To keep all parishiners informed this page includes the previous council meeting minutes. If
previous minutes not displayed here need to be referred to then contact the Parish Clerk
ANNUAL PARISH MEETING
The Annual
Parish Meeting took place on Monday 23rd March in the Old School Market Rasen Road. The meeting was chaired
by Cllr Mrs Janet Wright, Chairman of the Parish Council. Nine members of the public were in attendance.
Prior
to the meeting, Ian Turvey, former Councillor and Chairman of Welton-by-Lincoln Parish
Council
and Hugh Gilfedder, Chairman of the Parish Plan Monitoring Committee gave a presentation of the Welton-by-Lincoln Parish Plan.
The next meeting of the Dunholme Parish Council will be the Annual Parish Meeting on Wednesday 17th March 2010 at 7.00pm in the Jubilee room of the Dunholme Village
Hall. The monthly Parish Council meeting will follow immediately afterwards
Annual Report 2009
Chairman’s
Report
Garden
waste skips have once again been provided by the Parish Council, at a monthly cost of £745.00.
The Council
have agreed again to grant St. Chad’s Church the sum of £500.00 to help towards their
grass cutting costs.
We have
been actively seeking funding from West Lindsey to assist with the cost of providing a purpose built pavilion for use by the
football teams, hopefully a resurrected tennis club, and the outdoors bowls club. We have also applied for grant aid to WREN.
If we are not successful with obtaining funding we will consider modular type buildings.
Councillor
Mrs Mandy Murphy, together with a small working group have complied a 3 year improvement plan for the village.
The Council
are pleased to report that the Nettleham Woodland Trust and volunteers, including children from local schools, has planted
over 9000 trees in the new Nettleham Woodland Trust reserve, to be named Monk’s Wood at the end of Ashing Lane. They anticipate that in February 2010 more trees will be planted. Overall
the woodland will cover approx. 19 hectares of land, a very large asset to the village and future generations
An automatic
irrigation system has been installed on the outdoor bowls green, paid for with a grant from the Awards For All Lottery Fund.
A Christmas
tree and lights were installed within the St Chad’s Primary School grounds, with their kind permission, the switching
on ceremony and carol singing took place at the beginning of December and we hope to make this an annual village event.
Kissing
gates have been installed at the end of the footpath off Nursery Close, 4 trees have been planted and hedging plants will
complete this years landscaping of the area.
Three
large planters were positioned on the green around the War Memorial, albeit rather late in the flowering season, but proved
to be very attractive, with one neighbour willing to look after and maintain them and another neighbour willing to plant and
maintain the flowers around the war memorial itself, the area has been much enhanced. The Council’s appreciation of
their efforts must be recorded.
Cllr Mrs Janet Wright, Chairman,
Dunholme Parish Council
Financial
Report
The income
for the Parish Council this year is in the region £68,000. The precept (the money allocated by WLDC) was £27,000 and when
setting the precept for 09/10 the Council has been very mindful of the current economic climate and kept the increase to only
£1,000.
DDIBC
generated income of £36,000 and other income has been gained by the interest earned on bank accounts, although at the present
time and for the foreseeable future this is considerably reduced, the LCC contribution received towards the cost of grass
cutting in the village was £1,764.00, tennis courts, football pitch and bowling green
hire fees.
The Council
was successful in its bid to the Big Lottery Awards for All Grant scheme is securing an award of £5,940 for an automatic irrigation
system for the bowls green. Let’s hope we get the weather this year to allow it to be used!
The new
pavilion is being actively pursued and a grant funding application is being put together to WLDC for £84,334 from their Leisure
Fund and a grant application to WREN (Grants awarded under the Landfill Communities Fund) for £50,000 has been unsuccessful,
it seems they all want someone else to commit funds before they do, chicken and egg situation unfortunately, but we will keep
bidding.
Monies
in the bank total £150,000 and this includes reserves for the maintenance of POS areas and the insurance claim monies for
the pavilion. £60,000 has been paid over to the Council for the future maintenance of the Manor Farm development.
Annual
expenditure has been in the region of £75,000 and includes monies used to purchase new benches and seats, floral displays
for the War Memorial
The Council
has again this year provided green waste skips at an annual cost of £5,500.
Grants
awarded to local groups/organisations have included £600 to the Dunholme News, £500 to the Parochial Parish Council towards
their grass cutting costs for the churchyard and graveyard and £100 to the Scouts who did the village good turn by helping
out on our clean up of the village one evening last May.
Repairs
to the Tennis Courts fencing were carried out at a cost of £700 and it is hoped in the future that the Tennis Club can be
resurrected, although the Courts are well used on a first come, first served (excuse the pun) basis.
Extensive
maintenance of hedges, trees, the playing fields and woodland areas has been carried out totalling £4,500. Grass cutting costs
were £4,500.
The working
group formed to look at the play areas in the village have been busy reviewing the equipment and a new Cone Climber has been
purchased at a total cost of £7,500 and is to be located on the Allwood Road
play area.
For the
first time this year, the Council Christmas tree was displayed outside the school and for the relatively low cost of £200
(tree, new lights and refreshments), an enjoyable evening was had by all, approximately 200 turned up from all areas of the
community and the school itself, it is planned to make this an annual event.
The recently
formed working group have developed a three year Village Improvement Plan and has aspirations to spend funds on a number of
projects including flower tubs, village signs, improved grass cutting.
Julie
Murray
Proper and Responsible Financial
Officer
182
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village
Hall on 20th January 2010.
Present:
Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, T Brumpton, J Creese,
S Barrett and Mrs M Murphy
Also
Present: County and District Cllr Mrs S Rawlins
Clerk:
Mrs J Murray
10/01/01
Chairman's Remarks The Chairman welcomed
members to the first meeting of 2010.
10/01/02
Apologies for Absence On a proposal from Cllr
Mrs Wright, seconded by Prestwood, it was agreed by all following a unanimous vote to accept apologies and reasons for absence
from Cllrs Petty and Mrs White. 10/01/03
Clerk's Appointment Cllr Brumpton reported
that he, Cllrs Mrs Wright and Mrs Murphy had interviewed two candidates for the position and recommend to the Council that
Laura Richardson be appointed as Clerk and RFO for 10 hours per week on Spinal Point 15, which will be reviewed following
a six month probationary period. On a proposal from Cllr Prestwood, seconded by Cllr Elkington, following a unanimous vote,
it was RESOLVED that she should be appointed from 17th February 2010. 10/01/04 Declarations
of Interest Cllrs Mrs Wright, Prestwood and Elkington
declared personal interests in agenda items 13 and 14 as members of the DDIBC. 10/01/05
Minutes of the Previous Meeting On a proposal
from Cllr Prestwood, seconded by Cllr Mrs Murphy, it was agreed by all that the notes of the meeting held on 16th
December 2009 were approved and signed. 10/01/06
Report from representatives from outside bodies County
and District Cllr Mrs S Rawlins was not present to report. Cllr
Barrett reported that he had attended the Village Hall Committee meeting; they had a number of successful functions over the
Christmas period, but gas pipes had been stolen from the outside of the building.
10/01/07
Clerk's Report and Action Plan The Clerk reported
that Cllr Prestwood had collected the free trees/hedging from the Trees for Lincolnshire Communities Scheme. 09/12/08
It had not been necessary to purchase a new computer screen as there was a three year warranty on the broken one and it will
be replaced.
7.50pm County and District Cllr Mrs S Rawlins
arrived
Action Plan items: Road off Honeyholes Lane - McKinnells have been instructed.
Sports Pavilion - Planning Permission
granted and Building Regulations from to be completed and submitted with payment. Trees for Lincolnshire Communities - Cllr Prestwood to collect - locations
to be decided. Play Equipment
- 2 offers have been received for the goal posts. Cone Climber and Twister ordered for Kennington Close play area -
delivery late January Village Improvement
Plan - MP/JM/MM site meeting with resident re Oak posts. Village Spring clean in May to be arranged. Bulbs ordered
and planted on the Pinfold. Oak Wood -
Riseholme College have inspected and are drawing up a 3 year plan Bus
Stops - response received and confirmed additional stops to be implemented - request a bus stop sign to be erected
- can the PC contribute to the cost?
Cllrs Prestwood
and Creese had met with the resident who raised concerns regarding the location of the Oak posts. These were addressed
although not all his points were agreed upon. The Council has taken on board that consultation with residents who may
be affected by works carried out, should be considered more carefully in the future. An e-mail regarding the meeting has been
received and an appropriate response will be sent to the resident.
183 10/01/08
Correspondence
WLDC - Information booklet for
members 23.12.09 LALC - Notice
of moving, Courses 2010, Youth Worker contact details, News Dec edition EMDA
- News - Winter edition Community Lincs
- News - December edition Lincs Police
Authority - Appointment of Independent Member WLDC
- Granting Dispensations, Credit Crunch Lincs
Police - Police Report Jan 2010 Clerks
& Councils Direct - January issue Lincs
Police - Chief Constable's 6 monthly update East
Midlands Fire & Rescue - info re control centres WLDC
- Information booklet for members 15.1.10, Notice of Council Meeting 25.1.10, Minutes of Committee Meetings since 30.11.09,
Important Workshop 27.1.10 LCC
- After Copenhagen Conference on Climate Change 26.1.10 Stagecoach
- e-mail re Bus Stops Mr A King
- e-mail re Pinfold Mr G Jackson
- e-mail re road surfaces and parking on Allwood Road (forwarded to LCC) Village Hall Committee - gas pipes removed and request for additional security
measures Consultation Documents LCC - Fire & Rescue's integrated risk management
planning annual action plan 2010/2011 LALC
- contact - response by 31.1.10
10/01/09
Planning Matters
Applications received: 125343 - Mr & Mrs B Wykes - Field House, Lincoln Road, Welton
- to erect kitchen and lounge extension Applications
granted: 125038 - Mrs S Howard
- Glenholme, Lincoln Road, Welton - 20m x 40m woodfibre horse exercise area - additional information 125019 - Mr & Mrs H Wykes - Dunholme Lodge,
Lincoln Road, Welton - demolition and replacement of existing garden store building 124928 - Dunholme Parish Council - rear of Village Hall, Honeyholes
Lane - erection of two modular units to replace the existing ones
10/01/10 Financial
Matters On a proposal from Cllr Mrs Murphy, seconded
by Cllr Brumpton, following a vote, it was unanimously RESOLVED to accept the following
accounts for payment:
| Payee | For | 616.00 | Philip Westman Landscapes Ltd | Village maintenance contract/Oak Wood works | 76.81 | Dunholme St Chad's PTA | Refreshments for Christmas tree event | 114.60 | Mr
J Atkin | Village Caretaker
pay | 339.64 | Mrs J Murray | Clerk's Salary + expenditure | 511.75 | Veolia ES (UK) Ltd | Erection of Oak posts on Pinfold | 26.07 | SCIS UK Ltd | Computer cartridges | 100.00 | R Bertins | Bulbs
for Pinfold | 16.80 | M Prestwood | Cllrs travel expenses for collection of trees/hedging | 684.25 | WLDC | Building Regulations fee |
|
|
|
| From | For | 2.67 | HSBC | Interest
on 14 Day Notice A/c | 0.04 | HSBC | Interest on Bowls Hall Fund |
10/01/11
Precept Demand 2010/2011 On a proposal from
Cllr Mrs Murphy, seconded by Cllr Brumpton, following a vote, it was unanimously RESOLVED that the precept
request was signed and witnessed.
10/01/12
Four Seasons Close A letter has been received
from Miller Homes outlining their preferred maintenance requirements for the areas of POS and it was agreed that a meeting
will be arranged with them to discuss this matter. 184 10/01/13
DDIBC Lease This matter was deferred to the
next meeting.
10/01/14
DDIBC Maintenance Following the receipt of a
letter from the Village Hall Committee, quotes will be sought for enhanced CCTV coverage. As an immediate measure, on a proposal
from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED that warning
signs will be erected around the buildings informing members of the public that the premises are under CCTV surveillance.
During the damage made to the gas pipes, the electric earth wire had been cut and a quote has been obtained for its repair
and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED
that this should be accepted.
10/01/15
Village Maintenance and Grass Cutting Contracts 2010 Village Maintenance Three quotes have been
received and on a proposal from Cllr Brumpton, seconded by Cllr Elkington, following a unanimous vote, it was RESOLVED
that the contract was awarded to Philip Westman Landscapes Ltd., subject to clarification of the price for cutting
the Laurel hedge on Beech Close. Grass Cutting Three quotes have been received and on a proposal from Cllr Prestwood, seconded
by Cllr Brumpton, following a unanimous vote, it was RESOLVED that the contract should be awarded to Veolia
ES (UK) Ltd. The grass around the War Memorial will be cut separately.
10/01/16
Sports Pavilion
Following previous discussions and quotes obtained, the final cost of the two modular units will
be £45.809.00 including delivery to site and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, following
a unanimous vote, it was RESOLVED to purchase these from Elliott Hire. The Football Clubs will be notified
that work will commence as soon as possible.
10/01/17
Building Regulations
On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a vote, it was unanimously
RESOLVED to submit the application form with the appropriate fee.
10/01/18 Oak
Wood
Cllr Elkington reported on meetings that have been held with The Witham Third District Internal Drainage Board.
The required works have been agreed and work was to have commenced as soon as possible, but due to financial constraints on
the part of LCC Highways they are to be postponed until April, although the removal of trees will take place in the next few
weeks so that it does not interfere with wildlife during the nesting season.
