ANNUAL PARISH MEETING

Annual Report 2009 

  175

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18^th November 2009.

Present:         Cllrs Mrs J Wright (Chairman), F Elkington, T Brumpton, Mrs P White, S Barrett and Mrs M MurphyAlso Present: One member of the public
Clerk:              Mrs J Murray

09/11/01          Chairman's Remarks

The Chairman welcomed members to the meeting and thanked Mr King for addressing members prior to the meeting regarding the installation of oak posts on the Pinfold, Beck Lane.
09/11/02          Apologies for Absence

On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all following a unanimous vote to accept apologies and reason for absence from Cllrs Prestwood and Creese.
09/11/03          Declarations of Interest

          Cllrs Mrs Wright and Elkington declared a personal interest in agenda items 12 and 13 as members of the DDIBC.

09/11/04          Minutes of the Previous Meeting

On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all, following a vote, that the notes of the meeting held on 21^st October 2009 were approved and signed.

09/11/05          Report from representatives from outside bodies

None present.

7.50pm Cllr Mrs Murphy arrived

09/11/06          Clerk's Report and Action Plan

The Clerk reported that permission has not be granted by LCC for the installation of an electricity box on the area of green open space on Mainwaring Close where it was planned to site the Christmas tree in future years. It was agreed that an unlit tree outside the church would not be visually pleasing.

Action Plan items:

Road off Honeyholes Lane - the insurance liability is now with the school and the Council needs to decide on their next action.

Manor Farm - Pond maintenance has been carried out

Sports Pavilion - Planning application has been returned and requires more information and plans to a different scale than those submitted. Cllr Barrett has done these - quotes being obtained for site clearance, preparation, electrical and plumbing work

Play Equipment - Cone Climber and Twister ordered.

Christmas Tree Event - Friday 4^th December at 6.30pm - tree to be delivered 27.11 and PTA organising refreshments.

Village Improvement Plan - Planters - winter planting completed. On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to set a budget of £100.00 for the purchase of bulbs to be planted on the Pinfold. Oak posts have been ordered.

Oak Wood - Cllr Prestwood has met with a representative of Riseholme College and they are willing to assist with this project and visit in the near future to draw up a plan of action.

09/11/07          Correspondence

                        WLDC - Information booklet for members 28.10.09

WLDC - Parish Matters - e-mail addresses

WLDC - Standards Committee - appointment of PC representative

WLDC - response re Mr Ward's letter

Bluefin - DDIBC Flood Damage claim

NALC - Certificate for Cllr Murphy - Power of Well Being

LCC - Gritting Routes 2009/2010

176

WLDC - Information booklet for members 11.11.09

WLDC - Agenda for Extraordinary meeting 17.11.09

Clerks & Councils Direct - November edition

CAB - Request for funding

HQN Ltd - Rural housing

WLDC - Credit Crunch - we can help

LCC - Erection of structures on the highway form for planters

Royal British Legion Poppy Appeal - Thanks for donation

Mr & Mrs Gothorp - letter of thanks

Homeshield - Quote for CCTV maintenance

The Lincs PFA - request for funding (Dec agenda)

WLDC - Copy of revised register of electors

LCC - Bus Timetable Nov 2009

Minerals & Waste Core Strategy & Development Management Policies - revised issues & options - response by 18.12.09

09/11/08          Financial Matters

On a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment:

                        Expenditure

136.45            R Bertins (Rudies Roots)            Winter planting of containers  165.00            Philip Westman Landscapes Ltd   Village maintenance   
50.56              BT plc                                    Telephone charges 
386.00            Veolia ES (UK) Ltd                    Grass cutting 
114.60            J Atkin                                   Village Caretaker pay

400.71            Mrs J Murray                           Clerk's salary and xpenses

30.00             Finishing Touch                       Flowers

1095.00          Philip Westman Landscapes Ltd  Village maintenance

56.30             S Barrett                                Travel expenses & OS map

 345.00          Homeshield Ltd                         CCTV maintenance

Income

 0.04               HSBC                                    Bowls Hall Fund A/c Interest

 2.72               HSBC                                    14 Day Notice A/c Interest

 513.00            Bluefin                                   Insurance claim monies for DDIBC

09/11/09          Planning Matters

                        Applications received:

125014 - Mr & Mrs B Wykes - Field House, Lincoln Road, Welton - proposed xtension to garden room to form new workshop and WC
125011 - Mr & Mrs H Wykes - Dunholme Lodge, Lincoln Road, Welton - alterations and extension to existing ménage
125019 - Mr & Mrs H Wykes - Dunholme Lodge, Lincoln Road, Welton - demolition and replacement of existing garden store building

125038 - Mrs S Howard - Glenholme, Lincoln Road, Welton - 20m x 40m woodfibre horse exercise area

Applications granted:
124641 - Mr I Potter - 58 Lincoln Road - extension including garage with workshop over

TPO Amenity Assessment of trees:
Location - The Green, Anderson

09/11/10          Sports Pavilion
The planning application has been returned by WLDC with the requested information and drawings. Revised quotes for the units have been received, but a further quote will
 be requested for an additional bench with storage underneath.  Quotes for dismantling and disposing of the old units, preparation of the site and connection to services have been received and on a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the lowest quote.

09/11/11          Access Road off Honeyholes Lane

 On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED that the area of land to be transferred from the Parish Council to the School is as defined on the plan provided to the school approximately from the gate to the playing field up to the school entrance and to include the area up to the fence adjacent to the playing field.  It was agreed that the Council will accept no payment for the land to be transferred and the school should meet any legal costs incurred by the Council.

177

09/11/12          DDIBC Lease
On a proposal from Cllr Mrs White, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to elect Cllr Brumpton to Chair the meeting for this agenda item, due to Cllrs Mrs Wright and Elkington not taking part in this agenda item except to give advice when requested.
           

The working group of Cllrs Brumpton, Creese and Mrs White had met and considered a number of options to assist the DDIBC with their request to reduce the amount paid annually to the Parish Council. Their recommendation is that the DDIBC continues to cover the Public Works Loan Board payments of £23,672.26 until the loan is paid off, the annual insurance premium and CCTV maintenance contract will be reimbursed to the Council and the sum of £1,500 put aside for repairs.  The DDIBC will continue to pay its own service charges.  Therefore the DDIBC will pay the PWLB payments and the amount for repairs to the Parish Council in two instalments in March and September each year. The next payment is due on 31^st March 2010 and will take into account the first instalment paid in September 2009, the insurance premium and CCTV
maintenance. In future years the insurance premium and CCTV costs will be reimbursed as and when they become due.  It is proposed that a new lease for a two year term will be drawn up and the Clerk will consult with the Solicitor regarding this.  A letter will be sent to the DDIBC informing them of the Council's decision.

On a proposal from Cllr Brumpton, seconded by Cllr Barrett and following a unanimous vote (excluding Cllrs Mrs Wright and Elkington) it was RESOLVED to accept the recommendation of the working group.

09/11/13          DDIBC Maintenance

The matter was deferred to next meeting for quotes to be received.
09/11/14          CCTV Maintenance
Following the receipt of three quotes, on a proposal from Cllr Brumpton, seconded by Cllr Barrett, following a unanimous vote it was RESOLVED to accept the quote from the current contractor.

09/11/15          Clerk's Resignation

The Clerk had tendered her resignation at the conclusion of the October meeting and the Chairman had requested an advertisement to be placed in the Dunholme News.  Two applications have been received to date and the advertisement will appear again in the December issue.  Interviews will take place in January.  Richard Enderby of LALC has suggested that they are able to put Councils in touch with Clerks who are available for work and the information will be forwarded to him. A copy of the job description and pay scales will be provided to the Chairman.

09/11/16          Green Waste Skips

A discussion took place on the provision of this service and on a proposal from Cllr Elkington, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to order skips for April, May and October only, as all households are now provided with a green bin by WLDC at no cost.
09/11/17          Christmas Tree Event

                        This was covered in the Action Plan items.

