Mrs Wright – elected Cllr Mrs White
Graham Matthews Youth Club Management - Proposer Cllr Elkington, seconded by Cllr Petty
– elected Cllr Creese
8.45pm Cllr Mrs Murphy arrrived
09/05/11
Appointment of Planning Group
On a proposal from Cllr Petty, seconded by Cllr Barrett, it was RESOLVED and unanimously agreed to appoint
Cllrs Mrs Wright, Creese, Brumpton and Elkington.
09/05/12
Planning Committee
There have been no Planning matters during the last month to deal with.
Planning Application withdrawn:
123625 – Ms L Moran – 15 Ashing Lane
– alterations and extension to existing dwelling
09/05/13
Charitable Trust
Cllr Creese had suggested that the Council should consider
forming a Charitable Trust for the areas of land in the Parish Council’s ownership to ensure they were kept in perpetuity
for the village. Further information is available on the Fields in Trust website.
09/05/14
Village Caretaker
John Atkin has been employed on a three month temporary contract while the vacancy is advertised. The working group will report at the next meeting.
09/05/15
Access Road off Honeyholes Lane
On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to send a letter to LCC that the land will be blocked off if there has been no response by the next meeting.
158
09/05/16
New Pavilion
It was suggested that a letter of support from the Over 45’s Activator who gave a presentation at a previous meeting,
should be asked for outlining the development of new sports that could be introduced and played in the new building. A meeting
will be arranged between the working group and Welton Boy’s Football Club to discuss how the playing field and facilities
at Dunholme fit in with their Development Plan.
09/05/17
Village Improvement Plan
Cllr Creese had circulated ideas for discussion and on a proposal from Cllr Petty, seconded by Cllr Barrett, following
a unanimous vote it was RESOLVED to obtain quotes for the suggested work on the
Pinfold and War Memorial. On a proposal from Cllr Creese, seconded by Cllr Mrs
Murphy, following a unanimous vote it was RESOLVED to vire £500 from the Village
Maintenance budget to Grants.
A complaint has been received regarding gaps in the hedge on the Kennington Close play area and following investigation
by two members, no problem could be found.
09/05/18
Floral Displays
Three quotes had been sought and two received. On a proposal from Cllr Petty, seconded by Cllr Elkington, following
a unanimous vote it was RESOLVED to accept the quote from Ruddies Roots to supply
and plant up the containers around the village. LCC had sent a copy of their
Terms and Conditions for the installation and maintenance of the planters and on a proposal from Cllr Creese, seconded by
Cllr Petty, following a unanimous vote it was RESOLVED to sign them. R & S L North (Builders) Ltd have generously donated and installed the planters and a letter of thanks
will be sent to them.
09/05/19
Grants
This item was discussed under 09/05/17.
09/05/20
DDIBC Electrical Testing
Three quotes have been sought and received for the 5 year Electrical
Test and a quote received for an earth wire to be installed to the boiler as a legal requirement and on a proposal from Cllr Mrs Murphy seconded by Cllr Creese, following a unanimous
vote it was RESOLVED to accept the quotes from G & A Beckett.
09/05/21
Village Maintenance
The turf has not taken very well that was laid around the play
area on Kennington Close.
09/05/22 Any Urgent Matters for discussion
Cllr Petty informed members that as a member of the Police Force
he had to seek permission to become a member of the Council and this has now been officially granted and he has to re-apply
each year.
William Farr Woods – more dumping has been carried out
Signed by the Chairman...........................…....... 17th June 2009
152
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 15th April 2009.
Present:
Cllrs Mrs J Wright (Chairman),
M Prestwood, F Elkington, J Creese, Mrs M Murphy,
S Barrett and T Brumpton
Clerk:
Mrs J Murray
09/04/01
Chairman’s Remarks
The Chairman welcomed members to the meeting and reported that the Nettleham Woodland Trust
had received a grant of up to £15,000 from Star Energy for the newly planted Monk’s Wood Project and that she had been
asked to judge a competition that the Trust were holding.
09/04/02
Apologies for Absence
Cllrs Petty and Mrs White sent their apologies and these were accepted. County Cllr R Hiscox,
District Cllr Mrs S Rawlins and PCSO M Trafford also sent apologies.
09/04/03
Declarations
of Interest
None
09/04/04
Minutes of the
Previous Meeting
On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, it was agreed by all that
the notes of the meeting held on 18th March 2009 were approved
and signed.
09/04/05
Report from
representatives from outside bodies
Representatives from County and District Councils and the Police were not in attendance.
Cllrs Mrs Murphy and Creese had attended the Land Registry/Protecting Community
Land training, which they had found very useful, one subject covered was the protection of POS areas and they
suggested that Council set up Charitable Trusts to protect the land for the village.
Cllr Creese also attended a Planning Aid Seminar at Woodhall Spa.
09/04/06 Clerk’s Report
and Action Plan
Action Plan items:
Road off Honeyholes Lane – Information sent to school & LCC Solicitor – no response to date
Manor Farm
–hedging planted by Councillors. Quote for concrete bases and fixing benches/seats to be obtained.
Sports Pavilion – more information to be obtained - WREN grant application was unsuccessful.
Play Equipment – Brackets for goal posts ordered.
Oak Wood –
report still awaited from the Nettleham Woodland Trust
Bus Stops –
no response to date
On a proposal from Cllr Creese, seconded by Cllr Brumpton,
following a unanimous vote, it was RESOLVED to set a budget of £100.00 for the installation of turf to the areas surrounding
the play equipment on Allwood Road and Kennington Close.
09/04/07
Financial Matters
On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
50.00 |
Mrs
J Wright |
Reimbursement
for spiral guards |
|
32.80 |
Mr
J Creese |
Cllrs
Travel Expenses |
|
129.53 |
Mr
R Lewis |
Village
Caretaker pay & expenses |
|
350.24 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
12.00 |
Dunholme
Old School |
Hire
of hall for APM |
|
7.60 |
Mrs
J Wright |
Cllrs
Travel Expenses |
|
18.88 |
Mr F Elkington |
Cllrs
Travel Expenses |
|
500.00 |
Dunholme
St Chad’s PCC |
Grant
for grass cutting |
|
289.50 |
LALC |
Annual
Subscription |
|
110.00 |
The
Soccer Store |
Brackets
for goal posts |
|
118.90 |
HSBC |
|