10/01/19 Goal
Posts
Two offers have been received and on a proposal from Cllr Creese, seconded by Cllr Prestwood, following a vote, it
was unanimously RESOLVED to accept the highest offer.
9.10pm Cllr Brumpton left the meeting
10/01/20
'Fit Kids' and 'Over 45's' facilities Cllr Mrs Murphy reported that this initiative
is a managed partnership with the Lincolnshire Sports Partnership; they are willing to hire the Village Hall for any sport/activity
to take place on a trial basis for one month at no cost to the community.
10/01/21
Village Improvement Plan
The matter was deferred to the next meeting.
185
10/01/22
A46/Ashing Lane Junction A resident has sent a copy of a letter he has written to LCC Highways expressing concerns regarding safety at this
junction and on a proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was agreed following a unanimous vote to write
a letter to LCC supporting his concerns, a copy will be sent to County Cllr Mrs S Rawlins.
10/01/23 WLDC
Correspondence It was felt that the minutes of WLDC Committee
meetings are received quite a time after the meetings have taken place and it was queried whether they could be sent out sooner.
District Cllr Mrs Rawlins pointed out that they are available on the website soon after the meetings, but due to printing
constraints are sent out in hard copy later.
10/01/24
WLDC Tree Preservation Order on Anderson It was questioned as to what action will be taken by WLDC with regard to the maintenance of these trees and a letter
will be sent.
10/01/25
Village Maintenance The
Clerk informed members that a number of potholes have appeared throughout the village following the recent cold spell and
they have been reported to LCC; she has also requested that they make an inspection of the roads.
Streetlight column 7 Monckton Way/Kennington Close is out - report to LCC
Hedge overhanging the footway from 18 Honeyholes Lane - report to LCC
10/01/26
Consultation Documents LCC
- Fire & Rescue Integrated Risk Management Plan 2010/2011 - No response LALC - Contact will remain through the Clerk
10/01/27
Any Urgent Matters for discussion
Items for February agenda - Arrangements for the Annual Parish Meeting and a request for financial support from the Lincolnshire
Playing Fields Association.
Litter Collector - request to pick up from beyond the village signs up to the A46. Dog Fouling - again a problem in the village -
report to WLDC
WLDC Planning Department - request an update
Signed
by the Chairman .................................................... 17th February 2010
179
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme
Village Hall on 16th December 2009.
Present:
Cllrs Mrs J Wright (Chairman), M Prestwood, F Elkington, S Barrett, A Petty, Mrs M Murphy and J Creese
Also
Present: PCSO M Trafford and 4 members of the public
Clerk:
Mrs J Murray
09/12/01 Chairman's
Remarks The Chairman welcomed everyone to the meeting and thanked members of the public for addressing Councillors
prior to the meeting regarding the installation of oak posts on the Pinfold, Beck Lane and drainage works in Oak Wood.
09/12/02 Apologies for Absence On
a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, it was agreed by all following a unanimous vote to accept apologies
and reasons for absence from Cllrs Brumpton and Mrs White. County and District Cllr Mrs S Rawlins also sent her apologies.
09/12/03 Declarations of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared a personal interest in agenda items 11 and 12 as members of the DDIBC.
Cllr Petty declared a personal interest in agenda item 18 as a serving Police Officer.
09/12/04
Minutes of the Previous Meeting On a proposal from Cllr Mrs Murphy, seconded by Cllr Mrs Wright, it
was agreed by all, following a vote, that the notes of the meeting held on 18th November 2009 were approved and
signed.
09/12/05 Report from representatives
from outside bodies Cllrs Mrs
Murphy and Barrett had attended the LALC AGM and reported that it had been very useful; presentations were made by the Emergency
Environmental Planning Officer and Youth groups.
PCSO M Trafford informed members that there had recently been a theft of a bicycle in the village, but this was thought to
have been a friendly prank and there were no other crimes or incidents to report.
Cllr Mrs Wright reported that she had attended the tree planting event at Watts Wood - 2,566 trees were planted in one hour.
She will be assisting in the judging for the design of the entrance. The Christmas tree lighting event had been well
attended and very successful once again.
09/12/06
Clerk's Report and Action Plan. Action Plan items: Road off Honeyholes Lane
- agenda item to instruct Solicitor to act on behalf of the Council Manor Farm - ongoing maintenance
- none currently required Sports Pavilion - Planning application is in the consultation period.
Building Regulations will be required. New quote for one unit to include a storage bench. Trees for Lincolnshire
Communities - Cllr Prestwood to collect. Locations to be decided. Play Equipment - Cone Climber
and Twister ordered. Play equipment inspections will be carried out in January. There has been some interest in the goal posts.
Equipment needs painting. Moss to be cleared from the safety surfacing on all play areas. Village Improvement
Plan - Bulbs have been ordered for planting on the Pinfold. Oak posts have been installed and a site visit will be
made by Cllrs Prestwood, Creese and Mrs Murphy following a complaint from a resident regarding access to his property. Cllrs
Mrs Murphy confirmed the additional planters are still available and will investigate their collection and installation. Oak
Wood - The group from Riseholme College have made two visits to draw up a 3 year plan.
180 09/12/07
Correspondence
WLDC - Information booklet for members 2.12.09 WLDC - Parish, Town & District Council
Assembly 12.4.10 WLDC - Agenda for extraordinary meeting 14.12.09 WLDC - Precept
info WLDC - Parish Matters, Notice of Meetings & Minutes of Committee Meetings since 28.9.09 WLDC
- Requirement for Building Regulations on app for units WLDC - Enforcement Policy Community
Lincs - Rural Links Autumn/Winter 2009 Environment Agency - raising awareness of current environmental
issues William Farr School - invitation to Christmas Concert Continental
Landscapes Ltd - Company information The Witham Third District Internal Drainage Board - response
re Ownership of Land enquiry & information regarding proposals for works to be carried out Mr A Pache
- copy of correspondence re road junction to LCC EKM Ltd - Christmas card WLDC
- Parish Matters, Agenda for Standards Committee meeting 21.12.09 @ 6.30pm Lincs LIN - Health Care
in Lincolnshire - have your say LCR - Winter 2009 edition Consultation Document LCC
- Fire & Rescue's integrated risk management planning annual action plan 2010/2011
09/12/08
Financial Matters On a proposal from Cllr Mrs Wright seconded by Cllr Petty, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment:
Expenditure 51.75 Homeshield
VAT on CCTV Contract 70.00 Philip Westman
Landscapes Ltd Christmas tree 63.12
Dunholme Old School Committee
Website costs 386.00 Veolia ES (UK) Ltd
Grass cutting 140.39 J Atkin
Village Caretaker pay 339.28 Mrs J Murray
Clerk's salary and expenses 247.20 HM Revenue
& Customs PAYE due to 5.1.10 25.00
Welton Computer Services
PC Maintenance 18.37
M Prestwood
Christmas tree lights Income 0.04
HSBC
Bowls Hall Fund A/c Interest 2.58
HSBC
14 Day Notice A/c Interest 200.00 Welton Boy's
FC
Pitch Hire 935.94 HM Revenue & Customs
VAT Refund
The Clerk
reported that the computer screen no longer works and on a proposal from Cllr Petty, seconded by Cllr Mrs Murphy, following
a unanimous vote, it was RESOLVED to set a maximum budget of £150.00 to purchase a replacement.
09/12/09 Planning Matters
Applications received: 125038 - Mrs S Howard - Glenholme, Lincoln Road,
Welton - 20m x 40m woodfibre horse exercise area - additional information 124928 - Dunholme
Parish Council - rear of Village Hall, Honeyholes Lane - erection of two modular units to replace the existing
ones Applications granted: 124694 - Mr T Mansfield (SPE International
Ltd) - Honeyholes Lane - extension to existing factory unit and additional parking area TPO
Order: Location - The Green, Anderson
09/12/10
Access Road off Honeyholes Lane
The LCC Solicitor cannot act on behalf of the Parish Council and therefore needs to appoint its own and on a proposal
from Cllr Mrs Murphy, seconded by Cllr Petty, following a unanimous vote, it was RESOLVED to instruct McKinnells.
It has been confirmed that the Parish Council will not incur any costs in the transfer and these will be met by the School/LCC.
181 09/12/11 DDIBC Lease
The matter was deferred
to the next meeting.
09/12/12 DDIBC
Maintenance The matter was deferred to the next meeting for quotes to be received
09/12/13
Clerk's Interviews There have been two applicants to date. It was agreed that a working group
consisting of Cllrs Mrs Wright, Mrs Murphy and Brumpton will carry out the interviews in the New Year.
09/12/14
Wood's End Tree Maintenance Following a request from a resident and the receipt of a quote; on a
proposal from Cllr Petty, seconded by Cllr Prestwood, following a unanimous vote it was RESOLVED to accept
the quote to carry out maintenance, but not to fell any trees.
09/12/15
Village Maintenance and Grass Cutting Contracts
Amendments have been made to the schedules and these will be sent out to tender. It was agreed that Cllrs Prestwood
and Elkington will in future check through invoices prior to payment.
09/12/16
Sports Pavilion The matter was deferred to the next meeting for quotes to be received
09/12/17
'Fit Kids' and 'Over 45's' facilities
The matter was deferred to a future meeting.
09/12/18
Welton and Dunholme Police Community Liaison Initiative
A recent meeting had been held at the Black Bull when it had been decided to commence a ‘Keep our Village Clean'
campaign. It was agreed that the Council does not need to take any further action. A village spring clean will take
place in May.
09/12/19 Oak Wood Drainage
Works A letter has been circulated to members to consider the proposals from The Witham Third District
Internal Drainage Board regarding essential remedial works they wish to progress. It was agreed that Cllrs Elkington
and Prestwood together with Mr Curtis of 35 Lincoln Road will meet with their representatives to discuss the matter and on
a proposal from Cllr Creese, seconded by Cllr Petty, following a unanimous vote it was RESOLVED that if the
members of the Council are satisfied with the proposals following their meeting, permission would be granted for the works
to take place as soon as possible. Cllr Creese requested that he be informed when the meeting is arranged and would attend
if available.
09/12/20 Village Maintenance
and Play Areas
None required at the currant time.
09/12/21 Any
Urgent Matters for discussion None
Signed by the Chairman.......................................... 20th January 2010
175 A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall on 18th November
2009. Present: Cllrs
Mrs J Wright (Chairman), F Elkington, T Brumpton, Mrs P White, S Barrett and Mrs M MurphyAlso
Present: One member of the public Clerk:
Mrs J Murray 09/11/01
Chairman's Remarks The Chairman welcomed members to the meeting and thanked
Mr King for addressing members prior to the meeting regarding the installation of oak posts on the Pinfold, Beck Lane. 09/11/02 Apologies for Absence On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all following a unanimous vote to
accept apologies and reason for absence from Cllrs Prestwood and Creese. 09/11/03
Declarations of Interest
Cllrs Mrs Wright and Elkington declared a personal interest in agenda items 12 and 13 as members of the DDIBC.
09/11/04 Minutes of the Previous Meeting On a proposal from Cllr Brumpton, seconded by Cllr Mrs White, it was agreed by all, following a vote, that the notes
of the meeting held on 21st October 2009 were approved and signed.
09/11/05 Report from representatives from
outside bodies None present. 7.50pm Cllr Mrs Murphy
arrived 09/11/06
Clerk's Report and Action Plan The Clerk reported that permission has not be granted
by LCC for the installation of an electricity box on the area of green open space on Mainwaring Close where it was planned
to site the Christmas tree in future years. It was agreed that an unlit tree outside the church would not be visually pleasing. Action Plan items: Road off Honeyholes Lane - the insurance
liability is now with the school and the Council needs to decide on their next action. Manor
Farm - Pond maintenance has been carried out Sports Pavilion - Planning
application has been returned and requires more information and plans to a different scale than those submitted. Cllr Barrett
has done these - quotes being obtained for site clearance, preparation, electrical and plumbing work Play
Equipment - Cone Climber and Twister ordered. Christmas Tree Event -
Friday 4th December at 6.30pm - tree to be delivered 27.11 and PTA organising refreshments. Village Improvement Plan - Planters - winter planting completed. On a proposal from Cllr Mrs Murphy,
seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to set a budget of £100.00 for
the purchase of bulbs to be planted on the Pinfold. Oak posts have been ordered. Oak Wood
- Cllr Prestwood has met with a representative of Riseholme College and they are willing to assist with this project
and visit in the near future to draw up a plan of action. 09/11/07
Correspondence
WLDC - Information booklet for members 28.10.09 WLDC - Parish Matters
- e-mail addresses WLDC - Standards Committee - appointment of PC representative WLDC - response re Mr Ward's letter Bluefin - DDIBC
Flood Damage claim NALC - Certificate for Cllr Murphy - Power of Well Being LCC - Gritting Routes 2009/2010 176 WLDC - Information booklet for members 11.11.09 WLDC
- Agenda for Extraordinary meeting 17.11.09 Clerks & Councils Direct - November
edition CAB - Request for funding HQN Ltd
- Rural housing WLDC - Credit Crunch - we can help LCC
- Erection of structures on the highway form for planters Royal British Legion Poppy Appeal
- Thanks for donation Mr & Mrs Gothorp - letter of thanks Homeshield - Quote for CCTV maintenance The Lincs PFA -
request for funding (Dec agenda) WLDC - Copy of revised register of electors LCC - Bus Timetable Nov 2009 Minerals & Waste Core Strategy
& Development Management Policies - revised issues & options - response by 18.12.09 09/11/08 Financial Matters On a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED
to accept the following accounts for payment:
Expenditure 136.45
R Bertins (Rudies Roots) Winter planting of containers 165.00 Philip Westman Landscapes Ltd
Village maintenance 50.56
BT plc Telephone
charges 386.00 Veolia
ES (UK) Ltd Grass
cutting 114.60 J Atkin Village
Caretaker pay 400.71 Mrs J Murray Clerk's
salary and xpenses 30.00 Finishing
Touch Flowers 1095.00 Philip Westman Landscapes Ltd Village
maintenance 56.30 S Barrett Travel
expenses & OS map 345.00 Homeshield
Ltd CCTV
maintenance Income 0.04
HSBC
Bowls Hall Fund A/c Interest 2.72
HSBC 14
Day Notice A/c Interest 513.00 Bluefin Insurance
claim monies for DDIBC 09/11/09
Planning Matters
Applications received: 125014 - Mr & Mrs B Wykes
- Field House, Lincoln Road, Welton - proposed xtension to garden room to form new workshop and WC 125011 - Mr & Mrs H Wykes - Dunholme Lodge, Lincoln Road, Welton - alterations
and extension to existing ménage 125019 - Mr & Mrs H Wykes -
Dunholme Lodge, Lincoln Road, Welton - demolition and replacement of existing garden store building 125038 - Mrs S Howard - Glenholme, Lincoln Road, Welton - 20m x 40m woodfibre horse
exercise area Applications granted: 124641
- Mr I Potter - 58 Lincoln Road - extension including garage with workshop over TPO Amenity Assessment of trees: Location - The Green, Anderson 09/11/10 Sports Pavilion The planning application has been returned by WLDC with the requested information and drawings. Revised quotes for
the units have been received, but a further quote will be requested for an additional bench with storage underneath.