09/11/18          Consultation Documents
LCC - Minerals and Core Waste Strategy - Issues and Options - no comments

WLDC - Central Lincolnshire Housing Market Area Strategic Housing Land Availability Assessment - Site Suggestion Form - no comments

178

09/11/19          Village Maintenance and Play Areas

Street nameplates - request the Caretaker to wash them and take down any posters.

Tennyson Drive/Barrett Grove needs re-surfacing at junctions - this will be reported to LCC.

The trees and hedging at one end of the Village Hall car park require some maintenance and a quote has been received for the work and on a proposal from Cllr Brumpton, seconded by Cllr Barrett and following a unanimous vote it was RESOLVED to accept the quote.
09/11/20          Budget 2010/2011
A working party consisting of Cllrs Mrs Wright, Prestwood, Creese, Brumpton and the Clerk had met to discuss the matter and proposed a precept of £29,000. On a proposal from Cllr Brumpton, seconded by Cllr Barrett, following a vote, it was unanimously RESOLVED to request a precept amount of £29,000.

09/11/21          Any Urgent Matters for discussion
                        None

Signed by the Chairman.......................................... 16^th December 2009

  159

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 17^th June 2009.

Present:         Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, Mrs M Murphy, Mrs P White, S Barrett and T Brumpton

Clerk:              Mrs J Murray

09/06/01          Chairman’s Remarks

The Chairman welcomed members to the meeting.

09/06/02          Apologies for Absence

Cllr Creese sent his apologies and these were accepted.  County & District Cllr Mrs S Rawlins also sent her apologies.

09/06/03          Declarations of Interest

          Cllrs Mrs Wright, Prestwood and Elkington declared a personal interest in agenda items 18 and 19 as members of the DDIBC and Outdoor Bowls club. Cllrs Prestwood and Mrs Murphy declared a personal interest in agenda item 11 as Caretaker and a Governor of Dunholme St Chad’s Primary School.

09/06/04          Minutes of the Previous Meeting

On a proposal from Cllr Elkington, seconded by Cllr Barrett, it was agreed by all that the notes of the meeting held on 13^th May 2009 were approved and signed.

09/06/05          Report from representatives from outside bodies

None present.

09/06/06          Clerk’s Report and Action Plan

                        Clerk reported:

§         Land Registry – I have not as yet dealt with these enquires

§         Lincolnshire Village of the Year Competitions – we did not make it through to the next round, the finalists are Belchford, Caistor, Donington and Silk Willoughby

§         Dropped kerbs on Honeyholes Lane/Ryland Road junction – confirmation has been received from LCC that this will be put into their schedule of works

Action Plan items:

Road off Honeyholes Lane – a further letter will be sent to the school requesting that the matter be brought to a conclusion prior to 1^st September 2009

Manor Farm –seats and benches have been installed.

Sports Pavilion – An update will be given on the agenda item

Play Equipment – The Cone Climber post and safety surfacing have been installed on Allwood Road and the Clerk was requested to chase the contractor for completion.  Prices for the installation of the goal posts need to be reviewed as they are over the budget set - 09/04/13 refers.  Cllrs Elkington and Mrs White have visited other villages to look at their play areas for ideas.

Village Improvement Plan – The planters have been installed and planted up. A letter of thanks will be sent to Barry North for his kind donation of the planters and installation. Quotes are being sought for work on the Pinfold and War Memorial.  Cllr Creese is meeting the contractor to discuss the tree work.

Village Caretaker – The vacancy has been advertised and contract/job description circulated to members.

Oak Wood – no progress to date

Bus Stops – no progress to date

09/06/07          Correspondence

                        WLDC – Information booklet for members 19.5.09

WLDC – Annual West Lindsey Area Forum info

LCC – road closure

CPRE – Spring 2009 Newsletter

WLDC – Response re planning queries from APM

LCC – response re request for dropped kerbs at Honeyholes Lane/Ryland Road junction

CPR for LIVES – thanks for donation and newsletter

SoHBAC - details of Upskill Me Programme

East Midlands Regional Assembly – Options consultation launch info

WLDC – Information booklet for members 12.6.09

WLDC –Notice of Council Meeting 22.6.09

WLDC – Minutes of Committee Meetings since 20.4.09

CPRE – letter of thanks for affiliation fee

160

09/06/08          Planning Matters

                        Applications received:

124289 – Mr B Willson – Land at The Old Coach House, Ashing Lane – Reserved Matters to erect one house and garage (Outline Planning App M06/P/0591 approved on 1.8.06)

Applications granted:

123919 – Nettleham Woodland Trust – Watts Wood, Ashing Lane – to remove 1.5m of hedge to provide pedestrian access between Watts Wood and the new woodland

124021 (LCC Ref W38/124021/09) – Greentech Ltd - Horncastle Lane – to erect waste storage building

09/06/09          Financial Matters

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment.

On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to approve the Council’s accounts for 2008/2009 and complete the Annual Return prior to submission to the external auditor.

                        Expenditure

  227.90            ACIS Group Plc                                     Garage Rent

3392.50 Bluefin Insurance Services Ltd                 Insurance renewal

2720.00 SOS Skip Hire & Haulage Ltd                 Skip Hire

  484.88            Veolia ES (UK) Ltd                                 Grass cutting

   13.00             Robert Acton Product Design                  Bag holder for litter collection

 438.00             R & S L North (Builders) Ltd                    Concrete bases for benches and

                                                                                    installation of seats and benches

   53.13             S Waller                                                Internal Auditor

   19.20             F Elkington                                            Cllrs Travel Expenses

 114.60             J Atkin                                                  Village Caretaker pay

 354.64             Mrs J Murray                                         Clerk’s salary and expenses

Income

   0.04               HSBC                                                   Bowls Hall Fund A/c Interest

   1.18               HSBC                                                   14 Day Notice A/c Interest

127.40              HSBC                                                   High Interest Bond A/c Interest

09/06/10          Grants Policy

The Clerk was asked to check that when grants are awarded that a special resolution under section 137 monies should be referred to in the minutes.      Members could not recollect a formal decision having been made at the last meeting regarding a Grants Policy and it was not minuted as such.  Requests are received at different times of the year and each application should be decided on its merits at the time it is received and not set a specific date. The budget will also be taken into account at the time of receipt and during the decision making process. On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to not to adopt a Grants Policy and treat each application individually.

09/06/11          Grant Requests

Dunholme St Chad’s Primary School: A request for a contribution towards the cost of decorating the Community Room has been received and on a proposal from Cllr Brumpton, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to grant £100.00 for materials when the work is carried out.

Welton and District PDA: Due to the withdrawal of funds by WLDC a request has been received towards their running costs and it was the opinion of those present that this is a very worthwhile cause and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Wright, following a unanimous vote it was RESOLVED to make a grant of £200.00.

09/06/12          Village Caretaker

                        There is one applicant in addition to the currently temporary post holder and Cllrs Mrs Wright, Prestwood and Brumpton will carry out interviews and report at the next meeting.

161

09/06/13          New Pavilion

The Clerk had a meeting with Will Saville from WLDC and his suggestion was to reduce the size of the building. Members discussed the length of time this matter has been on the table and the lack of progress with funding from WLDC.  The funding stream has been reduced yet again and members discussed re-visiting their original plan to go ahead with a modular type building which could proceed more speedily with majority of the funding already in place. Companies who were approached previously will be asked to re-quote for a modular type building. The Clerk will investigate obtaining a loan through the PWLB and make enquiries from LALC. The Clerk will also go through the budget to identify any monies that can be used from Reserves. Cllr Prestwood will to speak to suppliers and report at the next meeting.     

09/06/14          Trees along A46 Village Boundary

Residents whose properties abound the A46 had approached the Council prior to the meeting regarding the trees/shrubs that are now growing out of control and need work urgently.  On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood, following a vote, it was agreed by all and RESOLVED to support their request with a letter to LCC Highways.

09/06/15          Parish Champion

A WLDC initiative to appoint someone to identify and co-ordinate street cleansing issues and on a proposal from Cllr Prestwood, seconded by Cllr Mrs White, following a unanimous vote, it was agreed by all and RESOLVED that Cllr Mrs Murphy was nominated.

09/06/16          Floral Displays

R & S L North very kindly donated 5 planters and 7 sites had been identified. It was discussed whether or not to purchase two more, but it was decided to see how well the existing ones survive and leave it until next year.  It was agreed that there would be no point in having them empty in the winter months and quotes will be obtained for planting them again in the autumn.

09/06/17          Village Questionnaire

                        Cllr Mrs Murphy circulated a draft copy to members, this was to bring the improvement plan to the rest of the village and on a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to put this into the Dunholme News for distribution and to place a copy of the Village Improvement Plan on the Notice Board. The questionnaires will be handed in at the Spar shop from which permission had been sought.

09/06/18          DDIBC Matters

The members of the DDIBC have paid for the internal decorating of the club and do not have sufficient funds to decorate externally, a quote has been obtained and further quotes will be sought for the front doors and 3 fire doors. The CCTV monitoring and recording unit requires replacing with digital rather than tapes and a quote is to be obtained for this.

09/06/19          Bowls Green

                        There has been a problem with rabbits getting in under the conifers and the quote obtained for the removal of plants and new fencing was extortionate.  The area requires re-fencing and further quotes will be obtained. 

09/06/20          Football Pitches

Enquiry from another Football team in principle OK but put it in writing for consideration. Have consulted with present team that plays on the field and could co-ordinate their fixtures.

09/06/21          Annual Play Equipment Inspection

                        The Clerk circulated details of the Digley Associates Scheme and was requested to ask for qualifications and provide more quotes for the next meeting.

162

09/06/22          Goal Posts

Quotes obtained are over the budget set at the April meeting, minute number 09/04/13 refers.  On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a majority vote (4 for, 2 abstentions, 1 against), it was RESOLVED to accept the most economical quote.

09/06/23          Wood’s End

                        A request has been received from a resident for maintenance to the trees/shrubs.  This is contained in the Village maintenance contract and the Clerk has spoken to the contractor.

09/06/24          Village Maintenance and Play Areas

                        Cllr Mrs White reported that she and Cllr Elkington had visited a number of neighbouring village play areas with various equipment and safety surfaces. Zigzag Twisters looked good and most of the play equipment was Wicksteed and Playdale. Some had designated fenced areas.  All were designed for the under 12’s.  Dunholme has more equipment than most sites, but it is basic and we have 3 sites.  There is no legal requirement for fencing. The grass maintenance is not good. Allwood Road play area has plenty of equipment, it was suggested to re-plan what is there and how it is maintained and look at the other sites. It was decided to evaluate how the new Cone Climber operates and consider purchasing another for the Kennington Close play area. It was also suggested that another bench be installed there too. The Parish Council has added to what was installed by the developer at the time the estate was built.

                        Outside 17 Lincoln Road broken concrete cover - report to LCC

                        Between 25 and 27 Lincoln Road cover 4ft x 2ft tarmaced over outline can be seen – report to LCC.

                        Request the Caretaker to clear Village Hall/DDIBC around building edges of weeds.

                        LCC have recently been flushing gullies, but have only done some and missed Ryland Road/Lincoln Road.

                        Vans parked on the grass verge near 30mph – report to LCC SBS 01529 461958 as the grass cutters are unable to cut the grass and try and find out why they are there.

09/06/25          Any Urgent Matters for discussion

                        None

 Signed by the Chairman...................................…....... 15^th July 2009

 155

The Annual Meeting of Dunholme Parish Council was held in the School Hall at Dunholme St. Chad’s Primary School on 13^th May 2009.

Present:         Cllrs Mrs J Wright (Chairman), F Elkington, J Creese, S Barrett and Mrs M Murphy

Also Present: County Cllr R Hiscox and District Cllr Mrs S Rawlins

Clerk:              Mrs J Murray

09/05/01          Election of Chairman

On a proposal from Cllr Creese, seconded by Cllr Barrett, that Cllr Mrs Murphy be elected Chairman it was followed by a further proposal from Cllr Elkington, seconded by Cllr Petty that Cllr Mrs Wright be elected, a vote was taken giving both members an equal number of votes and on a casting vote taken by the Chairman, giving a majority, it was RESOLVED that Cllr Mrs Wright was elected to be Chairman.

09/05/02          Election of Vice-Chairman

On a proposal from Cllr Elkington, seconded by Cllr Petty, following a vote (4 for,

1 abstention) it was RESOLVED that Cllr Prestwood was elected Vice-Chairman.

09/05/03          Apologies for Absence

Cllrs Prestwood and Mrs White sent their apologies and these were accepted.

09/05/04          Declarations of Interest

Cllrs Mrs Wright and Elkington declared a personal interest in agenda item 20 as members of the DDIBC.

09/05/05          Minutes of the Previous Meeting

On a proposal from Cllr Creese, seconded by Cllr Elkington, following a vote, it was agreed by all that the notes of the meeting held on 15^th April 2009 were approved and signed.

09/05/06          Report from representatives from outside bodies

County Cllr Hiscox reported that the County Council’s finances were currently under control, but this may not be the case in future years due to the credit crunch.  If there is a downturn in businesses paying rates this will have an effect on the income to the Council. Local Government Pension Schemes may have to look to the Government for support in years to come. With the election coming up on 4^th June he is not sure that the three tier cluster meetings will continue if he were to lose his seat, but hoped they would as all those attending has said that they benefited from them.

Dist. Cllr Rawlins reported that the District Council was also experiencing lean times and it was likely that 3% cuts would be made in the future.  There were no elections for the District Council this year and the decision has been made not to hold elections every four years and still to elect by thirds. A consultation on the executives arrangements is to be debated.

09/05/07          Clerk’s Report and related matters

·         The Land Registry has sent out an e-mail regarding the re-registration of PC land under the Commons Act 2006 – I have searched the Search Sheets and Decision Letters and there is nothing listed for Dunholme, but I did come across an old document under the Commons Act 1965 showing that the land known as The Green, south of the Church, is registered to the Parrish Council.

·         Village Improvement Plan (VIP) - no one should do anything without first getting it agreed at Council whether their name is against it or not and that any correspondence/quotes should be through the Clerk. If members wish to do anything that their name is against then it needs to be reported at the next Council meeting under the VIP item on the agenda.

·         Annual Audit date is 30.6.09

156

·         Honeyholes Lane/Ryland Road junction footpath – request for dropped kerbs – no response as yet.

·         Council Tax Bills – a response has been received from WLDC regarding the query as to why it states an increase of 7% on the bills when in fact it was only 3.7% which has been circulated to members.

·         WLDC Flooding problems correspondence has been circulated and could you let me know of any areas you wish to convey to them.

·         Lincolnshire Best Kept Village and Village of the Year Competitions – the entry forms have been completed and submitted. The comments from last year’s marking sheet particularly pointed out litter and mess outside the Spar shop and not many hanging baskets or floral displays.

Action Plan items:

Road off Honeyholes Lane – Information has been sent to the school & LCC Solicitor and chased no response to date

Manor Farm - On a proposal from Cllr Creese, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to accept the quote for R & S L North (Builders) Ltd for concrete bases and installation of the benches and seats.  Cllrs Elkington and Petty would meet to decide where they are to be located.

Sports Pavilion – Letters of support from the Schools have been received.

Play Equipment – Goal posts to be installed and Cone Climber to be located at Allwood Road.

Village Improvement Plan (VIP) – Permission has been received from LCC for the location of floral displays around the village and Cllr Mrs Murphy and the Clerk are to meet with the LCC Officer on 14.5.09 to show him the sites.

Village Caretaker – An appointment has been made on a 3 month Temporary Contract while the vacancy is advertised.

Oak Wood – report still awaited from the Nettleham Woodland Trust.

Bus Stops – chased again - no response to date

8.30pm County Cllr Hiscox left the meeting.