Quotes for dismantling and disposing of the old units, preparation of the site and connection to services have been received
and on a proposal from Cllr Brumpton seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to
accept the lowest quote.
09/11/11
Access Road off Honeyholes Lane On a proposal from Cllr
Mrs Murphy, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED that the area of land
to be transferred from the Parish Council to the School is as defined on the plan provided to the school approximately from
the gate to the playing field up to the school entrance and to include the area up to the fence adjacent to the playing field.
It was agreed that the Council will accept no payment for the land to be transferred and the school should meet any legal
costs incurred by the Council. 177 09/11/12 DDIBC Lease
On a proposal from Cllr Mrs White, seconded by Cllr Mrs Murphy, following a unanimous
vote, it was RESOLVED to elect Cllr Brumpton to Chair the meeting for this agenda item, due to Cllrs Mrs
Wright and Elkington not taking part in this agenda item except to give advice when requested.
The working group of Cllrs Brumpton, Creese and Mrs White had met and considered a number
of options to assist the DDIBC with their request to reduce the amount paid annually to the Parish Council. Their recommendation
is that the DDIBC continues to cover the Public Works Loan Board payments of £23,672.26 until the loan is paid off,
the annual insurance premium and CCTV maintenance contract will be reimbursed to the Council and the sum of £1,500 put
aside for repairs. The DDIBC will continue to pay its own service charges. Therefore the DDIBC will pay the PWLB
payments and the amount for repairs to the Parish Council in two instalments in March and September each year. The next payment
is due on 31st March 2010 and will take into account the first instalment paid in September 2009, the insurance
premium and CCTV maintenance. In future years the insurance premium and CCTV costs will be reimbursed as and when they
become due. It is proposed that a new lease for a two year term will be drawn up and the Clerk will consult with the
Solicitor regarding this. A letter will be sent to the DDIBC informing them of the Council's decision. On a proposal from Cllr Brumpton, seconded by Cllr Barrett and following a unanimous vote (excluding Cllrs
Mrs Wright and Elkington) it was RESOLVED to accept the recommendation of the working group. 09/11/13 DDIBC Maintenance
The matter was deferred to next meeting for quotes to be received. 09/11/14
CCTV Maintenance Following the receipt of three quotes, on a proposal from Cllr
Brumpton, seconded by Cllr Barrett, following a unanimous vote it was RESOLVED to accept the quote from the
current contractor. 09/11/15 Clerk's
Resignation The Clerk had tendered her resignation at the conclusion of the October meeting
and the Chairman had requested an advertisement to be placed in the Dunholme News. Two applications have been received
to date and the advertisement will appear again in the December issue. Interviews will take place in January.
Richard Enderby of LALC has suggested that they are able to put Councils in touch with Clerks who are available for work and
the information will be forwarded to him. A copy of the job description and pay scales will be provided to the Chairman. 09/11/16 Green Waste Skips A discussion took place on the provision of this service and on a proposal from Cllr Elkington, seconded by Cllr
Mrs Murphy, following a unanimous vote it was RESOLVED to order skips for April, May and October only, as
all households are now provided with a green bin by WLDC at no cost. 09/11/17
Christmas Tree Event
This was covered in the Action Plan items. 09/11/18
Consultation Documents LCC - Minerals and Core Waste
Strategy - Issues and Options - no comments WLDC - Central Lincolnshire Housing
Market Area Strategic Housing Land Availability Assessment - Site Suggestion Form - no comments 178 09/11/19
Village Maintenance and Play Areas Street nameplates - request the Caretaker to
wash them and take down any posters. Tennyson Drive/Barrett Grove needs re-surfacing at junctions
- this will be reported to LCC. The trees and hedging at one end of the Village Hall car park
require some maintenance and a quote has been received for the work and on a proposal from Cllr Brumpton, seconded by Cllr
Barrett and following a unanimous vote it was RESOLVED to accept the quote. 09/11/20
Budget 2010/2011 A working party consisting of Cllrs Mrs Wright, Prestwood, Creese,
Brumpton and the Clerk had met to discuss the matter and proposed a precept of £29,000. On a proposal from Cllr Brumpton,
seconded by Cllr Barrett, following a vote, it was unanimously RESOLVED to request a precept amount of £29,000. 09/11/21 Any Urgent Matters for discussion
None Signed by the Chairman..........................................
16th December 2009
159
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 17th June 2009.
Present:
Cllrs Mrs J Wright (Chairman),
M Prestwood, F Elkington, Mrs M Murphy, Mrs P White, S Barrett and T Brumpton
Clerk:
Mrs J Murray
09/06/01
Chairman’s Remarks
The Chairman welcomed members to the meeting.
09/06/02
Apologies for Absence
Cllr Creese sent his apologies and these were accepted.
County & District Cllr Mrs S Rawlins also sent her apologies.
09/06/03
Declarations
of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared a personal interest in agenda items 18 and 19 as members of the DDIBC and Outdoor Bowls club. Cllrs Prestwood and Mrs Murphy declared a personal interest
in agenda item 11 as Caretaker and a Governor of Dunholme St Chad’s Primary School.
09/06/04
Minutes of the
Previous Meeting
On a proposal from Cllr Elkington, seconded by Cllr Barrett, it was agreed by all that
the notes of the meeting held on 13th May 2009 were approved and
signed.
09/06/05
Report from
representatives from outside bodies
None present.
09/06/06 Clerk’s Report
and Action Plan
Clerk reported:
§ Land Registry – I have not as yet dealt with these enquires
§ Lincolnshire Village of the Year Competitions – we did not make
it through to the next round, the finalists are Belchford, Caistor, Donington and Silk Willoughby
§ Dropped kerbs on Honeyholes Lane/Ryland Road junction – confirmation
has been received from LCC that this will be put into their schedule of works
Action Plan items:
Road off Honeyholes Lane – a further letter will be sent to the school requesting that the matter be brought to a conclusion prior to
1st September 2009
Manor Farm
–seats and benches have been installed.
Sports Pavilion – An update will be given on the agenda item
Play Equipment
– The Cone Climber post and safety surfacing have been installed on Allwood Road and the Clerk was requested to chase
the contractor for completion. Prices for the installation of the goal posts
need to be reviewed as they are over the budget set - 09/04/13 refers. Cllrs
Elkington and Mrs White have visited other villages to look at their play areas for ideas.
Village Improvement Plan – The planters have been installed and planted up. A letter of thanks will be sent to Barry North for his kind
donation of the planters and installation. Quotes are being sought for work on the Pinfold and War Memorial. Cllr Creese is meeting the contractor to discuss the tree work.
Village Caretaker – The vacancy has been advertised and contract/job description circulated to members.
Oak Wood –
no progress to date
Bus Stops –
no progress to date
09/06/07
Correspondence
WLDC – Information booklet for members 19.5.09
WLDC – Annual West
Lindsey Area Forum info
LCC – road closure
CPRE – Spring 2009
Newsletter
WLDC – Response re
planning queries from APM
LCC – response re
request for dropped kerbs at Honeyholes Lane/Ryland Road junction
CPR for LIVES – thanks
for donation and newsletter
SoHBAC - details of Upskill
Me Programme
East Midlands Regional Assembly – Options consultation launch info
WLDC – Information
booklet for members 12.6.09
WLDC –Notice of Council
Meeting 22.6.09
WLDC – Minutes of
Committee Meetings since 20.4.09
CPRE – letter of thanks
for affiliation fee
160
09/06/08
Planning Matters
Applications received:
124289 – Mr B Willson – Land at The Old Coach House, Ashing Lane – Reserved
Matters to erect one house and garage (Outline Planning App M06/P/0591 approved on 1.8.06)
Applications granted:
123919 – Nettleham Woodland Trust – Watts Wood, Ashing Lane – to remove
1.5m of hedge to provide pedestrian access between Watts Wood and the new woodland
124021 (LCC Ref W38/124021/09) – Greentech Ltd - Horncastle Lane – to erect waste storage building
09/06/09
Financial Matters
On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment.
On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a unanimous vote,
it was RESOLVED to approve the Council’s accounts for 2008/2009 and complete the Annual Return prior to submission
to the external auditor.
Expenditure
227.90
ACIS Group Plc
Garage Rent
3392.50 Bluefin Insurance Services Ltd Insurance renewal
2720.00 SOS Skip Hire & Haulage Ltd Skip Hire
484.88
Veolia ES (UK) Ltd
Grass cutting
13.00
Robert Acton Product Design
Bag holder for litter collection
438.00 R &
S L North (Builders) Ltd
Concrete bases for benches and
installation of seats and benches
53.13
S Waller
Internal Auditor
19.20
F Elkington
Cllrs Travel Expenses
114.60
J Atkin
Village Caretaker pay
354.64
Mrs J Murray
Clerk’s salary and expenses
Income
0.04
HSBC
Bowls Hall Fund A/c Interest
1.18
HSBC
14 Day Notice A/c Interest
127.40
HSBC
High Interest Bond A/c Interest
09/06/10
Grants Policy
The Clerk was asked to check that when grants are awarded that a special
resolution under section 137 monies should be referred to in the minutes.
Members could not recollect a formal decision having been made at the last meeting regarding a Grants Policy and it
was not minuted as such. Requests are received at different times of the year
and each application should be decided on its merits at the time it is received and not set a specific date. The budget will
also be taken into account at the time of receipt and during the decision making process. On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following
a unanimous vote, it was RESOLVED to not to adopt a Grants Policy and treat each application
individually.
09/06/11
Grant Requests
Dunholme St Chad’s Primary School: A request for a contribution towards the cost of decorating
the Community Room has been received and on a proposal from Cllr Brumpton, seconded by Cllr Elkington, following a unanimous
vote it was RESOLVED to grant £100.00 for materials when the work is carried
out.
Welton and District PDA: Due to the withdrawal of funds by WLDC a request
has been received towards their running costs and it was the opinion of those present that this is a very worthwhile cause
and on a proposal from Cllr
Brumpton, seconded by Cllr Mrs Wright, following a unanimous vote it was RESOLVED
to make a grant of £200.00.
09/06/12
Village Caretaker
There is one applicant in addition to the currently temporary post holder and Cllrs Mrs Wright, Prestwood and Brumpton will carry out interviews and
report at the next meeting.
161
09/06/13
New Pavilion
The
Clerk had a meeting with Will Saville from WLDC and his suggestion was to reduce the size of the building. Members discussed
the length of time this matter has been on the table and the lack of progress with funding from WLDC. The funding stream has been reduced yet again and members discussed re-visiting their original plan to
go ahead with a modular type building which could proceed more speedily with majority of the funding already in place. Companies
who were approached previously will be asked to re-quote for a modular type building. The Clerk will investigate obtaining
a loan through the PWLB and make enquiries from LALC. The Clerk will also go through the budget to identify any monies that
can be used from Reserves. Cllr Prestwood will to speak to suppliers and report at the next meeting.
09/06/14
Trees along A46 Village Boundary
Residents whose properties abound the A46 had approached the Council prior to the meeting regarding the trees/shrubs
that are now growing out of control and need work urgently. On a proposal from
Cllr Mrs Murphy, seconded by Cllr Prestwood, following a vote, it was agreed by all and RESOLVED
to support their request with a letter to LCC Highways.
09/06/15
Parish Champion
A WLDC initiative to appoint someone to identify and co-ordinate street cleansing issues
and on a proposal from Cllr Prestwood, seconded by Cllr Mrs White, following a unanimous vote, it was agreed by all and RESOLVED that Cllr Mrs Murphy was nominated.
09/06/16 Floral Displays
R & S L North very kindly donated 5 planters and 7 sites had been identified. It was
discussed whether or not to purchase two more, but it was decided to see how well the existing ones survive and leave it until
next year. It was agreed that there would be no point in having them empty in
the winter months and quotes will be obtained for planting them again in the autumn.