09/05/08          Correspondence

WLDC – Information booklet for members 15.4.09 & 30.4.09

WLDC – Notices of Meetings May, June & July

LCC – road closure

Clerk’s & Councils Direct – May 2009

Kompan – play equipment brochure

Resident  – letter re footpath 57 (reported to LCC)

WLDC – Street Cleansing newsletter

WLDC – Standards Committee Annual Report

WLDC – Draft Corporate Plan 2009/12

Equality & Human Rights Commission – Public Sector Duties

Clement Keys – Annual Audit Return 31.3.09

G&A Beckett – Quote for earth to boiler at DDIBC

Welton & District Patient & Doctors Association – Request for donation

ACIS – Corporate Brochure & Newsletter

Community Lincs – Rural Links Spring/Summer edition 2009

LALC – Volunteering Opportunities for Schoolchildren

LALC – Sustainable Communities Act

LALC – Re-registration of Common Land

LCC/ LALC – County Plans

PC D Oakes – Police update

Digley Associates – Play equipment inspections

WLDC – Flooding problems Dykes/ditches/Watercourses

William Farr – letter of support re pavilion

WLDC – response re % Council Tax on bills

McKinnells – response re PC paperwork

Awards for All – Final Grant info

Dunholme St Chad’s – letter of support re pavilion

LCC – Highways & Traffic Speed Limit Policy

157

09/05/09          Financial Matters

On a proposal from Cllr Petty, seconded by Cllr Mrs Wright, following a vote, it was unanimously RESOLVED to accept the following accounts for payment:

09/05/10          Appointment of Representatives on Committees

On a proposal from Cllr Mrs Wright, seconded by Cllr Petty, it was RESOLVED and unanimously agreed to appoint the following representatives:

            Village Hall Committee - Proposer Cllr Mrs Wright, seconded by Cllr Petty – elected Cllrs Prestwood and Barrett

DDIBC Committee - Proposer Cllr Mrs Wright, seconded by Cllr Petty – elected Cllrs Prestwood and Elkington

Outdoor Bowls Committee - Proposer Cllr Mrs Wright, seconded by Cllr Elkington – elected Cllr Prestwood

Dunholme Old School Committee – Proposer Cllr Creese, seconded by Cllr Mrs Wright – elected Cllr Mrs White

Graham Matthews Youth Club Management - Proposer Cllr Elkington, seconded by Cllr Petty – elected Cllr Creese

8.45pm Cllr Mrs Murphy arrrived

09/05/11          Appointment of Planning Group

                        On a proposal from Cllr Petty, seconded by Cllr Barrett, it was RESOLVED and unanimously agreed to appoint Cllrs Mrs Wright, Creese, Brumpton and Elkington.

09/05/12          Planning Committee

There have been no Planning matters during the last month to deal with.

Planning Application withdrawn:

123625 – Ms L Moran – 15 Ashing Lane – alterations and extension to existing dwelling

09/05/13          Charitable Trust

Cllr Creese had suggested that the Council should consider forming a Charitable Trust for the areas of land in the Parish Council’s ownership to ensure they were kept in perpetuity for the village.  Further information is available on the Fields in Trust website.        

09/05/14          Village Caretaker

                        John Atkin has been employed on a three month temporary contract while the vacancy is advertised.  The working group will report at the next meeting.

09/05/15          Access Road off Honeyholes Lane

On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to send a letter to LCC that the land will be blocked off if there has been no response by the next meeting.

158

09/05/16          New Pavilion

                        It was suggested that a letter of support from the Over 45’s Activator who gave a presentation at a previous meeting, should be asked for outlining the development of new sports that could be introduced and played in the new building. A meeting will be arranged between the working group and Welton Boy’s Football Club to discuss how the playing field and facilities at Dunholme fit in with their Development Plan.

09/05/17          Village Improvement Plan

Cllr Creese had circulated ideas for discussion and on a proposal from Cllr Petty, seconded by Cllr Barrett, following a unanimous vote it was RESOLVED to obtain quotes for the suggested work on the Pinfold and War Memorial.  On a proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to vire £500 from the Village Maintenance budget to Grants.

A complaint has been received regarding gaps in the hedge on the Kennington Close play area and following investigation by two members, no problem could be found.

09/05/18          Floral Displays

Three quotes had been sought and two received. On a proposal from Cllr Petty, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to accept the quote from Ruddies Roots to supply and plant up the containers around the village.  LCC had sent a copy of their Terms and Conditions for the installation and maintenance of the planters and on a proposal from Cllr Creese, seconded by Cllr Petty, following a unanimous vote it was RESOLVED to sign them.  R & S L North (Builders) Ltd have generously donated and installed the planters and a letter of thanks will be sent to them.

09/05/19          Grants

                        This item was discussed under 09/05/17.

09/05/20          DDIBC Electrical Testing

Three quotes have been sought and received for the 5 year Electrical Test and a quote received for an earth wire to be installed to the boiler as a legal requirement and on a proposal from Cllr Mrs Murphy seconded by Cllr Creese, following a unanimous vote it was RESOLVED to accept the quotes from G & A Beckett.

09/05/21          Village Maintenance

The turf has not taken very well that was laid around the play area on Kennington Close.

09/05/22          Any Urgent Matters for discussion

                        Cllr Petty informed members that as a member of the Police Force he had to seek permission to become a member of the Council and this has now been officially granted and he has to re-apply each year.

                        William Farr Woods – more dumping has been carried out

Signed by the Chairman...........................…....... 17^th June 2009

 152

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 15^th April 2009.

Present:         Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, J Creese, Mrs M Murphy,

S Barrett and T Brumpton

Clerk:              Mrs J Murray

09/04/01          Chairman’s Remarks

The Chairman welcomed members to the meeting and reported that the Nettleham Woodland Trust had received a grant of up to £15,000 from Star Energy for the newly planted Monk’s Wood Project and that she had been asked to judge a competition that the Trust were holding.

09/04/02          Apologies for Absence

Cllrs Petty and Mrs White sent their apologies and these were accepted. County Cllr R Hiscox, District Cllr Mrs S Rawlins and PCSO M Trafford also sent apologies.

09/04/03          Declarations of Interest

          None

09/04/04          Minutes of the Previous Meeting

On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, it was agreed by all that the notes of the meeting held on 18^th March 2009 were approved and signed.

09/04/05          Report from representatives from outside bodies

Representatives from County and District Councils and the Police were not in attendance.

Cllrs Mrs Murphy and Creese had attended the Land Registry/Protecting Community Land training, which they had found very useful, one subject covered was the protection of POS areas and they suggested that Council set up Charitable Trusts to protect the land for the village.  Cllr Creese also attended a Planning Aid Seminar at Woodhall Spa.

09/04/06          Clerk’s Report and Action Plan

Action Plan items:

Road off Honeyholes Lane – Information sent to school & LCC Solicitor – no response to date

Manor Farm –hedging planted by Councillors. Quote for concrete bases and fixing benches/seats to be obtained.

Sports Pavilion – more information to be obtained - WREN grant application was unsuccessful.

Play Equipment – Brackets for goal posts ordered.

Oak Wood – report still awaited from the Nettleham Woodland Trust

Bus Stops – no response to date

On a proposal from Cllr Creese, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to set a budget of £100.00 for the installation of turf to the areas surrounding the play equipment on Allwood Road and Kennington Close.