09/06/17
Village Questionnaire
Cllr Mrs Murphy circulated
a draft copy to members, this was to bring the improvement plan to the rest of the village and on a proposal from Cllr Mrs Murphy, seconded by Cllr
Brumpton, following a unanimous vote, it was RESOLVED to put this into the Dunholme News for distribution and to place a copy of the Village Improvement Plan
on the Notice Board. The questionnaires will be handed in at the Spar shop from which permission had been sought.
09/06/18 DDIBC Matters
The members of the DDIBC have paid for the internal decorating of the club and do not
have sufficient funds to decorate externally, a quote has been obtained and further quotes will be sought for the front doors
and 3 fire doors. The CCTV monitoring and recording unit requires replacing with digital rather than tapes and a quote is
to be obtained for this.
09/06/19
Bowls Green
There has been a problem
with rabbits getting in under the conifers and the quote obtained for the removal of plants and new fencing was extortionate. The area requires re-fencing and further quotes will be obtained.
09/06/20
Football Pitches
Enquiry from another Football team
in principle OK but put it in writing for consideration. Have consulted with present team that plays on the field and could
co-ordinate their fixtures.
09/06/21 Annual Play Equipment Inspection
The Clerk circulated details of the Digley Associates Scheme and was requested to ask for qualifications and provide more quotes for the next meeting.
162
09/06/22
Goal Posts
Quotes obtained are over the budget set at the April meeting, minute number 09/04/13 refers. On a proposal from Cllr Brumpton, seconded by Cllr Prestwood, following a majority
vote (4 for, 2 abstentions, 1 against), it was RESOLVED to
accept the most economical quote.
09/06/23
Wood’s End
A request has been received from a resident for maintenance to the trees/shrubs.
This is contained in the Village maintenance contract and the Clerk has spoken to the contractor.
09/06/24
Village Maintenance and Play Areas
Cllr Mrs White reported that she and Cllr Elkington had visited a number of neighbouring village play areas with various
equipment and safety surfaces. Zigzag Twisters looked good and most of the play equipment was Wicksteed and Playdale. Some
had designated fenced areas. All were designed for the under 12’s. Dunholme has more equipment than most sites, but it is basic and we have 3 sites. There is no legal requirement for fencing. The grass maintenance is not good. Allwood
Road play area has plenty of equipment, it was suggested to re-plan what is there and how it is maintained and look at the
other sites. It was decided to evaluate how the new Cone Climber operates and consider purchasing another for the Kennington
Close play area. It was also suggested that another bench be installed there too. The Parish Council has added to what was
installed by the developer at the time the estate was built.
Outside 17 Lincoln Road broken concrete cover - report to LCC
Between 25 and 27 Lincoln Road cover 4ft x 2ft tarmaced over outline can be seen – report to LCC.
Request the Caretaker to clear Village Hall/DDIBC around building edges of weeds.
LCC have recently been flushing gullies, but have only done some and missed Ryland Road/Lincoln Road.
Vans parked on the grass verge near 30mph – report to LCC SBS 01529 461958 as the grass cutters are unable to
cut the grass and try and find out why they are there.
09/06/25
Any Urgent Matters for discussion
None
Signed by the Chairman...................................….......
15th July 2009
155
The Annual Meeting of Dunholme Parish Council was held in the School Hall at Dunholme St.
Chad’s Primary School on 13th
May 2009.
Present:
Cllrs Mrs J Wright (Chairman),
F Elkington, J Creese, S Barrett and Mrs M Murphy
Also Present: County Cllr R Hiscox and District Cllr Mrs S Rawlins
Clerk:
Mrs J Murray
09/05/01
Election of Chairman
On a proposal from Cllr Creese, seconded by Cllr Barrett, that Cllr Mrs Murphy be elected
Chairman it was followed by a further proposal from Cllr Elkington, seconded by Cllr Petty that Cllr Mrs Wright be elected,
a vote was taken giving both members an equal number of votes and on a casting vote taken by the Chairman, giving a majority,
it was RESOLVED that Cllr Mrs Wright was elected to be Chairman.
09/05/02
Election of Vice-Chairman
On a proposal from Cllr Elkington, seconded by Cllr Petty, following a vote (4 for,
1 abstention) it was RESOLVED that Cllr Prestwood
was elected Vice-Chairman.
09/05/03
Apologies for Absence
Cllrs Prestwood and Mrs White sent their apologies and these were accepted.
09/05/04
Declarations
of Interest
Cllrs Mrs Wright and Elkington declared a personal interest in agenda item 20 as members of the
DDIBC.
09/05/05
Minutes of the
Previous Meeting
On a proposal from Cllr Creese, seconded by Cllr Elkington, following a vote, it was agreed
by all that the notes of the meeting held on 15th April 2009 were
approved and signed.
09/05/06 Report
from representatives from outside bodies
County Cllr Hiscox reported that the County Council’s finances were currently under control, but this may
not be the case in future years due to the credit crunch. If there is a downturn
in businesses paying rates this will have an effect on the income to the Council. Local Government Pension Schemes may have
to look to the Government for support in years to come. With the election coming up on 4th June he is not sure
that the three tier cluster meetings will continue if he were to lose his seat, but hoped they would as all those attending
has said that they benefited from them.
Dist. Cllr Rawlins reported that the District Council was also experiencing lean times and it was likely that 3%
cuts would be made in the future. There were no elections for the District Council
this year and the decision has been made not to hold elections every four years and still to elect by thirds. A consultation
on the executives arrangements is to be debated.
09/05/07
Clerk’s
Report and related matters
· The Land Registry has sent out an e-mail regarding the re-registration
of PC land under the Commons Act 2006 – I have searched the Search Sheets and Decision Letters and there is nothing
listed for Dunholme, but I did come across an old document under the Commons Act 1965 showing that the land known as The Green,
south of the Church, is registered to the Parrish Council.
· Village Improvement Plan (VIP) - no one should do anything without
first getting it agreed at Council whether their name is against it or not and that any correspondence/quotes should be through
the Clerk. If members wish to do anything that their name is against then it needs to be reported at the next Council meeting
under the VIP item on the agenda.
· Annual Audit date is 30.6.09
156
· Honeyholes Lane/Ryland Road junction footpath – request for dropped
kerbs – no response as yet.
· Council Tax Bills – a response has been received from WLDC regarding
the query as to why it states an increase of 7% on the bills when in fact it was only 3.7% which has been circulated to members.
· WLDC Flooding problems correspondence has been circulated and could
you let me know of any areas you wish to convey to them.
· Lincolnshire Best Kept
Village
and Village of the Year Competitions – the entry forms have been completed and submitted. The comments from last year’s
marking sheet particularly pointed out litter and mess outside the Spar shop and not many hanging baskets or floral displays.
Action Plan items:
Road off Honeyholes Lane – Information has been sent to the school &
LCC Solicitor and chased no response to date
Manor Farm
- On a proposal from Cllr Creese, seconded by Cllr Elkington, following a unanimous vote it was RESOLVED to accept the quote for R & S L North (Builders) Ltd for concrete bases and installation of the benches
and seats. Cllrs Elkington and Petty would meet to decide where they are to be
located.
Sports Pavilion – Letters of support from the Schools have been received.
Play Equipment – Goal posts to be installed and Cone Climber to be located at Allwood
Road.
Village Improvement Plan (VIP) – Permission has been received from LCC for the location of floral displays around the village and
Cllr Mrs Murphy and the Clerk are to meet with the LCC Officer on 14.5.09 to show him the sites.
Village Caretaker – An appointment has been made on a 3 month Temporary Contract while the vacancy is advertised.
Oak Wood –
report still awaited from the Nettleham Woodland Trust.
Bus Stops –
chased again - no response to date
8.30pm County Cllr Hiscox left the meeting.
09/05/08
Correspondence
WLDC –
Information booklet for members 15.4.09 & 30.4.09
WLDC – Notices of
Meetings May, June & July
LCC – road closure
Clerk’s & Councils Direct – May 2009
Kompan – play equipment
brochure
Resident – letter re footpath 57 (reported to LCC)
WLDC – Street Cleansing
newsletter
WLDC – Standards Committee
Annual Report
WLDC – Draft Corporate
Plan 2009/12
Equality & Human Rights Commission – Public Sector Duties
Clement Keys – Annual
Audit Return 31.3.09
G&A Beckett –
Quote for earth to boiler at DDIBC
Welton & District Patient & Doctors Association – Request for donation
ACIS – Corporate Brochure
& Newsletter
Community Lincs –
Rural Links Spring/Summer edition 2009
LALC – Volunteering
Opportunities for Schoolchildren
LALC – Sustainable
Communities Act
LALC – Re-registration
of Common Land
LCC/ LALC – County Plans
PC D Oakes – Police
update
Digley Associates –
Play equipment inspections
WLDC – Flooding problems
Dykes/ditches/Watercourses
William Farr – letter
of support re pavilion
WLDC – response re
% Council Tax on bills
McKinnells – response
re PC paperwork
Awards for All – Final
Grant info
Dunholme St Chad’s –
letter of support re pavilion
LCC – Highways &
Traffic Speed Limit Policy
157
09/05/09
Financial Matters
On a proposal from Cllr Petty, seconded by Cllr Mrs Wright,
following a vote, it was unanimously RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
50.00 |
Mrs
J Wright |
Spiral
Guards for Manor Farm hedge |
|
12.00 |
Dunholme
Old School |
Hire
of hall for APM |
|
7.60 |
Mrs
J Wright |
Cllrs
Travel expenses |
|
18.88 |
Mr
F Elkington |
Cllrs
Travel expenses |
|
500.00 |
Dunholme
St Chad’s PCC |
Grant
for grass cutting |
|
32.80 |
Mr
J Creese |
Travel
expenses |
|
129.53 |
Mr
R Lewis |
Village
Caretaker pay & expenses |
|
350.24 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
110.00 |
The Soccer Store |
Brackets for goal posts |
|
|
From |
For
|
|
0.75 |
HSBC |
Interest
on Chq A/c |
|
118.90 |
HSBC |
Interest
on 14 Day Notice A/c |
|
0.04 |
HSBC |
Interest
on Bowls Hall Fund |
|
28,000.00 |
WLDC |
Precept |
09/05/10
Appointment of Representatives on Committees
On a proposal from Cllr Mrs Wright, seconded by Cllr Petty, it was RESOLVED and
unanimously agreed to appoint the following representatives:
Village Hall Committee - Proposer Cllr Mrs Wright, seconded by Cllr Petty –
elected Cllrs Prestwood and Barrett
DDIBC Committee - Proposer
Cllr Mrs Wright, seconded by Cllr Petty – elected Cllrs Prestwood and Elkington
Outdoor Bowls Committee - Proposer
Cllr Mrs Wright, seconded by Cllr Elkington – elected Cllr Prestwood
Dunholme Old School Committee – Proposer
Cllr Creese, seconded by Cllr Mrs Wright – elected Cllr Mrs White
Graham Matthews Youth Club Management - Proposer Cllr Elkington, seconded by Cllr Petty
– elected Cllr Creese
8.45pm Cllr Mrs Murphy arrrived
09/05/11
Appointment of Planning Group
On a proposal from Cllr Petty, seconded by Cllr Barrett, it was RESOLVED and unanimously agreed to appoint
Cllrs Mrs Wright, Creese, Brumpton and Elkington.
09/05/12
Planning Committee
There have been no Planning matters during the last month to deal with.
Planning Application withdrawn:
123625 – Ms L Moran – 15 Ashing Lane
– alterations and extension to existing dwelling
09/05/13
Charitable Trust
Cllr Creese had suggested that the Council should consider
forming a Charitable Trust for the areas of land in the Parish Council’s ownership to ensure they were kept in perpetuity
for the village. Further information is available on the Fields in Trust website.
09/05/14
Village Caretaker
John Atkin has been employed on a three month temporary contract while the vacancy is advertised. The working group will report at the next meeting.
09/05/15
Access Road off Honeyholes Lane
On a proposal from Cllr Mrs Wright, seconded by Cllr Mrs Murphy, following a unanimous vote it was RESOLVED to send a letter to LCC that the land will be blocked off if there has been no response by the next meeting.
158
09/05/16
New Pavilion
It was suggested that a letter of support from the Over 45’s Activator who gave a presentation at a previous meeting,
should be asked for outlining the development of new sports that could be introduced and played in the new building. A meeting
will be arranged between the working group and Welton Boy’s Football Club to discuss how the playing field and facilities
at Dunholme fit in with their Development Plan.
09/05/17
Village Improvement Plan
Cllr Creese had circulated ideas for discussion and on a proposal from Cllr Petty, seconded by Cllr Barrett, following
a unanimous vote it was RESOLVED to obtain quotes for the suggested work on the
Pinfold and War Memorial. On a proposal from Cllr Creese, seconded by Cllr Mrs
Murphy, following a unanimous vote it was RESOLVED to vire £500 from the Village
Maintenance budget to Grants.
A complaint has been received regarding gaps in the hedge on the Kennington Close play area and following investigation
by two members, no problem could be found.
09/05/18
Floral Displays
Three quotes had been sought and two received. On a proposal from Cllr Petty, seconded by Cllr Elkington, following
a unanimous vote it was RESOLVED to accept the quote from Ruddies Roots to supply
and plant up the containers around the village. LCC had sent a copy of their
Terms and Conditions for the installation and maintenance of the planters and on a proposal from Cllr Creese, seconded by
Cllr Petty, following a unanimous vote it was RESOLVED to sign them. R & S L North (Builders) Ltd have generously donated and installed the planters and a letter of thanks
will be sent to them.
09/05/19
Grants
This item was discussed under 09/05/17.
09/05/20
DDIBC Electrical Testing
Three quotes have been sought and received for the 5 year Electrical
Test and a quote received for an earth wire to be installed to the boiler as a legal requirement and on a proposal from Cllr Mrs Murphy seconded by Cllr Creese, following a unanimous
vote it was RESOLVED to accept the quotes from G & A Beckett.
09/05/21
Village Maintenance
The turf has not taken very well that was laid around the play
area on Kennington Close.
09/05/22 Any Urgent Matters for discussion
Cllr Petty informed members that as a member of the Police Force
he had to seek permission to become a member of the Council and this has now been officially granted and he has to re-apply
each year.
William Farr Woods – more dumping has been carried out
Signed by the Chairman...........................…....... 17th June 2009
152
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 15th April 2009.
Present:
Cllrs Mrs J Wright (Chairman),
M Prestwood, F Elkington, J Creese, Mrs M Murphy,
S Barrett and T Brumpton
Clerk:
Mrs J Murray
09/04/01
Chairman’s Remarks
The Chairman welcomed members to the meeting and reported that the Nettleham Woodland Trust
had received a grant of up to £15,000 from Star Energy for the newly planted Monk’s Wood Project and that she had been
asked to judge a competition that the Trust were holding.
09/04/02
Apologies for Absence
Cllrs Petty and Mrs White sent their apologies and these were accepted. County Cllr R Hiscox,
District Cllr Mrs S Rawlins and PCSO M Trafford also sent apologies.
09/04/03
Declarations
of Interest
None
09/04/04
Minutes of the
Previous Meeting
On a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, it was agreed by all that
the notes of the meeting held on 18th March 2009 were approved
and signed.
09/04/05
Report from
representatives from outside bodies
Representatives from County and District Councils and the Police were not in attendance.
Cllrs Mrs Murphy and Creese had attended the Land Registry/Protecting Community
Land training, which they had found very useful, one subject covered was the protection of POS areas and they
suggested that Council set up Charitable Trusts to protect the land for the village.
Cllr Creese also attended a Planning Aid Seminar at Woodhall Spa.
09/04/06 Clerk’s Report
and Action Plan
Action Plan items:
Road off Honeyholes Lane – Information sent to school & LCC Solicitor – no response to date
Manor Farm
–hedging planted by Councillors. Quote for concrete bases and fixing benches/seats to be obtained.
Sports Pavilion – more information to be obtained - WREN grant application was unsuccessful.
Play Equipment – Brackets for goal posts ordered.
Oak Wood –
report still awaited from the Nettleham Woodland Trust
Bus Stops –
no response to date
On a proposal from Cllr Creese, seconded by Cllr Brumpton,
following a unanimous vote, it was RESOLVED to set a budget of £100.00 for the installation of turf to the areas surrounding
the play equipment on Allwood Road and Kennington Close.
09/04/07
Financial Matters
On a proposal from Cllr Prestwood, seconded by Cllr Mrs Murphy, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
50.00 |
Mrs
J Wright |
Reimbursement
for spiral guards |
|
32.80 |
Mr
J Creese |
Cllrs
Travel Expenses |
|
129.53 |
Mr
R Lewis |
Village
Caretaker pay & expenses |
|
350.24 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
12.00 |
Dunholme
Old School |
Hire
of hall for APM |
|
7.60 |
Mrs
J Wright |
Cllrs
Travel Expenses |
|
18.88 |
Mr F Elkington |
Cllrs
Travel Expenses |
|
500.00 |
Dunholme
St Chad’s PCC |
Grant
for grass cutting |
|
289.50 |
LALC |
Annual
Subscription |
|
110.00 |
The
Soccer Store |
Brackets
for goal posts |
|
118.90 |
HSBC |
Interest
on 14 Day Notice A/c |
|
0.04 |
HSBC |
Interest
on Bowls Hall Fund |
|
0.75 |
HSBC |
Interest
on 14 Day Notice A/c |
|
28,000.00 |
WLDC |
Precept |
153
09/04/08 Correspondence
WLDC – Information booklet for members
25.3.09
WLDC – Notices of Meetings 20.4.09, 22.4.09 & Minutes of meetings since 2.3.09
WLDC – Agenda for Parish, Town & District Assembly 30.4.09
R Lewis – letter of resignation
Children’s Links – WL Mobile Playranger Scheme Report
Welton Parish Council – copy of presentation made at APM of Parish Plan
William Farr School
– Ofsted Report
WLDC – Street naming and numbering function
Welton, Dunholme & Scothern Group of Parishes – invitation to APCM 19.4.09
WREN – copy of response re grant application
EMDA – Magazine Winter edition 2009
East Midlands
Regional Assembly – East Midlands Regional Plan: Partial Review
ACIS –
re village improvements
Dunholme St Chad’s Primary School – re village improvements
PCSO M Trafford
– Request for funding for various projects
PCSO Powers
09/04/09
Planning Matters
Applications received:
123919 – Nettleham Woodland
Trust – Watts Wood, Ashing Lane – to remove 1.5m of hedge to provide pedestrian access between Watts Wood
and the new woodland
Applications granted:
123567 –
Mr A Sawhney – 13 Market Rasen Road
– alterations and
extensions to dwelling and new garden store/outbuildings
09/04/10
Member’s
Attendance at Meetings
It was agreed by all that Cllrs Mrs Murphy and Creese will represent the Council at the
Parish, Town & District Assembly on 30.4.09 at the Guildhall, Gainsborough.
09/04/11
Welton Rural Cluster Meeting
Cllr Mrs Murphy and the Clerk attended on 4.4.09 and as requested Cllr Mrs Murphy offered her apologies regarding remarks
made about the Council at the previous meeting. The meeting was well attended and Alan Brown, the Divisional Officer for LCC
Highways was present to answer questions on Highways issues. A government directive for all speed limits to be reviewed by
2012 is being carried out to determine if they need to be changed. The next meeting will be in June/July.
09/04/12
Village Improvement Plan
Cllr Mrs Murphy is in the process of obtaining quotes for floral displays to be placed around the village and provided
members with a plan of the locations. Two residents have also offered to walk
the footpaths and she will report on both at the next meeting.
09/04/13 Goal Posts
On a proposal from Cllr Mrs Wright, seconded by Cllr Creese, following a unanimous vote,
it was RESOLVED to set a budget of £350.00 for the installation of the new goal posts.
09/04/14
Village Maintenance
Cllr Elkington
put forward a plan for dropped kerbs to be installed on the footpath that crosses Honeyholes
Lane at the Ryland Road
end and these will be sent to LCC for their consideration.
A request was made for the dog bin to be moved on the footpath outside the Church to a less visible location in the
vicinity.
Neighbouring residents will plant and maintain the floral displays on the War Memorial green.
09/04/15 Exclusion of Public and Press
On a
proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, it was RESOLVED by a unanimous vote to exclude the public
and press to allow consideration to be given to staffing matters.
154
09/04/16
Appointment of Internal Auditor
The Clerk advised members that the Internal Auditor for Welton Parish Council was willing to take on the post for this
Council and on a proposal
from Cllr Creese, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to
appoint Stephen Waller.
09/04/17
Village Caretaker
A letter of resignation has been
received from Rob Lewis and a resident has contacted the Clerk to express an interest in the vacancy. On a proposal from
Cllr Elkington, seconded by Cllr Brumpton, following a unanimous vote, it was RESOLVED to offer the post to him on a temporary contract for three months, to enable the post to be
advertised. It was suggested that he commence as soon as possible and work with
Rob for the next two weeks prior to his leaving. A Working Group consisting of
Cllrs Mrs Wright, Prestwood and Brumpton will review the contract and job description prior to a permanent appointment being
made.
09/04/18 Any Urgent Matters for discussion
The matter of the Council Tax bills was raised and that it states the Parish Council increase is 7.1% when in fact
it was 3.7% and the enquiry to WLDC will be chased.
Signed by the Chairman...................................….......
13th May 2009
148
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 18th March 2009.
Present:
Cllrs Mrs J Wright (Chairman),
M Prestwood, T Brumpton, F Elkington, Mrs M Murphy, Mrs P White and J Creese
Also Present: County Cllr R Hiscox,
District Cllr Mrs S Rawlins and PCSO M Trafford
Clerk:
Mrs J Murray
09/03/01
Chairman’s Remarks
The Chairman welcomed members to the meeting.
09/03/02
Apologies for Absence
Cllrs Petty and Barrett sent their apologies and these were accepted.
09/03/03
Declarations
of Interest
None
09/03/04
Minutes of the
Previous Meeting
On a proposal from Cllr Mrs Murphy, seconded by Cllr Elkington, it was agreed by all that
the notes of the meeting held on 18th February 2009 were approved
and signed.
09/03/05
Report from
representatives from outside bodies
PCSO M Trafford informed members that there had been one theft from a motor vehicle.
County Cllr R Hiscox reported that the last business meeting of LCC had been held prior
to the County Council Elections and they approved a change to the decision making procedures.
District Cllr Mrs S Rawlins reported that the Council Tax bills have been sent
out for the 2009/2010 financial year and funding reviews have taken place, increases have been kept as low as possible.
7.43pm Cllr Brumpton arrived.
The Market Rasen swimming pool (£4.5m) remains in the budget, but could be replaced by
a scheme for an outdoor Lido – this is a long term sports development scheme and they
are working with local sports clubs and De Aston School. A Master Plan is being
developed and will take a number of years to complete. The Council is confident that the monies will be recovered from their
investments in Icelandic banks.
7.45pm Cllr Creese arrived.
Cllr Elkington asked Cllr Mrs Murphy to apologise for the comments she had made that were
contained in the minutes of the Three Tier Cluster meeting held on 31.1.09. Cllr Mrs Murphy apologised and said that it had
not been her intention to infer that the Council was reactive rather than proactive and she would rectify this at the next
meeting on 4.4.09.
09/03/06 Clerk’s Report
and Action Plan
Action Plan items:
Road off Honeyholes Lane – Information sent to school & LCC Solicitor
– no response to date
Manor Farm
– Quote for hedging plants obtained
Sports Pavilion – Clerk, JM & FE met with Will Saville 11.3.09 - WREN grant application – board date is 19.3.09.
Play Equipment – new Cone Climber ordered and goal posts delivered, pour in repair kit received.
Oak Wood –
report awaited from the Nettleham Woodland Trust
Bus Stops –
letter sent 17.2.09 – no response to date
149
09/03/07
Financial Matters
On a proposal from Cllr Mrs Murphy, seconded by Cllr Prestwood, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
16.56 |
Regor
Office Supplies Ltd |
Stationery |
|
7,293.00 |
EKM
Ltd |
New
Cone Climber, installation and safety surfacing |
|
104.00 |
Mr
R Lewis |
Village
Caretaker pay |
|
352.37 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
143.00 |
Dunholme
Village Hall |
Hire
of hall for PC meetings |
|
318.00 |
HM
Revenue & Customs |
PAYE |
|
25.00 |
CPRE |
Annual Subscription |
|
58.50 |
Welton
Parish Council |
Clerk’s
Training contribution |
|
11,836.13 |
Public
Works Loan Board |
Bowls
Hall loan payment |
|
|
From |
For
|
|
131.64 |
HSBC |
Interest
on 14 Day Notice A/c |
|
0.04 |
HSBC |
Interest
on Bowls Hall Fund |
|
0.63 |
HSBC |
Interest
on 14 Day Notice A/c |
|
1,240.00 |
HM
Revenue & Customs |
VAT
Repayment |
|
18,100.00 |
DDIBC |
Lease
payment |
|
|
|
|
09/03/08 Grant Requests
Mencap: Request for funding was refused as the Council’s
policy is to support local organisations.
Lincolnshire Police - LIVES First Responders: On a proposal from Cllr Brumpton, seconded by Cllr
Mrs Wright, following a majority vote (6 for, 1 against), it was RESOLVED to
grant £100.00 on 1st April 2009.
09/03/09
Clerk’s Annual Review
The working group consisting of Cllrs Mrs
Wright, Prestwood and Brumpton had met and recommended to members that due to the present financial climate, a 3% rise on
the Clerk’s current salary and no spinal point will be awarded with effect from 1st April. Pension arrangements are to remain the same. Cllr Mrs Murphy thanked the Clerk for her assistance. On a
proposal from Cllr Mrs Wright, seconded by Cllr Prestwood, following a unanimous vote, it was RESOLVED to accept their recommendation.