09/04/07          Financial Matters

On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment:

153

09/04/08          Correspondence

                        WLDC – Information booklet for members 25.3.09            

WLDC – Notices of Meetings 20.4.09, 22.4.09 & Minutes of meetings since 2.3.09

WLDC – Agenda for Parish, Town & District Assembly 30.4.09

R Lewis – letter of resignation

Children’s Links – WL Mobile Playranger Scheme Report

Welton Parish Council – copy of presentation made at APM of Parish Plan

                        William Farr School – Ofsted Report

WLDC – Street naming and numbering function

Welton, Dunholme & Scothern Group of Parishes – invitation to APCM 19.4.09

WREN – copy of response re grant application

EMDA – Magazine Winter edition 2009

                        East Midlands Regional Assembly – East Midlands Regional Plan: Partial Review

                        ACIS – re village improvements

                        Dunholme St Chad’s Primary School – re village improvements

                        PCSO M Trafford – Request for funding for various projects

                        PCSO Powers

09/04/09          Planning Matters

                        Applications received:

123919 – Nettleham Woodland Trust – Watts Wood, Ashing Lane – to remove 1.5m of hedge to provide pedestrian access between Watts Wood and the new woodland

Applications granted:

                        123567 – Mr A Sawhney – 13 Market Rasen Road – alterations and extensions to dwelling and new garden store/outbuildings

09/04/10          Member’s Attendance at Meetings

It was agreed by all that Cllrs Mrs Murphy and Creese will represent the Council at the Parish, Town & District Assembly on 30.4.09 at the Guildhall, Gainsborough.

09/04/11          Welton Rural Cluster Meeting

                        Cllr Mrs Murphy and the Clerk attended on 4.4.09 and as requested Cllr Mrs Murphy offered her apologies regarding remarks made about the Council at the previous meeting. The meeting was well attended and Alan Brown, the Divisional Officer for LCC Highways was present to answer questions on Highways issues. A government directive for all speed limits to be reviewed by 2012 is being carried out to determine if they need to be changed. The next meeting will be in June/July.

09/04/12          Village Improvement Plan

                        Cllr Mrs Murphy is in the process of obtaining quotes for floral displays to be placed around the village and provided members with a plan of the locations.  Two residents have also offered to walk the footpaths and she will report on both at the next meeting.

09/04/13          Goal Posts

On a proposal from Cllr Mrs Wright, seconded by Cllr Creese, following a unanimous vote, it was RESOLVED to set a budget of £350.00 for the installation of the new goal posts.

09/04/14          Village Maintenance

                        Cllr Elkington put forward a plan for dropped kerbs to be installed on the footpath that crosses Honeyholes Lane at the Ryland Road end and these will be sent to LCC for their consideration.

                        A request was made for the dog bin to be moved on the footpath outside the Church to a less visible location in the vicinity.

                        Neighbouring residents will plant and maintain the floral displays on the War Memorial green.

09/04/15          Exclusion of Public and Press

On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was RESOLVED by a unanimous vote to exclude the public and press to allow consideration to be given to staffing matters.

154

09/04/16          Appointment of Internal Auditor

                        The Clerk advised members that the Internal Auditor for Welton Parish Council was willing to take on the post for this Council and on a proposal from Cllr Creese, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to appoint Stephen Waller.

09/04/17          Village Caretaker

A letter of resignation has been received from Rob Lewis and a resident has contacted the Clerk to express an interest in the vacancy.  On a proposal from Cllr Elkington, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to offer the post to him on a temporary contract for three months, to enable the post to be advertised.  It was suggested that he commence as soon as possible and work with Rob for the next two weeks prior to his leaving.  A Working Group consisting of Cllrs Mrs Wright, Prestwood and Brumpton will review the contract and job description prior to a permanent appointment being made.

09/04/18          Any Urgent Matters for discussion

                        The matter of the Council Tax bills was raised and that it states the Parish Council increase is 7.1% when in fact it was 3.7% and the enquiry to WLDC will be chased.

Signed by the Chairman...................................…....... 13^th May 2009

  148

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18^th March 2009.

Present:         Cllrs Mrs J Wright (Chairman), M Prestwood, T Brumpton, F Elkington, Mrs M Murphy, Mrs P White and J Creese  

Also Present: County Cllr R Hiscox, District Cllr Mrs S Rawlins and PCSO M Trafford

Clerk:              Mrs J Murray

09/03/01          Chairman’s Remarks

The Chairman welcomed members to the meeting.

09/03/02          Apologies for Absence

Cllrs Petty and Barrett sent their apologies and these were accepted.

09/03/03          Declarations of Interest

          None

09/03/04          Minutes of the Previous Meeting

On a proposal from Cllr Mrs Murphy, seconded by Cllr Elkington, it was agreed by all that the notes of the meeting held on 18^th February 2009 were approved and signed.

09/03/05          Report from representatives from outside bodies

PCSO M Trafford informed members that there had been one theft from a motor vehicle.

County Cllr R Hiscox reported that the last business meeting of LCC had been held prior to the County Council Elections and they approved a change to the decision making procedures.

District Cllr Mrs S Rawlins reported that the Council Tax bills have been sent out for the 2009/2010 financial year and funding reviews have taken place, increases have been kept as low as possible.

7.43pm Cllr Brumpton arrived.

The Market Rasen swimming pool (£4.5m) remains in the budget, but could be replaced by a scheme for an outdoor Lido – this is a long term sports development scheme and they are working with local sports clubs and De Aston School.  A Master Plan is being developed and will take a number of years to complete. The Council is confident that the monies will be recovered from their investments in Icelandic banks.

7.45pm Cllr Creese arrived.

Cllr Elkington asked Cllr Mrs Murphy to apologise for the comments she had made that were contained in the minutes of the Three Tier Cluster meeting held on 31.1.09. Cllr Mrs Murphy apologised and said that it had not been her intention to infer that the Council was reactive rather than proactive and she would rectify this at the next meeting on 4.4.09.

09/03/06          Clerk’s Report and Action Plan

Action Plan items:

Road off Honeyholes Lane – Information sent to school & LCC Solicitor – no response to date

Manor Farm – Quote for hedging plants obtained

Sports Pavilion – Clerk, JM & FE met with Will Saville 11.3.09 - WREN grant application – board date is 19.3.09.

Play Equipment – new Cone Climber ordered and goal posts delivered, pour in repair kit received.

Oak Wood – report awaited from the Nettleham Woodland Trust

Bus Stops – letter sent 17.2.09 – no response to date

149

09/03/07          Financial Matters

On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to accept the following accounts for payment:

09/03/08          Grant Requests

Mencap: Request for funding was refused as the Council’s policy is to support local organisations.

Lincolnshire Police - LIVES First Responders: On a proposal from Cllr Brumpton, seconded by Cllr Mrs Wright, following a majority vote (6 for, 1 against), it was RESOLVED to grant £100.00 on 1^st April 2009.

09/03/09          Clerk’s Annual Review

                        The working group consisting of Cllrs Mrs Wright, Prestwood and Brumpton had met and recommended to members that due to the present financial climate, a 3% rise on the Clerk’s current salary and no spinal point will be awarded with effect from 1^st April.  Pension arrangements are to remain the same. Cllr Mrs Murphy thanked the Clerk for her assistance. On a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to accept their recommendation.

09/03/10          Correspondence

                        WLDC – Information booklet for members 18.2.09 & 4.3.09

WLDC – Review of WL Planning Services

Community Lincs – Calor Village of the Year Competition

PWLB – Loan repayment schedule

WLDC – Lincoln Villages Area Forum & Notice of meeting March – Apr 2009

LALC – Planning Training Seminar info 31.3.09

Community Lincs – Update February 2009

LCC – News Release re Microbiology Lab move at Lincoln County Hospital

Standards Board for England – Code of Conduct info

LALC – Code of Conduct info

Welton Police – KIN updates 22.2.09 & 4.3.09

Lincolnshire Assembly – Partnership News 25.2.09

Clerks & Councils Direct – March 2009

NALC LCR – March 2009

WLDC – Parish, Town & District Assembly 30.4.09

LCVYS – Network meeting info 16.3.09

CE Electric – Community update 2009

EM Empowerment Partnership - info

WLDC – Minutes of Committee meetings since 26.1.09

LCC – RUS Handbook Launch event 25.3.09

PC Oakes – KIN update

LALC – February 2009 newsletter

Community Lincs – Questionnaire & Best Kept Village Competition info

ULH NHS Trust – Foundation Trust Public Consultation – response by 29.3.09

150

09/03/11          Planning Matters

123567 – Mr A Sawhney – 13 Market Rasen Road – alterations and extensions to dwelling and new garden store/outbuildings

123625 – Ms L Moran – 15 Ashing Lane– alterations and extension to existing dwelling

Applications granted:

123441 – Mr D Nicholls – 10 Merleswen – extension to dwelling to form a utility room, garage and en-suite

WL Planning Services have offered the attendance of one of their officers at Parish Council meetings and it was agreed to invite an officer to attend a future meeting to explain the changes made and how planning applications will be dealt with in the future.  A list of meeting dates will be sent to them.

09/03/12          May Meeting

The Clerk will be unavailable on the third Wednesday in May due to a personal commitment and on a proposal from Cllr Mrs Murphy, seconded by Cllr Creese, following a unanimous vote, it was agreed by all and RESOLVED that Standing Order 26 is suspended and the Annual  Meeting of the Parish Council will be held on the 13^th May 2009.

09/03/13          Members’ Attendance at Meetings

On a proposal from Cllr Mrs Brumpton, seconded by Cllr Prestwood, following a unanimous vote, it RESOLVED Cllrs Creese and Mrs Murphy will attend the Planning Aid Seminar at Woodhall Spa and Land Registry/Protecting Community Land training on 31.3.09 and the Parish, Town and District Assembly on 30.4.09.

09/03/14          Welton Rural Cluster Meeting

                        Cllr Mrs Murphy will attend the meeting on 4.4.09 on behalf of the Council.

09/03/15          WLDC Funding Bid

Cllrs Mrs Wright and Elkington and the Clerk attended a meeting at WLDC with Will Saville on 11.3.09. The County Bowling committee is to send a letter of support. The Village Hall Committee has supplied a list of users. The Leisure Fund has been reduced to £380,000.

09/03/16          Green Waste Skips

                        The second Saturday in April falls at Easter and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to order the skips for the 18^th and two skips will be ordered for the Lincoln Road and Market Rasen Road locations.

09/03/17          WLDC Lincolnshire Sports Partnership

A letter of introduction has been received and they will be invited to a future meeting to discuss their services.  The meeting will commence at 7.00pm when a date has been agreed.

09/03/18          Village Improvement Plan

                        Members were requested to give the plan some thought and consider what involvement and which items they wished to be included in.  Cllr Mrs Murphy will write a report for the Dunholme News informing Parishioners of the content of the plan.  The Clerk read out the response from the Environment Agency (09/02/17). On main rivers the Environment Agency has a supervisory duty to ensure that owners fulfil their maintenance responsibilities as Riparian Owners.  On ordinary water courses (a watercourse that does not form part of a main river) local authorities are the operation authority undertaking this duty under the supervision of the Environment Agency.  Where watercourses pass under the roads their maintenance becomes the responsibility of the County Council Highway Authority or the Highways Agency.  The responsibility for maintaining ditch/stream/watercourse is the landowners where it runs through/adjacent to their land.  The booklet ‘Living on the Edge’ clearly explains the Environment Agency’s role and riparian responsibilities and is available online.

151

09/03/19          Best Kept Village Competition

                        A discussion took place as to the benefits of entering the competition, a vote was taken and on a proposal from Cllr Mrs Murphy, seconded by Cllr Creese, it was unanimously RESOLVED to enter the competition again this year and subscribe to the CPRE.

09/03/20          Play Areas

                        On a proposal from Cllr Prestwood, seconded by Cllr Elkington, following a vote, it was agreed by all and RESOLVED to locate the Cone Climber on the Allwood Road play area.

 09/03/21         Annual Parish Meeting

                        The Clerk will collect the key to the Old School and those that are available will assist with setting up etc.

09/03/22          POS Nursery Close Hedging

A quote has been obtained and was thought to be inappropriate, both in price and the type of hedging.  District Cllr Mrs Rawlins will seek to acquire approximately 200 Hawthorn hedging plants at no cost and will notify the Clerk; if she is unable to do so then, on a proposal from Cllr Creese, seconded by Cllr Brumpton, following a vote, it was agreed by all and RESOLVED that the Clerk will obtain a price for Hawthorn hedging and consult with the Chairman. Members who have volunteered their time will plant the hedge.

09/03/23          Nursery Close Fence

                        The matter was resolved prior to the meeting by discussion with the resident concerned.

09/03/24          Village Maintenance

                        The Manor Farm pond needs dragging.

                        The Oak View sign has been sorted out.

                        On Lincoln Road outside Gothorps it is flooding – details will be passed on to LCC

                        A request to move the 30mph sign on Lincoln Road nearer to the A46 will be made to LCC Highways

                        Manor Way – residents to be reminded re removal of stones.

09/03/25          Any Urgent Matters for discussion

                        None

Signed by the Chairman.............................…....... 15^th April 2009

  145

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18^th February 2009.

Present:         Cllrs Mrs J Wright (Chairman), F Elkington, Mrs M Murphy, Mrs P White, J Creese,

A Petty and S Barrett

Also Present: District Cllr Mrs S Rawlins and PCSO M Trafford

Clerk:              Mrs J Murray

09/02/01          Chairman’s Remarks

The Chairman welcomed members to the meeting.

09/02/02          Apologies for Absence

Cllrs M Prestwood and T Brumpton sent their apologies and these were accepted.

09/02/03          Declarations of Interest

          None

09/02/04          Minutes of the Previous Meeting

On a proposal from Cllr Petty seconded by Cllr Creese, it was agreed by all that the notes of the meeting held on 21^st January 2009 were approved and signed.

09/02/05          Report from representatives from outside bodies

PCSO M Trafford informed members that there were no reported crimes for the previous month. Members asked him to look into the low bikes that some children in the village are using, as they cannot be seen easily and could cause an accident.

District Cllr Mrs S Rawlins asked for an update on the grant funding bid to WLDC in respect of the new pavilion and she informed members that the monies in the Leisure Fund were safe as they are included in the Capital Budget. She has been contacted by the Chair of Governors of Dunholme St Chad’s Primary School in respect of the monies from the Four Seasons Development that are contributed for education is held and how to access them. WLDC are cutting more than £1.5m from their budget due to increased costs and 99% of Council Tax revenue has been collected in this financial year.  Members queried the progress on the planning application in respect of Ashlin Farm and there was nothing to report on this matter. No enforcements are currently being made.

Cllrs Mrs Murphy and Creese reported that they had met with members of Welton Parish Council to discuss the development of a Community Emergency Plan and further information is to be sought regarding the possibility of meeting with other Parishes who have completed this task.

09/02/06          Clerk’s Report and Action Plan

Action Plan items:

Road off Honeyholes Lane – Registration confirmed – inform school & LCC Solicitor

Manor Farm – met with contractor, seats have been delivered and will be installed asap - newly planted trees to be spread further apart

Sports Pavilion – Clerk, JM & FE meeting arranged with Will Saville 4.3.09 @ 9.15am - WREN grant application – board date is 9.3.09.

Play Equipment – quotes for play equipment and goal posts on Allwood Road play area received

Irrigation System for Bowls Green – completed

Oak Wood – report awaited from the Nettleham Woodland Trust

Bus Stops – new contact name supplied and letter sent

The Clerk reminded members about the dedication of Monks Wood which is taking place on 26^th February at 2.30pm at which the Chairman will also plant a tree on behalf of the Parish Council.

09/02/07          Financial Matters

The Clerk reported that £100,000 from the Reserve Account has been invested in a High Interest Bond.

  146

The Clerk reported that she will be attending the SLCC Conference on 27^th/28^th February in Stoke-on-Trent and requested a contribution of £58.50 towards her attendance and travel costs be made and on a proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a vote, it was unanimously RESOLVED to do this.