09/03/10
Correspondence
WLDC – Information booklet for members 18.2.09 & 4.3.09
WLDC – Review of WL
Planning Services
Community Lincs –
Calor Village
of the Year Competition
PWLB – Loan repayment
schedule
WLDC – Lincoln Villages
Area Forum & Notice of meeting March – Apr 2009
LALC – Planning Training
Seminar info 31.3.09
Community Lincs –
Update February 2009
LCC – News Release
re Microbiology Lab move at Lincoln County
Hospital
Standards Board for England
– Code of Conduct info
LALC – Code of Conduct
info
Welton Police – KIN
updates 22.2.09 & 4.3.09
Lincolnshire Assembly – Partnership News 25.2.09
Clerks & Councils Direct
– March 2009
NALC LCR – March 2009
WLDC – Parish, Town
& District Assembly 30.4.09
LCVYS – Network meeting
info 16.3.09
CE Electric – Community
update 2009
EM Empowerment Partnership
- info
WLDC – Minutes of
Committee meetings since 26.1.09
LCC – RUS Handbook
Launch event 25.3.09
PC Oakes – KIN update
LALC – February 2009
newsletter
Community Lincs –
Questionnaire & Best Kept Village Competition info
ULH NHS Trust – Foundation Trust Public Consultation – response by 29.3.09
150
09/03/11
Planning Matters
123567 – Mr A Sawhney
– 13 Market Rasen Road
– alterations and extensions to dwelling and new garden store/outbuildings
123625 – Ms L Moran
– 15 Ashing Lane– alterations and extension to existing
dwelling
Applications granted:
123441 – Mr D Nicholls
– 10 Merleswen – extension to dwelling to form a utility room, garage
and en-suite
WL Planning
Services have offered the attendance of one of their officers at Parish Council meetings and it was agreed to invite an officer
to attend a future meeting to explain the changes made and how planning applications will be dealt with in the future. A list of meeting dates will be sent to them.
09/03/12
May Meeting
The Clerk will be unavailable on the third Wednesday in May due to a personal commitment
and on a proposal from Cllr Mrs Murphy, seconded by Cllr Creese, following a unanimous vote, it was agreed by all and RESOLVED that Standing Order 26 is suspended and the Annual Meeting
of the Parish Council will be held on the 13th May 2009.
09/03/13 Members’ Attendance at Meetings
On a proposal from Cllr Mrs Brumpton, seconded by Cllr Prestwood, following a unanimous vote, it RESOLVED Cllrs Creese and Mrs Murphy will attend the Planning Aid Seminar at Woodhall Spa and Land Registry/Protecting Community
Land training on 31.3.09 and the Parish, Town and District Assembly on 30.4.09.
09/03/14
Welton Rural Cluster Meeting
Cllr Mrs Murphy
will attend the meeting on 4.4.09 on behalf of the Council.
09/03/15 WLDC Funding Bid
Cllrs Mrs Wright and Elkington and the Clerk attended a meeting at WLDC with Will Saville on 11.3.09. The
County Bowling
committee is to send a letter of support. The Village Hall Committee has supplied a list of users. The Leisure Fund has been
reduced to £380,000.
09/03/16
Green Waste Skips
The second Saturday in April falls at Easter and on a proposal from Cllr Brumpton, seconded by Cllr Mrs Murphy, following a unanimous vote,
it was RESOLVED
to order the skips for the 18th and two skips will be ordered for the Lincoln
Road and Market Rasen Road
locations.
09/03/17
WLDC Lincolnshire Sports Partnership
A letter of introduction has been
received and they will be invited to a future meeting to discuss their services. The
meeting will commence at 7.00pm when a date has been agreed.
09/03/18 Village Improvement Plan
Members were requested
to give the plan some thought and consider what involvement and which items they wished to be included in. Cllr Mrs Murphy will write a report for the Dunholme News informing Parishioners of the content of the
plan. The Clerk read out the response from the Environment Agency (09/02/17). On main rivers the Environment Agency has a supervisory duty to ensure that owners fulfil their maintenance
responsibilities as Riparian Owners. On ordinary water courses (a watercourse
that does not form part of a main river) local authorities are the operation authority undertaking this duty under the supervision
of the Environment Agency. Where watercourses pass under the roads their maintenance
becomes the responsibility of the County Council Highway Authority or the Highways Agency.
The responsibility for maintaining ditch/stream/watercourse is the landowners where it runs through/adjacent to their
land. The booklet ‘Living on the Edge’ clearly explains the Environment
Agency’s role and riparian responsibilities and is available online.
151
09/03/19
Best Kept Village
Competition
A discussion took place as to the benefits of entering the competition, a vote was taken and on a proposal from Cllr
Mrs Murphy, seconded by Cllr Creese, it was unanimously RESOLVED to enter the competition again this year and
subscribe to the CPRE.
09/03/20
Play Areas
On a proposal
from Cllr Prestwood, seconded by Cllr Elkington, following a vote, it was agreed by all and RESOLVED
to locate the Cone Climber on the Allwood Road
play area.
09/03/21 Annual Parish Meeting
The Clerk will
collect the key to the Old School and those that are available will assist with setting up etc.
09/03/22
POS Nursery Close Hedging
A quote has been obtained and was thought to be inappropriate, both in price and the type of hedging. District Cllr Mrs Rawlins will seek to acquire approximately 200 Hawthorn hedging plants at no cost and
will notify the Clerk; if she is unable to do so then, on a proposal from Cllr Creese, seconded by Cllr Brumpton, following
a vote, it was agreed by all and RESOLVED that the Clerk will obtain a price for
Hawthorn hedging and consult with the Chairman. Members who have volunteered their time will plant the hedge.
09/03/23
Nursery Close
Fence
The matter was resolved prior to the meeting by discussion with the resident concerned.
09/03/24
Village Maintenance
The Manor Farm pond needs dragging.
The Oak View sign has been sorted out.
On Lincoln Road outside Gothorps it is flooding
– details will be passed on to LCC
A request to move the 30mph sign on Lincoln Road
nearer to the A46 will be made to LCC Highways
Manor Way – residents to be reminded re removal of stones.
09/03/25
Any Urgent Matters for discussion
None
Signed by the Chairman.............................…....... 15th April 2009
145
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 18th February 2009.
Present:
Cllrs Mrs J Wright (Chairman),
F Elkington, Mrs M Murphy, Mrs P White, J Creese,
A Petty and S Barrett
Also Present: District Cllr Mrs S Rawlins and PCSO M Trafford
Clerk:
Mrs J Murray
09/02/01
Chairman’s Remarks
The Chairman welcomed members to the meeting.
09/02/02
Apologies for Absence
Cllrs M Prestwood and T Brumpton sent their apologies and these were accepted.
09/02/03
Declarations
of Interest
None
09/02/04
Minutes of the
Previous Meeting
On a proposal from Cllr Petty seconded by Cllr Creese, it was agreed by all that the notes
of the meeting held on 21st January 2009 were approved and signed.
09/02/05
Report from
representatives from outside bodies
PCSO M Trafford informed members that there were no reported crimes for the previous month. Members asked him to look into the low
bikes that some children in the village are using, as they cannot be seen easily and could cause an accident.
District Cllr Mrs S Rawlins asked for an update on the grant funding bid to WLDC
in respect of the new pavilion and she informed members that the monies in the Leisure Fund were safe as they are included
in the Capital Budget. She has been contacted by the Chair of Governors of Dunholme St Chad’s Primary School in respect
of the monies from the Four Seasons Development that are contributed for education is held and how to access them. WLDC are
cutting more than £1.5m from their budget due to increased costs and 99% of Council Tax revenue has been collected in this
financial year. Members queried the progress on the planning application in respect
of Ashlin Farm and there was nothing to report on this matter. No enforcements are currently being made.
Cllrs Mrs Murphy and Creese reported that they had met with members of Welton
Parish Council to discuss the development of a Community Emergency Plan and further information is to be sought regarding
the possibility of meeting with other Parishes who have completed this task.
09/02/06 Clerk’s Report
and Action Plan
Action Plan items:
Road off Honeyholes Lane – Registration confirmed – inform school & LCC Solicitor
Manor Farm
– met with contractor, seats have been delivered and will be installed asap - newly planted trees to be spread further
apart
Sports Pavilion – Clerk, JM & FE meeting arranged with Will Saville 4.3.09 @ 9.15am - WREN grant application – board
date is 9.3.09.
Play Equipment
– quotes for play equipment and goal posts on Allwood Road
play area received
Irrigation System for Bowls Green – completed
Oak Wood –
report awaited from the Nettleham Woodland Trust
Bus Stops –
new contact name supplied and letter sent
The Clerk reminded members about the dedication of Monks Wood which is taking place on 26th February at
2.30pm at which the Chairman will also plant a tree on behalf of the Parish Council.
09/02/07
Financial Matters
The Clerk reported that £100,000 from the Reserve Account has been invested in a High Interest
Bond.
146
The Clerk reported that she will be attending the SLCC Conference on 27th/28th
February in Stoke-on-Trent and requested a contribution of £58.50 towards her attendance and travel costs be made and on a
proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a vote, it was unanimously RESOLVED to do
this.
On a proposal from Cllr Creese, seconded by Cllr Mrs Murphy, following a unanimous vote,
it was RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
41.31 |
BT
plc |
Telephone
charges |
|
113.04 |
SOS
Skip Hire & Haulage Ltd |
Skip
hire for installation of irrigation system |
|
104.00 |
Mr
R Lewis |
Village
Caretaker pay |
|
335.85 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
5,940.48 |
Javelin
Irrigation Systems Ltd |
Automatic
irrigation system – Awards 4 All Grant |
|
510.00 |
Ecofurn
(Louth) Ltd |
Seats
|
|
238.26 |
John Kaberry Ltd |
Shed for bowls green |
|
|
From |
For
|
|
1.58 |
HSBC |
Interest
on 14 Day Notice A/c |
|
0.04 |
HSBC |
Interest
on Bowls Hall Fund |
09/02/08 Correspondence
WLDC – Information booklet for members 3.2.09
Wicksteed - brochures
LCC – Area Response
Teams info
Lincolnshire Police Authority – on line budget survey
Community Lincs –
Inspire Newsletter No 2
LALC – Info on Water
utilities, Sustainable communities and spring assemblies
LCC – Environmentally
friendly info
LCC – Public Rights
of Way – access mapping and the definitive map
Playsafe Playgrounds –
company info
Community Lincs –
various information and courses being held
McKinnells – confirmation
of registration of land
PC D Oakes - info on bogus
callers
Mr & Mrs King –
re state of beck
St Chad’s
PCC – thank you for grant
Dunholme St Chad’s –
response to Village Improvement letter
Standards Board –
Code of Conduct DVD
Dunholme Old School Centre –
response to Village Improvement letter
Welton Rural Cluster –
minutes from 31.1.09 meeting
Help the Aged – cold
weather info
Community Lincs/LALC –
Village of the Year Competition info
09/02/09
Planning Matters
None
09/02/10
Clerk’s Annual Review
The working group consisting of Cllrs Mrs
Wright, Prestwood and Brumpton had not had the opportunity to meet and the matter was deferred to the next meeting.
09/02/11
Staff Hourly Rates
On a proposal from Cllr Petty, seconded by Cllr Mrs Murphy, following a unanimous vote, it was RESOLVED to increase
the hourly rate to £7.00 with effect from 1st April 2009.
09/02/12
Grass Cutting Contract 2009
Three quotes had been sought and two were received and on a proposal from Cllr Elkington, seconded by Cllr Creese, following
a vote, it was agreed by all and RESOLVED that the contract should be awarded to Veolia ES (UK)
Ltd with the specification that the grass should be cut at least once every three weeks.
The grass around the War Memorial will be cut separately at a cost £5.00 per cut every two weeks.
09/02/13 Village Maintenance Contract 2009
Three quotes had been sought and received and on a proposal from Cllr Creese, seconded by Cllr Petty, following a vote, it was agreed by all and RESOLVED that the best value quote
should be accepted and a one year contract was awarded to
147
Philip
Westman Landscapes Ltd. A quote for the purchase and planting of additional hedging
on the POS at the end of Nursery Close will be sought.
09/02/14
Green Waste Skips
Three quotes had been sought and one received and on a proposal from Cllr Barrett, seconded by Cllr Elkington, following
a unanimous vote, it RESOLVED
that this service should be retained and skips will be provided from April to
October inclusive on the second Saturday of each month at a monthly cost of £800.00. The
location of the skip on Tennyson Drive had caused
a problem to residents last year and it was decided that two skips will be located next to the lay-by on the Parish Council
owned playing field on Allwood Road on a trial basis.
09/02/15 Welton Rural Cluster Meeting
Cllr Mrs Murphy and the Clerk had attended the meeting on 31.1.09. Many
of the issues raised are common to most Parishes; particularly with regard to Highways matters and County Cllr Hiscox confirmed
at the meeting that an officer from that department will be invited to attend the next meeting in April.
09/02/16
Play Areas
A number of prices and quotes had been sought for different types of equipment and on a proposal from Cllr Creese, seconded by Cllr Petty, following a
vote, it was agreed by all and RESOLVED to purchase a 3.3m Cone Climber from Playdale at a total
cost of £7,293.00 including installation and safety surfacing to be installed, the location of the equipment will be considered
at the next meeting. On a proposal
from Cllr Creese, seconded by Cllr Barrett, following a vote, it was agreed by all
and RESOLVED to purchase new goal posts for the Allwood Road play area at a cost of £540.00. Quotes for installation will be sought.
09/02/17
Village Improvement Plan
Cllrs Mrs Murphy, Creese and Barrett had developed a Village Improvement Plan, which had been circulated to members,
with the proposal that it should be implemented within a three year timescale. Two residents had offered to walk the footpaths
and Cllr Creese will liaise with them. Members were requested to give the plan
some thought and consider what involvement and which items they wished to be included in.
The Clerk was requested to enquire of the Environment Agency, the extent of their responsibility with regard to the
beck and what riparian responsibilities they and residents have?
09/02/18
Annual Parish Meeting
The Clerk reported
that the Old School was only available on the evening of 23rd March and on a proposal from Cllr Creese, seconded
by Cllr Mrs Murphy, following a vote, it was agreed by
all and RESOLVED that the hall be
booked and refreshments will be offered at the conclusion of the evening; a budget of £50.00 was set for the purchase of drinks
and nibbles. A presentation of the Welton-by-Lincoln Parish Plan by Cllr Ian
Turvey, Chairman of Welton-by-Lincoln Parish Council and Hugh Gilfedder, Chairman of the Parish Plan Monitoring Committee
will be made prior to the meeting, which will commence at 7.00pm.
09/02/19
Village Maintenance
The Clerk will chase LCC regarding the surface at the entrance
to Manor Farm where it is now sinking and the Anglian Water boxes on Wentworth
Drive.
It was reported that a resident on Manor Way has placed large stones on Council owned land and a letter will be sent, with
a copy to LCC, requesting their removal.
A resident on Nursery Close has reported damage by the grass
cutters to his fence and he will be asked for date on which the incident occurred.
09/02/20
Any Urgent Matters for discussion
None
Signed by the Chairman..............................…....... 18th March 2009
141
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 21st January 2009.
Present:
Cllrs Mrs J Wright (Chairman),
M Prestwood, F Elkington, Mrs M Murphy, T Brumpton, Mrs P White, J Creese, A Petty and S Barrett
Clerk:
Mrs J Murray
09/01/01
Chairman’s Remarks
The Chairman welcomed members to the first meeting of 2009 and thanked Mary Hollingsworth
and Will Saville from WLDC for attending prior to the meeting to discuss the funding bid.
09/01/02
Apologies for Absence
County Cllr R Hiscox sent his apologies and these were accepted.
09/01/03
Declarations
of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared personal interests
in agenda items 16 and 17 as members of the DDIBC.
09/01/04
Minutes of the
Previous Meeting
On a proposal from Cllr Elkington, seconded by Cllr Barrett, it was agreed by all that
the notes of the meeting held on 17th December 2008 were approved
and signed.
09/01/05
Report from
representatives from outside bodies
None present to report.
09/01/06 Clerk’s Report
and Action Plan
The Clerk had nothing to report on this occasion.
Action Plan items:
Road off Honeyholes Lane – Confirmation from the Land Registry for the registration of the land awaited.
Manor Farm
– meeting with contractor arranged for 25.2.09.
Sports Pavilion – Clerk, JM & FE to meet with Will Saville to discuss further . WREN grant application – costings and
cashflow submitted review date was 12.1.09.
Play Equipment
– ongoing – quotes for goal posts on Allwood Road
play area to be sought.
Irrigation System for Bowls Green – work commenced.
Oak Wood –
report sent to the Nettleham Woodland Trust – garden waste is being dumped in the wood and a letter will be sent to
residents whose properties abut the wood
Bus Stops –
chased again – no response to date
On a proposal from Cllr Creese, seconded by Cllr Barrett, following
a vote (4 for, 4 against) to install the seats in addition to the benches and on an alternative proposal from Cllr Elkington,
seconded by Cllr Brumpton, following a vote (4 for, 4 against - Cllr Mrs Wright cast a deciding vote for), it was RESOLVED
by a majority vote to remove the benches and install the seats on Manor Farm adjacent to the pond, the benches
will be re-sited at a later date.
09/01/07
Correspondence
LCC – Notes from Welton
Rural Cluster Meeting 8.11.08
WLDC – Information
booklet for members 19.12.08
Nettleham Woodland Trust
– invitation to tree planting 26.2.09
The Lincolnshire Playing Fields
Assoc – Request for funding
LCR – January 2009
edition
LCC – Invitation to
Welton Rural Cluster Meeting 31.1.09
LCC – Project for
getting the unemployed back to work info
Clerks & Councils Direct –
January 2009 edition
LCVYS
Lookout – January 2009 edition
WLDC – Information
booklet for members 13.1.09
WLDC – DVD Code of
Conduct & Standards Committee Appointment of PC Representative
WLDC – Gainsborough
Growth Point
Lincolnshire Police – info update
Wicksteed – play equipment
info
142
WLDC – Changes to
refuse and recycling service
WLDC – Notice of Meeting
of the Council 26.1.09 & Minutes since 1.12.08
The Lincolnshire Playing Fields
Assoc – Grant info
United Lincolnshire Hospitals NHS Trust – Public Consultation
Community Lincs –
Newsletter January 2009
WLDC – Waste Services
Roadshows
RSS - play equipment inspections
and maintenance info
Brayford Plastics –
copy of request for grit bin/LCC response
Mencap – request for
support
LCC – Children’s
Centres info
Communities & Local Government – Code of recommended practice on local authority publicity – response by 12.3.09
09/01/08 Planning Matters
Applications received:
123441 – Mr D Nicholls
– 10 Merleswen – extension to dwelling to form a utility room, garage
and en-suite
Applications granted:
123296 – Mr &
Mrs Gregson – Springfield, 16 Market Rasen Road
– side extension to dwelling with link to garage
09/01/09
Financial Matters
On a proposal from Cllr Petty, seconded by Cllr Mrs Murphy,
following a vote, it was unanimously RESOLVED to accept the following accounts for payment:
|
|
Payee |
For |
|
20.00 |
Philip
Westman Landscapes Ltd |
Removal
and disposal of Christmas tree |
|
21.25 |
SCIS
UK Limited |
Ink
Cartridges |
|
104.00 |
Mr
R Lewis |
Village
Caretaker pay |
|
345.53 |
Mrs
J Murray |
Clerk's
Salary + expenditure |
|
84.79 |
J
Ritchie |
Reimbursement
of web hosting costs |
|
29.88 |
Dunholme
Village Hall |
Water
charges |
|
88.90 |
DDIBC |
Reimbursement of costs re security lights |
|
38.38 |
M
Prestwood |
Cllrs
travel expenses & padlock |
|
|
From |
For
|
|
0.43 |
HSBC |
Interest
on Chq A/c |
|
3.21 |
HSBC |
Interest
on 14 Day Notice A/c |
|
0.06 |
HSBC |
Interest
on Bowls Hall Fund |
09/01/10
Precept Demand
2009/2010
On a proposal from Cllr Elkington, seconded by Cllr Prestwood, following a vote, it was unanimously RESOLVED
that precept request was signed and countersigned by the Clerk.
09/01/11
St. Chad’s PCC
A request for continued assistance with a grant towards grass cutting costs has been received and on a proposal from Cllr Brumpton, seconded by Cllr Creese, following a vote, it was unanimously RESOLVED to make a contribution of £500.00 to be paid after the 1st April.
09/01/12
WL Citizen’s Advice Bureau
A request for support had been received and it was decided to decline on this occasion
in preference of providing support to local organisations.
09/01/13 Welton Rural Cluster Meeting
Cllr Mrs Murphy was nominated as the Parish Council’s representative
to attend the meeting on 31.1.09.
143
09/01/14
LCC Website
County Cllr Hiscox had made a request for photographs of Parish Councils within his ward to be published
on his LCC website and on a proposal from Cllr Barrett, seconded by Cllr Mrs Murphy, following a majority vote, it was
unanimously RESOLVED not to participate in order to protect the privacy of members.
09/01/15 Nettleham Woodland Trust
An invitation has been received for members to attend the dedication
of Monks Wood by Mrs Joy Monks, in memory of her late husband Dennis Monks on 26th February at 2.30pn, Cllrs Mrs
Wright and Mrs Murphy and any other members who are available will attend. It
was suggested that the Council should plant a tree and permission will be sought for this.
09/01/16
DDIBC Matters
Cllr Mrs Wright reported that the light bulb had required replacing in the outside security lights and has passed the
invoice to the Clerk for payment. She informed members that the five year electrical
safety check is due in June and quotes will be sought.
09/01/17
Bowls Club Matters
Following the installation of the automatic irrigation system a small shed is required to house the electrical equipment
and Cllr Prestwood had obtained three quotes, on a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton, following a vote,
it was unanimously RESOLVED to purchase from John Kaberry at a cost of £377.00 delivered and installed. It is
possible that a skip may be required for the disposal of surplus soil and debris and on a proposal from Cllr Barrett, seconded
by Cllr Mrs Murphy, following a vote, it was unanimously RESOLVED that if it were required Cllr Prestwood would
notify the Clerk to place an order.
09/01/18
Clerk’s Annual Review
On a proposal
from Cllr Elkington, seconded by Cllr Mrs White it was
agreed by all and RESOLVED that a working group consisting of Cllrs Mrs Wright, Prestwood and Brumpton would meet to discuss
this matter and report at the next meeting.
09/01/19
Village Improvement Plan
Cllr Mrs Murphy reported that a few responses had been received to date and she and Cllrs Creese and Barrett were working
towards putting a programme together and will report in more detail at the next meeting.
09/01/20
Play Area Maintenance
Quotes have been obtained for wet pour repair kits and on a proposal from Cllr Creese, seconded by Cllr Elkington, following
a vote, it was unanimously RESOLVED to purchase the most economical kit.
09/01/21
Village Maintenance
The Clerk had circulated copies of the Village Maintenance
and Grass Cutting Schedules and these were reviewed in depth. The new kissing
gate on Nursery Close was thought to have a larger aperture than the one at the other end and might encourage use by motor
cycles and this will be monitored. A letter will be sent to the contractor pointing this out and that in the future a request
for the gap to be narrowed may be requested.
9.25pm Cllr Brumpton left the meeting.
It was reported that where the surface at the entrance to Manor
Farm has been patched it is now sinking and this will be reported to LCC.
144
09/01/22 Consultation Documents
LCC – Fire
& Rescue Integrated Risk Management Plan 2009/2010 – No response
Communities & Local Government –
Code of recommended practice on local authority publicity – No response
NALC – Publication of candidates’ addresses at UK Parliamentary elections – No response LCC – Schools Admissions – No response
09/01/23
Any Urgent Matters for discussion
Arrangements for the Annual Parish Meeting were discussed briefly and Cllr Ian Turvey, Chairman of Welton Parish Council
and Mr H Gilfedder, Chairman of the Welton Parish Plan Monitoring Committee will be invited to give their presentation of
the plan. Some initial dates were set aside and the Clerk will enquire if the Old School is available.
Signed by
the Chairman............................…....... 18th February 2009
138
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 17th December 2008.
Present:
Cllrs Mrs J Wright
(Chairman), F Elkington, Mrs M Murphy, T Brumpton and S Barrett
Also Present: County Cllr R Hiscox
and District Cllr Mrs S Rawlins
Clerk:
Mrs J Murray
08/12/01
Chairman’s Remarks
The Chairman welcomed members to the last meeting of 2008 and wished everyone a Happy Christmas.
08/12/02
Apologies for Absence
Cllr M Prestwood, Mrs P White, J Creese and A Petty sent their apologies and these were
accepted.
08/12/03
Declarations
of Interest
Cllr Brumpton declared a personal interest in agenda item 15 as a resident
on the Manor Farm development.
08/12/04
Minutes of the
Previous Meeting
On a proposal from Cllr Brumpton, seconded by Cllr Barrett, it was agreed by all that the
notes of the meeting held on 19th November 2008 were approved and
signed. On a proposal from Cllr Mrs Wright, seconded by Cllr Elkington, it was agreed by all that the notes of the meeting
held on 24th November 2008 were approved and signed.
08/12/05
Report from
representatives from outside bodies
County Cllr R Hiscox
reported that the minutes from the Parish Liaison meeting
held on 8th November will be circulated and the next meeting was planned for 31.1.09. A letter requesting permission
for photographs of members to be taken for publication on his website will be sent out. The LCC Pension Fund is a concern
to the Council and Council Tax payers may have to meet the eventual shortfall, although currently not an issue, it could become
one in the future. The Children’s
Services department, in which he is taking a personal interest that it measures up to expectations and a serious view is being
taken at a senior level to ensure that it does what it says it is doing and that if systems are not followed correctly they
could result in failure by individuals.
7.45pm Cllr Mrs Murphy arrived
08/12/06 Clerk’s Report
and Action Plan
The Clerk had nothing to report on this occasion.
Action Plan items:
Road off Honeyholes Lane – Confirmation from the Land Registry for the
registration of the land awaited.
Manor Farm
– meeting with contractor to be arranged in February. Cllr Prestwood will purchase a padlock which will fit the current
suite of keys for the Ashing Lane POS gate.
Sports Pavilion – WLDC bid submitted. WREN grant application – costings and cashflow to be submitted.
Play Equipment
– ongoing
Nursery Close/Ashing Lane
–kissing gate completed – to be stained
and new padlock fitted
Irrigation System for Bowls Green – Cllr Prestwood to be contacted by Javelin
Oak Wood –
report sent to the Nettleham Woodland Trust
Bus Stops –
chased again – no response to date
139
08/12/07
Correspondence
ICO
– Freedom of Information Act – Publication
Scheme (Agenda item)
WLDC - Trinity Arts Centre
Jan – April 2009
CAB – request for
assistance (Agenda item)
WLDC – Notice of Meetings,
Remuneration Panel Meeting, Flood Fair, Minutes since 29.9.08
WLDC – Parish Precept
Subsidy Arrangements, Wheels2Work
SMP – Info on play
equipment
WREN – letter of acknowledgement
& request for further info
EMDA – News Autumn
edition
Nettleham Woodland Trust
– Correspondence re Monks Wood (Agenda item)
NALC – Media Release
re new funding
Big Lottery Fund –
Where do you want your millions to go?
Community Lincs –
Rural Links Autumn/Winter edition
LALC – November News,
courses 2009 etc.
HMRC – VAT 126 Claims
info
WLDC – Information
booklet for members 2.12.08
WLDC – Parish, Town
and District Council Assembly 30.4.09
Community Lincs –
Rural Links November 2008
Lincolnshire Assembly – Big County, Big Skies etc.