On a proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to accept the following accounts for payment:

09/02/08          Correspondence

                        WLDC – Information booklet for members 3.2.09

Wicksteed - brochures

LCC – Area Response Teams info

Lincolnshire Police Authority – on line budget survey

Community Lincs – Inspire Newsletter No 2

LALC – Info on Water utilities, Sustainable communities and spring assemblies

LCC – Environmentally friendly info

LCC – Public Rights of Way – access mapping and the definitive map

Playsafe Playgrounds – company info

Community Lincs – various information and courses being held

McKinnells – confirmation of registration of land

PC D Oakes - info on bogus callers

Mr & Mrs King – re state of beck

St Chad’s PCC – thank you for grant

Dunholme St Chad’s – response to Village Improvement letter

Standards Board – Code of Conduct DVD

Dunholme Old School Centre – response to Village Improvement letter

Welton Rural Cluster – minutes from 31.1.09 meeting

Help the Aged – cold weather info

Community Lincs/LALC – Village of the Year Competition info

09/02/09          Planning Matters

                        None

09/02/10          Clerk’s Annual Review

                        The working group consisting of Cllrs Mrs Wright, Prestwood and Brumpton had not had the opportunity to meet and the matter was deferred to the next meeting.

09/02/11          Staff Hourly Rates

                        On a proposal from Cllr Petty, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to increase the hourly rate to £7.00 with effect from 1^st April 2009.

09/02/12          Grass Cutting Contract 2009

Three quotes had been sought and two were received and on a proposal from Cllr Elkington, seconded by Cllr Creese, following a vote, it was agreed by all and RESOLVED that the contract should be awarded to Veolia ES (UK) Ltd with the specification that the grass should be cut at least once every three weeks.  The grass around the War Memorial will be cut separately at a cost £5.00 per cut every two weeks.

09/02/13          Village Maintenance Contract 2009

Three quotes had been sought and received and on a proposal from Cllr Creese, seconded by Cllr Petty, following a vote, it was agreed by all and RESOLVED that the best value quote should be accepted and a one year contract was awarded to

147

Philip Westman Landscapes Ltd.  A quote for the purchase and planting of additional hedging on the POS at the end of Nursery Close will be sought.

09/02/14          Green Waste Skips

Three quotes had been sought and one received and on a proposal from Cllr Barrett, seconded by Cllr Elkington, following a unanimous vote, it RESOLVED that this service should be retained and skips will be provided from April to October inclusive on the second Saturday of each month at a monthly cost of £800.00.  The location of the skip on Tennyson Drive had caused a problem to residents last year and it was decided that two skips will be located next to the lay-by on the Parish Council owned playing field on Allwood Road on a trial basis.

09/02/15          Welton Rural Cluster Meeting

Cllr Mrs Murphy and the Clerk had attended the meeting on 31.1.09. Many of the issues raised are common to most Parishes; particularly with regard to Highways matters and County Cllr Hiscox confirmed at the meeting that an officer from that department will be invited to attend the next meeting in April.

09/02/16          Play Areas

                        A number of prices and quotes had been sought for different types of equipment and on a proposal from Cllr Creese, seconded by Cllr Petty, following a vote, it was agreed by all and RESOLVED to purchase a 3.3m Cone Climber from Playdale at a total cost of £7,293.00 including installation and safety surfacing to be installed, the location of the equipment will be considered at the next meeting.  On a proposal from Cllr Creese, seconded by Cllr Barrett, following a vote, it was agreed by all and RESOLVED to purchase new goal posts for the Allwood Road play area at a cost of £540.00. Quotes for installation will be sought.

09/02/17          Village Improvement Plan

                        Cllrs Mrs Murphy, Creese and Barrett had developed a Village Improvement Plan, which had been circulated to members, with the proposal that it should be implemented within a three year timescale. Two residents had offered to walk the footpaths and Cllr Creese will liaise with them.  Members were requested to give the plan some thought and consider what involvement and which items they wished to be included in.  The Clerk was requested to enquire of the Environment Agency, the extent of their responsibility with regard to the beck and what riparian responsibilities they and residents have?

09/02/18          Annual Parish Meeting

                        The Clerk reported that the Old School was only available on the evening of 23^rd March and on a proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a vote, it was agreed by all and RESOLVED that the hall be booked and refreshments will be offered at the conclusion of the evening; a budget of £50.00 was set for the purchase of drinks and nibbles. A presentation of the Welton-by-Lincoln Parish Plan by Cllr Ian Turvey, Chairman of Welton-by-Lincoln Parish Council and Hugh Gilfedder, Chairman of the Parish Plan Monitoring Committee will be made prior to the meeting, which will commence at 7.00pm.

09/02/19          Village Maintenance

The Clerk will chase LCC regarding the surface at the entrance to Manor Farm where it is now sinking and the Anglian Water boxes on Wentworth Drive.

It was reported that a resident on Manor Way has placed large stones on Council owned land and a letter will be sent, with a copy to LCC, requesting their removal.

A resident on Nursery Close has reported damage by the grass cutters to his fence and he will be asked for date on which the incident occurred.

09/02/20          Any Urgent Matters for discussion

                        None

Signed by the Chairman..............................…....... 18^th March 2009

  141

A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 21^st January 2009.

Present:         Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, Mrs M Murphy, T Brumpton, Mrs P White, J Creese, A Petty and S Barrett

Clerk:              Mrs J Murray

09/01/01          Chairman’s Remarks

The Chairman welcomed members to the first meeting of 2009 and thanked Mary Hollingsworth and Will Saville from WLDC for attending prior to the meeting to discuss the funding bid.

09/01/02          Apologies for Absence

County Cllr R Hiscox sent his apologies and these were accepted.

09/01/03          Declarations of Interest

          Cllrs Mrs Wright, Prestwood and Elkington declared personal interests in agenda items 16 and 17 as members of the DDIBC.

09/01/04          Minutes of the Previous Meeting

On a proposal from Cllr Elkington, seconded by Cllr Barrett, it was agreed by all that the notes of the meeting held on 17^th December 2008 were approved and signed.

09/01/05          Report from representatives from outside bodies

None present to report.

09/01/06          Clerk’s Report and Action Plan

The Clerk had nothing to report on this occasion.

Action Plan items:

Road off Honeyholes Lane – Confirmation from the Land Registry for the registration of the land awaited.

Manor Farm – meeting with contractor arranged for 25.2.09.

Sports Pavilion – Clerk, JM & FE to meet with Will Saville to discuss further . WREN grant application – costings and cashflow submitted review date was 12.1.09.

Play Equipment – ongoing – quotes for goal posts on Allwood Road play area to be sought.

Irrigation System for Bowls Green – work commenced.

Oak Wood – report sent to the Nettleham Woodland Trust – garden waste is being dumped in the wood and a letter will be sent to residents whose properties abut the wood

Bus Stops – chased again – no response to date

On a proposal from Cllr Creese, seconded by Cllr Barrett, following a vote (4 for, 4 against) to install the seats in addition to the benches and on an alternative proposal from Cllr Elkington, seconded by Cllr Brumpton, following a vote (4 for, 4 against - Cllr Mrs Wright cast a deciding vote for), it was RESOLVED by a majority vote to remove the benches and install the seats on Manor Farm adjacent to the pond, the benches will be re-sited at a later date.

09/01/07          Correspondence

                        LCC – Notes from Welton Rural Cluster Meeting 8.11.08

WLDC – Information booklet for members 19.12.08

Nettleham Woodland Trust – invitation to tree planting 26.2.09

The Lincolnshire Playing Fields Assoc – Request for funding

LCR – January 2009 edition

LCC – Invitation to Welton Rural Cluster Meeting 31.1.09

LCC – Project for getting the unemployed back to work info

Clerks & Councils Direct – January 2009 edition

LCVYS Lookout – January 2009 edition

WLDC – Information booklet for members 13.1.09

WLDC – DVD Code of Conduct & Standards Committee Appointment of PC Representative

WLDC – Gainsborough Growth Point

Lincolnshire Police – info update

Wicksteed – play equipment info

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WLDC – Changes to refuse and recycling service

WLDC – Notice of Meeting of the Council 26.1.09 & Minutes since 1.12.08

The Lincolnshire Playing Fields Assoc – Grant info

United Lincolnshire Hospitals NHS Trust – Public Consultation

Community Lincs – Newsletter January 2009

WLDC – Waste Services Roadshows

RSS - play equipment inspections and maintenance info

Brayford Plastics – copy of request for grit bin/LCC response

Mencap – request for support

LCC – Children’s Centres info

Communities & Local Government – Code of recommended practice on local authority publicity – response by 12.3.09

09/01/08          Planning Matters

Applications received:

123441 – Mr D Nicholls – 10 Merleswen – extension to dwelling to form a utility room, garage and en-suite

Applications granted:

123296 – Mr & Mrs Gregson – Springfield, 16 Market Rasen Road – side extension to dwelling with link to garage

09/01/09          Financial Matters

On a proposal from Cllr Petty, seconded by Cllr Mrs Murphy, following a vote, it was unanimously RESOLVED to accept the following accounts for payment:

09/01/10          Precept Demand 2009/2010

On a proposal from Cllr Elkington, seconded by Cllr Prestwood, following a vote, it was unanimously RESOLVED that precept request was signed and countersigned by the Clerk.