Lincolnshire Police – PCSO Powers
LALC – EU Energy Directory
LALC – Statement from
the Prime Minister regarding Royal Mail
SOS – Christmas card
R & S L North –
breakdown of costs for new building
Consultation Documents
LCC – Fire & Rescue
Integrated Risk Management Plan 2009/2010 – response by 6.2.09
LCC – School Admissions
Consultation – response by 28.2.09
08/12/08 Planning Matters
Applications received:
123296 – Mr &
Mrs Gregson – Springfield, 16 Market Rasen Road
– side extension to dwelling with link to garage
08/12/09
Financial Matters
On a proposal from Cllr Mrs Murphy, seconded by Cllr Brumpton,
following a vote, it was unanimously RESOLVED to accept the following accounts for payment, with the exception
of the cheque payable to Veolia, as the play area on Kennington Close had not been cut and the Clerk will query this.
|
|
Payee |
For |
|
20.00 |
Philip Westman Landscapes
Ltd |
Supply of turf for play areas |
|
11.97 |
Regor Office Supplies Ltd |
Stationery |
|
104.00 |
Mr R Lewis |
Village Caretaker pay |
|
388.81 |
Mrs J Murray |
Clerk's Salary + expenditure |
|
680.00 |
McKinnells Solicitors |
Land Registration and fee |
|
394.26 |
Veolia ES (UK) Ltd |
Grass cutting |
|
30.00 |
Mr
E V Jackson |
Strimming
footpath – reclaimed under P3 |
|
19.90 |
D Pymer |
Plants for War Memorial |
|
318.00 |
HM Revenue & Customs |
PAYE to 5.1.09 |
|
397.21 |
Homeshield |
CCTV Annual maintenance fee |
|
|
From |
For
|
|
1.86 |
HSBC |
Interest on Chq A/c |
|
44.09 |
HSBC |
Interest on 14 Day Notice
A/c |
|
0.52 |
HSBC |
Interest on Bowls Hall Fund |
08/12/10
Village Improvements
A meeting has been held between Cllrs Mrs Murphy, Creese and
Barrett to exchange ideas and it was decided that an item will be placed in the Dunholme News asking residents for suggestions
and a letter will be sent to local organisations and stakeholders. The Clerk will provide information for street furniture,
play equipment etc.
8.10pm District
Cllr Mrs S Rawlins arrived
140
08/12/11
New Community Building
and Pavilion
The bid for funding has been submitted to WLDC.
08/12/12
Manor Farm
A meeting will be arranged with the contractor for advice on maintenance.
08/12/13 Community Emergency Plan
Cllr Mrs Murphy was nominated to join Cllr Creese as the Parish Council’s
representative to meet with members of Welton Parish Council.
08/12/14
Model Publication Scheme
On a proposal from Cllr Barrett, seconded by Cllr Mrs Murphy,
following a vote, it was unanimously RESOLVED to adopt the model publication scheme in line with Section 20 of the Freedom of Information
Act with effect from 1st January 2009.
08/12/15 Village Maintenance
The following were reported by members and will be notified
to the appropriate authority for action:
·
Trees on Oak Avenue/Lincoln Road have not
been cut as notified by LCC
·
The sluice valve boxes at the end of Oak View are sinking into the road – LCC/Anglian Water
·
The overhanging hedge on Lincoln Road has
not been cut back – LCC
·
There are some portable railings at the end of Market Rasen Road - LCC
·
Request for the bollards to be lit on the A46/Scothern Lane
junction – LCC
·
Request that the trees/shrubs along the A46/Manor Farm development to be cut back/pruned – LCC
·
A fallen tree is causing a visibility hazard adjacent to Frankston, Ryland
Road – LCC
On a proposal from Cllr Elkington, seconded by Cllr Barrett,
following a vote, it was unanimously RESOLVED to purchase two seats to be located by the pond on the Manor Farm
Development.
08/12/16 Any Urgent Matters for discussion
Cllr Mrs Murphy commented on how the village website has improved since the amendments and updates have been made.
Signed by the Chairman...................................…....... 21st January 2009
137
A Special Meeting of Dunholme Parish Council was held in the Dunholme and District Indoor
Bowls Club on 24th November 2008.
Present:
Cllrs Mrs J Wright
(Chairman), M Prestwood, F Elkington and Mrs M Murphy
Clerk:
Mrs J Murray
08/11/20
Apologies for Absence
Cllrs J Creese, T Brumpton, A Petty, S Barrett and District Cllr R Hiscox sent their apologies
and these were accepted.
08/11/21
Declarations
of Interest
There were no declarations of interest in respect of the items on the agenda.
08/11/22
Minutes of the
Previous Meeting
On a proposal from Cllr Prestwood, seconded by Cllr Elkington, it was agreed by all that
the notes of the meeting held on 15th October 2008 were approved
and signed.
08/11/23 Financial Matters
On a proposal from Cllr Mrs Murphy, seconded by Cllr Mrs Wright,
following a vote, it was unanimously RESOLVED to accept the following accounts for payment with the exception
of the cheque payable to Homeshield:
|
|
Payee |
For |
|
60.00 |
Philip Westman Landscapes
Ltd |
Christmas tree and delivery |
|
437.40 |
Homeshield |
CCTV Annual fee |
|
104.00 |
Mr R Lewis |
Village Caretaker pay |
|
362.50 |
Mrs J Murray |
Clerk's Salary + expenditure |
|
570.00 |
Clement Keys |
External Auditor |
|
394.26 |
Veolia ES (UK) Ltd |
Grass cutting |
|
16.50 |
Royal
British Legion Poppy Appeal |
Remembrance
Day Wreath for War Memorial |
|
45.66 |
BT plc |
Telephone charges |
|
850.00 |
R & S L North (Builders)
Ltd |
Installation of kissing gate |
|
10.00 |
LALC |
Cllrs training course |
|
55.80 |
JTF |
Christmas tree lights |
08/11/24
Village Improvements
On a proposal from Cllr Prestwood, seconded by Cllr Elkington, following a vote, it was unanimously RESOLVED
that the working group
would consist of Cllrs Mrs Murphy, Creese and Barrett.
08/11/25
Christmas Tree
On a proposal from Cllr Mrs Murphy, seconded by Cllr Elkington,
following a vote, it was unanimously RESOLVED that a budget of £100.00 was set for the purchase of Mulled Wine
and mince pies and that Cllr Prestwood will arrange for the disposal of the old lights.
08/11/26
Budget 2009/2010
A working party consisting of Cllrs Mrs Wright, Prestwood, Creese and the Clerk had met
to discuss the matter and proposed a precept of £28,000. On
a proposal from Cllr Prestwood, seconded by Cllr Elkington, following a vote, it was unanimously RESOLVED to request a precept amount of £28,000.
Signed by the Chairman...................................…....... 17th December
2008
134
A meeting of Dunholme Parish Council was held in the Jubilee Room, Dunholme Village Hall
on 19th November 2008.
Present:
Cllrs Mrs J Wright
(Chairman), M Prestwood, F Elkington, Mrs M Murphy, J Creese, T Brumpton, A Petty and S Barrett
Also Present: County Cllr R Hiscox
Clerk:
Mrs J Murray
08/11/01
Chairman’s Remarks
The Chairman welcomed everyone to the meeting.
08/11/02
Apologies for Absence
Cllr Mrs P White, District Cllr Mrs S Rawlins and the Police sent their apologies and these
were accepted.
08/11/03
Declarations
of Interest
Cllrs Mrs Wright, Prestwood and Elkington declared personal interests
in agenda item 10 as members of the DDIBC.
08/11/04
Minutes of the
Previous Meeting
Prior to the minutes being approved Cllr Elkington pointed out that the meeting had not
been publicly advertised in accordance with the Local Government Act 1972 and the Council could not therefore make any resolutions
to carry out the business on the agenda. County Cllr Hiscox suggested that rather than
the meeting be cancelled, that the business on the agenda was discussed and a Special Meeting called to make any resolutions
that may be required. It was agreed by a majority vote (7 for, 1 against) to
do this and a meeting will be arranged for Monday 24th November at 10.00am at the Dunholme & District Indoor
Bowls Club.
08/11/05
Report from
representatives from outside bodies
County Cllr R Hiscox
reported that he had hosted a Parish Liaison meeting at
the County Council offices on 8th November and this had been attended by representative from 8 out of the nine
parishes in his Ward. A presentation was given by Marcus Coleman, Assistant Chief
Executive of the County Council and the event had been well received.. He informed
members that the County Council had £198m on deposit, none of which is in Icelandic banks.
District Cllr Mrs S Rawlins had sent a report to the Clerk regarding drainage issues on Merleswen/Honeyholes Lane and that the landowner concerned is going to take some remedial
action as soon as the conditions on the field permit.
There was not report from the Police, but Cllr Petty informed
members of an arrest that had taken place following an attempted burglary at Costcutters. The telephone box on Lincoln Road has been vandalised and this will be reported to
BT.
08/11/06 Clerk’s Report
and related matters
The Clerk reported that she had attended the Parish Liaison meeting at the County Council
offices and it had been a very worthwhile and interesting event. She informed members that she had attended the Funding Workshop
on 28th October and following this a meeting with the representative from WREN had been arranged. A letter of thanks
has been received from the Scouts for the grant awarded to them. The Free Trees
for Parishes Scheme will be available for collection in January and Cllr Prestwood agreed to carry this out.
Action Plan items:
Road off Honeyholes Lane – The Chairman and Clerk signed the declaration
and the Solicitor has now applied to the Land Registry for the registration of the land.
Manor Farm
– LCC confirmed boundaries
Sports Pavilion – WLDC bid – The Clerk is meeting with District Cllr Rawlins to discuss the matter further on 20.11.08/WREN
grant application submitted and acknowledged
Play Equipment
– ongoing
Nursery Close/Ashing Lane
–kissing gate completed – to be stained
and new padlock fitted
Irrigation System for Bowls Green – order placed - chase
Bus Stops –
chased again – no response to date
135
08/11/07
Correspondence
WLDC
– Postal numbering for Four Seasons Close
ACIS – reference waste
skips (response attached)
Nettleham Woodland Trust –
funding or assistant with distribution no longer required
WLDC – Consultation
on Governance Arrangements and invitation to event 18.11.08
East Midlands Regional Assembly – Regional Plan Partial Review
LCC – P3 Scheme questionnaire
(Agenda item)
Dunholme St. Chad’s Primary School Governing Body – response re Christmas tree (Agenda item)
The Royal British Legion
– response re enquiry (Agenda item)
WLDC – Parish, Town
and District Council Assembly – 30.4.09
Clerks & Councils Direct –
November edition
LCR – November edition
Welton Scouts – Invitation
to Lantern Service
LCC – Winter Salting
Routes
LCC – E-Planning Review
WLDC – Information
Booklet for Members 29.10.08 & 12.11.08
Community Lincs –
Rural Links Autumn/Winter 2008
WREN – confirming
receipt of application form
Consultation Documents
Communities & Local Government – making and enforcement of byelaws – response by 20.11.08
WLDC – changes to
the way the Council makes decisions and all out elections
LCC – Minerals &
Waste Core Strategy – Issues and Options – response by 5.12.08
Communities & Local Government – Codes of conduct etc. – response by 24.12.08
LCC – Planning Application
Validation Checklist – response by 12.12.08
08/11/08 Financial Matters
The list of cheques for payment were presented to members for
approval.
|
|
Payee |
For |
|
60.00 |
Philip Westman Landscapes
Ltd |
Christmas tree and delivery |
|
437.40 |
Homeshield |
CCTV Annual fee |
|
104.00 |
Mr R Lewis |
Village Caretaker pay |
|
362.50 |
Mrs J Murray |
Clerk's Salary + expenditure |
|
570.00 |
Clement Keys |
External Auditor |
|
394.26 |
Veolia ES (UK) Ltd |
Grass cutting |
|
16.50 |
Royal
British Legion Poppy Appeal |
Remembrance
Day Wreath for War Memorial |
|
45.66 |
BT plc |
Telephone charges |
|
850.00 |
R & S L North (Builders)
Ltd |
Installation of kissing gate |
|
10.00 |
LALC |
Cllrs training course |
|
55.80 |
JTF |
Christmas tree lights |
|
|
From |
For
|
|
2.14 |
HSBC |
Interest on Chq A/c |
|
160.91 |
HSBC |
Interest on 14 Day Notice
A/c |
|
2.55 |
HSBC |
Interest on Bowls Hall Fund |
|
1,259.64 |
HM Revenue & Customs |
VAT refund |
|
200.00 |
Welton Boy’s Football
Club |
Pitch hire |
All were approved with the exception of the cheque payable to Homeshield, as the Clerk will
investigate why the amount is higher than expected.
08/11/09
Planning Matters
Applications received:
None
Applications granted:
122892 – Mr M Hudston
– 17 Musgraves Orchard, Welton – erect conservatory to rear of dwelling
121078 – Miller Homes
Ltd – former Four Seasons site – minor amendments to 20no house types
136
08/11/10
DDIBC Matters
There were none on this occasion.
08/11/11
Manor Farm
A meeting will be arranged with the Village Maintenance contractor for advice and quotes for clearing the pond, planting
hedging and cutting the hedges. The supplier of the benches will be contacted to find out if backs can be attached to them
to convert them into seats.
08/11/12
Green Waste Skips
The location of
the skip on Tennyson Drive will be reviewed in view
of the complaints received and ACIS will not allow it to be placed on their land. The
matter will be discussed at the December meeting.
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