09/01/11          St. Chad’s PCC

                        A request for continued assistance with a grant towards grass cutting costs has been received and on a proposal from Cllr Brumpton, seconded by Cllr Creese, following a vote, it was unanimously RESOLVED to make a contribution of £500.00 to be paid after the 1^st April.

09/01/12          WL Citizen’s Advice Bureau

A request for support had been received and it was decided to decline on this occasion in preference of providing support to local organisations.

09/01/13          Welton Rural Cluster Meeting

Cllr Mrs Murphy was nominated as the Parish Council’s representative to attend the meeting on 31.1.09.

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09/01/14          LCC Website

County Cllr Hiscox had made a request for photographs of Parish Councils within his ward to be published on his LCC website and on a proposal from Cllr Barrett, seconded by Cllr Mrs Murphy, following a majority vote, it was unanimously RESOLVED not to participate in order to protect the privacy of members.

09/01/15          Nettleham Woodland Trust

An invitation has been received for members to attend the dedication of Monks Wood by Mrs Joy Monks, in memory of her late husband Dennis Monks on 26^th February at 2.30pn, Cllrs Mrs Wright and Mrs Murphy and any other members who are available will attend.  It was suggested that the Council should plant a tree and permission will be sought for this.

09/01/16          DDIBC Matters

                        Cllr Mrs Wright reported that the light bulb had required replacing in the outside security lights and has passed the invoice to the Clerk for payment.  She informed members that the five year electrical safety check is due in June and quotes will be sought.

09/01/17          Bowls Club Matters

                        Following the installation of the automatic irrigation system a small shed is required to house the electrical equipment and Cllr Prestwood had obtained three quotes, on a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a vote, it was unanimously RESOLVED to purchase from John Kaberry at a cost of £377.00 delivered and installed. It is possible that a skip may be required for the disposal of surplus soil and debris and on a proposal from Cllr Barrett, seconded by Cllr Mrs Murphy, following a vote, it was unanimously RESOLVED that if it were required Cllr Prestwood would notify the Clerk to place an order.

09/01/18          Clerk’s Annual Review

                        On a proposal from Cllr Elkington, seconded by Cllr Mrs White it was agreed by all and RESOLVED that a working group consisting of Cllrs Mrs Wright, Prestwood and Brumpton would meet to discuss this matter and report at the next meeting.

09/01/19          Village Improvement Plan

                        Cllr Mrs Murphy reported that a few responses had been received to date and she and Cllrs Creese and Barrett were working towards putting a programme together and will report in more detail at the next meeting.

09/01/20          Play Area Maintenance

                        Quotes have been obtained for wet pour repair kits and on a proposal from Cllr Creese, seconded by Cllr Elkington, following a vote, it was unanimously RESOLVED to purchase the most economical kit.

09/01/21          Village Maintenance

The Clerk had circulated copies of the Village Maintenance and Grass Cutting Schedules and these were reviewed in depth.  The new kissing gate on Nursery Close was thought to have a larger aperture than the one at the other end and might encourage use by motor cycles and this will be monitored. A letter will be sent to the contractor pointing this out and that in the future a request for the gap to be narrowed may be requested.  

9.25pm Cllr Brumpton left the meeting.

It was reported that where the surface at the entrance to Manor Farm has been patched it is now sinking and this will be reported to LCC.

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09/01/22          Consultation Documents

LCC – Fire & Rescue Integrated Risk Management Plan 2009/2010 – No response

            Communities & Local Government – Code of recommended practice on local authority publicity – No response

NALC – Publication of candidates’ addresses at UK Parliamentary elections – No response LCC – Schools Admissions – No response

09/01/23          Any Urgent Matters for discussion

                        Arrangements for the Annual Parish Meeting were discussed briefly and Cllr Ian Turvey, Chairman of Welton Parish Council and Mr H Gilfedder, Chairman of the Welton Parish Plan Monitoring Committee will be invited to give their presentation of the plan. Some initial dates were set aside and the Clerk will enquire if the Old School is available.

  Signed by the Chairman............................…....... 18^th February 2009

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A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 17^th December 2008.

Present:         Cllrs Mrs J Wright (Chairman), F Elkington, Mrs M Murphy, T Brumpton and S Barrett

Also Present: County Cllr R Hiscox and District Cllr Mrs S Rawlins

Clerk:              Mrs J Murray

08/12/01          Chairman’s Remarks

The Chairman welcomed members to the last meeting of 2008 and wished everyone a Happy Christmas.

08/12/02          Apologies for Absence

Cllr M Prestwood, Mrs P White, J Creese and A Petty sent their apologies and these were accepted.

08/12/03          Declarations of Interest

          Cllr Brumpton declared a personal interest in agenda item 15 as a resident on the Manor Farm development.

08/12/04          Minutes of the Previous Meeting

On a proposal from Cllr Brumpton, seconded by Cllr Barrett, it was agreed by all that the notes of the meeting held on 19^th November 2008 were approved and signed. On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, it was agreed by all that the notes of the meeting held on 24^th November 2008 were approved and signed.

08/12/05          Report from representatives from outside bodies

County Cllr R Hiscox reported that the minutes from the Parish Liaison meeting held on 8^th November will be circulated and the next meeting was planned for 31.1.09. A letter requesting permission for photographs of members to be taken for publication on his website will be sent out. The LCC Pension Fund is a concern to the Council and Council Tax payers may have to meet the eventual shortfall, although currently not an issue, it could become one in the future. The Children’s Services department, in which he is taking a personal interest that it measures up to expectations and a serious view is being taken at a senior level to ensure that it does what it says it is doing and that if systems are not followed correctly they could result in failure by individuals.

                        7.45pm Cllr Mrs Murphy arrived

08/12/06          Clerk’s Report and Action Plan

The Clerk had nothing to report on this occasion.

Action Plan items:

Road off Honeyholes Lane – Confirmation from the Land Registry for the registration of the land awaited.

Manor Farm – meeting with contractor to be arranged in February. Cllr Prestwood will purchase a padlock which will fit the current suite of keys for the Ashing Lane POS gate.

Sports Pavilion – WLDC bid submitted. WREN grant application – costings and cashflow to be submitted.

Play Equipment – ongoing

Nursery Close/Ashing Lane –kissing gate completed – to be stained and new padlock fitted

Irrigation System for Bowls Green – Cllr Prestwood to be contacted by Javelin

Oak Wood – report sent to the Nettleham Woodland Trust

Bus Stops – chased again – no response to date

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08/12/07          Correspondence

                        ICO – Freedom of Information Act – Publication Scheme (Agenda item)

WLDC - Trinity Arts Centre Jan – April 2009

CAB – request for assistance (Agenda item)

WLDC – Notice of Meetings, Remuneration Panel Meeting, Flood Fair, Minutes since 29.9.08

WLDC – Parish Precept Subsidy Arrangements, Wheels2Work

SMP – Info on play equipment

WREN – letter of acknowledgement & request for further info

EMDA – News Autumn edition

Nettleham Woodland Trust – Correspondence re Monks Wood (Agenda item)